Agenda and draft minutes

Executive - Thursday, 29 September 2022 5.00 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD

Contact: Hannah Harding  01344 352308

Link: This meeting will be a Hybrid meeting

Media

Items
No. Item

35.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

Councillors Brunel-Walker and Heydon indicated that they would be declaring an interest in relation to agenda item 12.

36.

Minutes pdf icon PDF 97 KB

To consider and approve the minutes of the meeting of the Executive held on 17 July 2022.

 

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 19 July 2022 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

Executive Decisions pdf icon PDF 60 KB

The Executive considered the reports submitted on the items listed below and the decisions taken are recorded in the decision sheets attached to these minutes and summarised below:

Additional documents:

37.

Integrated Enforcement Overview and Scrutiny Review pdf icon PDF 100 KB

To consider the recommendations from the review into Integrated Enforcement. The review will explore alternative service delivery models for enforcement which can consistently and effectively improve enforcement services in Bracknell Forest, but also be flexible enough to respond to emerging concerns.

Additional documents:

Minutes:

Councillor Mrs McKenzie-Boyle joined the Executive on behalf of Councillor Porter who had tendered his apologies, to present the Panel’s findings.

 

RESOLVED that the Environment and Communities Overview & Scrutiny Panel’s recommendations:

 

1.         To introduce the Community Safety Accreditation Scheme (CSAS) as a new standard from January 2023: 

 

           To provide appropriate officers with training, ensuring they become accredited.? 

           To encourage other appropriate officers to participate in becoming accredited where practical and where resource is available.

 

2.         To introduce an allocation process where a team or officer is assigned as the lead for the duration of an enforcement case by November 2022.

 

3.         To develop enforcement strategies encouraging greater collaboration across services and with partners, this being an ongoing process but with an update on its progress in 12 months’ time, recognising that progress may be impacted by the outcomes of the Panel’s upcoming review of the Council’s enforcement strategies.

 

4.         To run regular educational and awareness campaigns on enforcement policies and activities for residents, including information campaigns on the Community Safety Accreditation Scheme as it is introduced, with good enforcement being publicised and celebrated, particularly when it involves a joint working approach.

 

be accepted.

38.

National Drug Strategy – From Harm to Hope pdf icon PDF 119 KB

The National Drug Strategy From Harm to Hope was published in December 2021. In June 2022 guidance for local delivery partners was publish which included a requirement for a new Combating Drugs Partnership to be established to ensure that local areas meet all of the requirements set out in the strategy. The purpose of this report is to ensure that the Executive are in agreement that a Berkshire East Combating Drugs is established

Additional documents:

Minutes:

RESOLVED

 

1          That the geographical footprint of the Combatting Drugs Partnership be based on a Berkshire East Partnership due to the co-terminosity with the Integrated Care Partnership and Public Health functions.

 

2          That the appointment of Stuart Lines as the Senior Responsible Officer who will represent the Combatting Drugs Partnership and account for local delivery and performance to central government be endorsed.

 

3          That a temporary partnership post be developed to support the establishment of the Berkshire East Combatting Drugs Partnership, the development of the terms of reference, undertake a needs assessment for Berkshire East and develop a strategy on how the partnership will deliver against the priorities in the national drug strategy

 

4          That a Local Drug Strategy Delivery Partnership be established to oversee the delivery of the local drug strategy and report on progress to the Berkshire East Combatting Drugs Partnership.

 

5          That the Leader be requested to appoint the member representative to the Combatting Drugs Partnership.

39.

Local Government and Social Care Ombudsman's Annual Letter pdf icon PDF 154 KB

To provide the Executive with a summary and the context for the Local Government and Social Care Ombudsman's (LGSCO) annual review letter.

Minutes:

RESOLVED that the Local Government and Social Care Ombudsman’s annual review letter 2022 be noted.

40.

