Agenda and minutes

To consider and approve the minutes of the meeting of the Executive held on 14 June 2016.

RESOLVED that the minutes of the meeting of the Executive on 14 June 2016  together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

Pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decided to take the following item as an urgent item: Arrangements for the National and Regional Dispersal Scheme for Unaccompanied Asylum Seeking Children and Refugee Children. The reason for urgency was that the Government’s proposals were being implemented from July 2016 and had been sent to the Council at very short notice. The next meeting in September 2016 would be too late to respond to the Secretary of State.

RESOLVED that

1.    The Council will be part of the national and regional dispersal scheme, accepting up to 0.7% of our general child population over time.

2.    Council Services make the necessary plans to receive children from the regional dispersal scheme on the basis of one or two a month as that is considered to be manageable for dispersal and coordination arrangements.

3.    Funding to support UASC in excess of the Government Grant, be met from the contingency in the current year.

4.    Relevant partners are included in the planning process, especially health services as there is expected to be additional health service needs associated with this vulnerable group.

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

To note the revenue expenditure outturn 2015/16 and approve the necessary actions arising therefrom.

RESOLVED that

1.    The outturn expenditure for 2015/16 be noted, subject to audit, of £76.477m, which represents an under spend of -£2.702m compared with the approved budget.

2.    The budget carry forwards of £0.315m as set out in paragraph 5.9 and Annexe C of the Borough Treasurer’s report.

3.    The earmarked reserves as set out in Annexe D of the Borough Treasurer’s report be approved..

4.    The virements relating to the 2015/16 budget between £0.050m and £0.100m set out in Annex E of the Borough Treasurer’s report be approved.

RECOMMENDED that:

1.    Council note the Treasury Management performance in 2015/16 as set out in Annexe B of the Borough Treasurer’s report.

2.    Council approve the virements over £0.100m set out in Annex E of the Borough Treasurer’s report.

To note the capital outturn expenditure position for 2015/16 and seek approval for the carry forward of the remaining capital programme, the majority of which is committed but not yet spent. 

RESOLVED that

1.    That the outturn capital expenditure be noted, in particular the key variance identified in paragraph 5.5 of the Borough Treasurer’s report.

2.    That the carry forward of £20.967m from the 2015/16 capital programme to  2016/17 including £0.339m relating to projects approved in 2014/15 be approved.

3.    That the financing of capital expenditure as detailed in Table 2 of the Borough Treasurer’s report be noted.

4.    That the additions and virements to the 2016/17 Capital Programme be approved as outlines in paragraphs 5.14 to 5.18 of the Borough Treasurer’s report.

To endorse the RE3 Waste Strategy as set out in Annex 1.

RECOMMENDED that the draft  re3 Strategy set out in Annex 1 of the Director of Environment, Culture & Communities’ report be endorsed.

To seek approval to undertake a public consultation on how community access to the leisure facilities at Edgbarrow and Sandhurst sports centres may be managed in the future.

RESOLVED that

1.    The proposed two delivery options are approved as the main focus for public consultation.

2.    That the accompanying public consultation questionnaire is approved for circulation and feedback.

To approve the Medium Term Financial Strategy 2017/18-2019/20.

RESOLVED that

1.    The Commitment Budget for the period 2017/18 to 2019/20, summarised in Annex A of the Borough Treasurer’s report be approved.

2.    The Government’s offer of a four year funding settlement be accepted, subject to the agreement of an efficiency plan at the Council meeting on 14 September 2016.

3.    The proposed budget process and timetable for 2017/18 as set out in paragraphs 5.18 to 5.22 of the Borough Treasurer’s report be approved.

To inform the Executive of the outcome of the recent Inspection (short quality screening) carried out by Her Majesty’s Inspectorate of Probation (HMIP).

RESOLVED that

1.    It should be noted that the HMIP report of Short Quality Screening of youth offending found the quality of work in Bracknell Forest to be excellent.

2.    The completed action plan be endorsed.

To consider the following motion:

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012, members of the public and press be excluded from the meeting for the consideration of items 12, 13, 14 & 15 which may in part or entirety involve the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

To recommend to Executive the preferred option in respect of the future commissioning and delivery of substance misuse services in Bracknell Forest.

RESOLVED thatthe decision of Corporate Management Team be agreed in order for option 3 of the Director of Adult Social Care, Health and Housing’s report to proceed.

To award the enabling works and main works contracts for the Binfield Learning Village.

RESOLVED that

1.    The update to the Binfield Learning Village Procurement Plan in Appendix 1, Part 2 of the Director of Children, Young People and Learning’s report be approved.

2.    The award of the Enabling Works contract for the construction of the Binfield Learning Village to Mace Limited for a value up to £850k be approved.

3.    The award of the Main Works contract to Mace Limited for a value of £36.3m (up to £37.15m including the Enabling Works) for the construction of Binfield Learning Village be approved

4.    A supplementary capital approval of £3.3m as referred to in Part 2 of the Director of Children, Young People and Learning’s report be recommended to Council.

To seek approval for the award of a new Framework Agreement for Supported Bus Passenger Transport Services to a number of bus operators.

RESOLVED that the Framework Agreement for Supported Bus Passenger Transport Services  be awarded to the transport operators identified in the Confidential Annex 1 of the Director of Environment, Culture and Communities report.

To provide an update on the procurement of Health Visiting Services and recommend the award of the contract to the preferred bidder.

RESOLVED that the Health Visiting Service contract due to commence on 1January 2017 be awarded to Tenderer A, Option A (commercially sensitive details in

confidential annexes of the Director of Adult Social Care, Health and Housing’s report).