Agenda and minutes

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

Any Member with an affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

There were no Declarations of Interest.

To approve as a correct record the minutes of the Joint Waste Disposal Board held on 3 March 2022.

RESOLVED that the minutes of the meeting of the Joint Waste Disposal Board held on the 3 March 2022, be approved as a correct record.

There were no Urgent Items of Business.

Followed by presentation from Rory Brien (FCC) and Jayne Rowley (re3)

The Joint Waste Disposal Board received the re3 Waste Partnership report which was accompanied by presentations, made to by Jayne Rowley, re3 Finance Officer and Rory Brian, General Manager at FCC.

The presentation was broken down into these three areas:

·       Delivery Social Value

·       Climate Change and re3 CO2 Emissions

·       Waste Composition Analysis

Arising from the presentations, the following points were raised:

·       FCC had partnered with Thrive, who were a software platform which enables people and companies to input the values there were delivering in the community and linked back to Government social value models.

·       This linked through the Impact Evaluation Standard which was a framework designed to help organisations measure and value their social value activities.

·       The metrics were all government based and was fully auditable.

·       There were 122 metrics that it linked too and was organised in to five themes.

·       FCC had invested in Thrive software and were the only waste management company to do so at present.

·       The 122 metrics had been whittled down by FCC to what they believed were the top 25 that covered activities within their operations. This was then divided into four main categories. Tackling Economic Inequality, Increase Supply Chain Resilience, Fighting Climate Change and wellbeing.

·       The 2021 social value delivered in re3 had been calculated from direct activities within the re3 areas, this did not include second tier activities such as composting.

·       2022 reporting had commenced which had resulted in more metrics being introduced.

·       £18,911,017 worth of social value had been delivered within FCC’s activities as part of the partnership, the represented 64% of council spend with FCC Environment delivered in social value.

·       There had been significant investment with local organisation and businesses.

·       There had been investment in people and training.

·       There were local jobs opportunities, with the FCC employing 110 employees and all but 5 lived in the re3 area.

·       A format for presenting the data on a quarterly format would be arranged.

·       There had been great progress in reducing the Co2 emission in the last 7 years.

·       Landfill usage had reduced over the past 7 years.

·       The average of Co2 emissions had been 115 kilograms but this had been reduced to an average of 43.82 in the past year. Residual waste had also reduced from 185.88 to 74.4.

·       Household waste going to landfill was still producing the biggest Co2 emissions.

·       The presentation showed the mix of waste received over the past 7 years.

·       Residual waste had reduced considerably since the introduction of food waste. What can be done next was the big question. One option was contaminates, there was a high value of contaminates in the recycling, last year it was 26%.

·       A recent piece of work had been undertaken to look at the waste composition analysis.

·       FCC worked with Socotec to undertake the waste sampling and analysis. This had been undertaken over 2 weeks in May and June.

·       Waste was separated into 27 different categories.

·       All three councils selected rounds bases on previous street data from historic analysis.

·       Waste based  ...  view the full minutes text for item 67.

The Board received a report on progress in the delivery of the re3 Joint Waste PFI

Contract.

The report covered:

·       Councillor and Stakeholder Briefing Sessions

·       re3 and Council Performance Statistics

·       Supermarket Bring Banks

·       re3Grow Compost

·       Rigid Plastics Recycling Trial

·       Mixed Glass

·       Communications

·       Council Objectives and Performance Information Review

Wider member sessions were being prepared and set up which would allow detail to be provided to members regarding the contact and what this does and what this could look like going forward. It was expected that these would be set up for each Council and it was hoped that dates would be set up by the Autumn meeting.

Sarah Innes reported the performance statistics for all three Council the provisional

recycling rates for 2021/2022, these were:

BFC – 56.2%

RBC – 51.5%

WBC – 54.2%

All three councils had an increase on their rates from the previous year. The main reasons for this were the changes made at kerbside recycling, and the years being compared were the first and second year of the pandemic with more waste being taken to the recycling centres in the past year.

The provisional 2021/22 recycling rates for the re3 recycling centres were presented

below alongside a comparison with 2020/21. In 2020/21, recyclable waste received at the re3 recycling centres fell by 33% as a result of the pandemic. It was assumed that the greater increase in residual waste tonnages in 2021/22, may therefore be linked to the changes made at the kerbside.

The re3 Councils had a statutory duty to report Local Authority Collected Municipal

Waste via Waste Data Flow. Where a supermarket collects waste through its own private arrangements, the supermarket can voluntarily report data, and this can be included in Waste Data Flow returns. Historically the Sainsbury’s Supermarkets within the Bracknell Forest and Wokingham Borough areas have reported tonnages of glass, plastics, cans, paper and cardboard collected at recycling banks located at their stores, however in April that the off-taker had changed and it was confirmed that the plastics, cans, paper and cardboard collected at these banks was no longer recycled. The bring bank arrangements at Sainsbury’s supermarkets were entirely separate to the kerbside or bring bank collections undertaken by the councils. The re3 Partnership has no control over how the Sainsbury’s waste is processed and no obligation to report this waste. Officers recommend these tonnages should no longer be includedin the Council statistics and Officers would add a

statement on the re3 website and re3cyclopedia app to ensure that residents are aware of the separation.

10,000 bags of 40L compost were ordered for sale at the Recycling Centre. The sales began in mid-March with more than 5,800 bags having been purchased by residents as of the end of May. The Partnership also launched the Community re3Grow scheme in May 2022. Through this scheme, local community groups could apply to receive free bags of compost to help promote environmental principles. Up to 5000 bags were made available through this scheme and 47  ...  view the full minutes text for item 68.

To consider the following motion:

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of items 8 & 9 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person.

NB:      No representations have been received in response to the notice under regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive

Arrangements) (Access to Information) Regulations 2000 and having regard to the

public interest, members of the public and press be excluded from the meeting for the consideration of item 8 & 9 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3) Information relating to the financial or business affairs of any particular person.

The Board received the Finance Report which briefed the re3 Joint Waste Disposal

Board on the Partnership’s current financial position and confirmed the second draft

Budget.

RESOLVED that

       i.         Members note the forthcoming commencement of an audit, of the re3

arrangements, by the Administering Authority, on behalf of the re3 partnership.

     ii.         Members note the Partnership’s financial position for 2021/22 year and the

current year, 2022/23, to date.

    iii.         Members approve the proposal to extend the current arrangements for

intra-contract haulage.

    iv.         Members indicate their preference for providing initial objectives for the

contract pathway.

     v.         Members note the contents of the report.

The Board received the Booking System Information report which briefed the re3 Joint Waste Disposal Board on access arrangements at the re3 recycling centres.

RESOLVED that

       i.         Members note the contents of this report.

     ii.         Members indicate whether any additional information should be presented at the September re3 Board meeting, on this subject and in support of a decision on whether to retain the booking system beyond November 2022.

To be discussed at the meeting on the 7 July.  

Thursday 29 September 2022