Quarter 1 Council Plan Overview Report pdf icon PDF 67 KB

To update the Executive on the progress made to deliver the council plan objectives.

Additional documents:

Minutes:

RESOLVED that the performance of the council over the period from April-June 2022 highlighted in the Council Plan Overview Report be noted.

41.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012  and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 10,11,12 & 13 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

 

NB:      No representations were received in response to the 28 day notice of a private meeting.

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of items 10-13 which involved the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority).

 

Executive Decisions containing Exempt Information pdf icon PDF 60 KB

The Executive considered the reports submitted on the items containing exempt information listed below and the decisions taken are recorded in the decision sheets attached to these minutes and summarised below:

Additional documents:

42.

Allocation of S106 Commuted Sum Monies (Bay House and Barn Close)

To approve the spend of secured S106 affordable housing commuted funds to support the redevelopment of two Silva Homes sites to create 51 additional social rented homes for applicants on the Council’s housing register

Minutes:

RESOLVED:

 

1          That spend of up to £500,000 to Silva Homes from the Section 106 affordable housing commuted fund be approved, to support the development of 51 additional social rented homes for households on the Council’s housing register; and,

 

2          That payment YN654 (TRL) of £478,511.73 and part of payment YN717 (Christine Ingram Gardens) of £50,501 be approved to fund the proposed spend.

43.

Lease of the unit in Princess Square for the Library

The provision of a new library and cultural hub in Bracknell town centre

Additional documents:

Minutes:

RESOLVED:

 

1          That the principle of relocating the library to Princess Square LSU 4, Bracknell to create a new library and cultural facility to complement the Deck scheme and facilitate future regeneration of the current library site be approved;

 

2          That the Council enters into the proposed heads of terms for a lease of this unit as set out in Appendix B of the Executive Director: Place, Planning & Regeneration’s report, and delegates the completion of a lease arrangement to the Assistant Director: Property in consultation with the Executive Member for Transformation and Finance, subject to the Deck scheme being unconditionally committed to by Bracknell Regeneration Limited Partnership;

 

3          That the detailed design (from RIBA stage D) for a new library and cultural facility commence and a planning application to be funded from the Property Feasibility budget (YM378) be submitted once the heads of terms have been signed.

44.

Greening Energy Use Reducing Energy Costs

To seek approval for funding a programme of energy greening initiatives across the Borough

Minutes:

RESOLVED that:

 

1          The invest to save bid of £785k, to implement a number of projects as shown in Appendix A of the Executive Director: Delivery’s report, to help reduce the Council’s energy costs and assist with the Council’s carbon footprint with an aim to reach a target of carbon Net Zero by 2050 or earlier be approved.

 

2          That essential building repairs required to be completed prior to the energy saving works, at an approximate cost of £245k be approved, the cost of these works being funded from the 2022/23 capital planned maintenance budget retention monies which would normally be carried forward into the next financial year.

45.

Depot (surplus land) Exclusivity period extension

Recommendation to extend the exclusivity period granted to Bracknell Forest Cambium Partnership for surplus land at the Depot site

Minutes:

RESOLVED that the exclusivity period relating to surplus land at the central depot site initially granted by the Executive to the Bracknell Forest Cambium Partnership on 21 September 2021 be extended by a further 12 calendar months, beginning 1 October 2022.

 

NB:      Councillors Brunel-Walker and Heydon declared affected interests being the Council’s representatives on the Board of the Bracknell Forest Cambium Partnership and withdrew from the meeting.

46.

Tim Wheadon

Minutes:

The Leader reminded the Executive that this was Chief Executive Tim Wheadon’s last meeting before his retirement.  He thanked Mr Wheadon for the guidance, support and leadership he had given the Council.  He said that he had been an exemplary Chief Executive.  He wished Mr Wheadon a long happy and healthy retirement and called on colleagues to give Mr Wheadon a vote of thanks.

 

The Executive unanimously offered Mr Wheadon its thanks.