Agenda and minutes

To approve as a correct record the minutes of the meeting of the Committee held on 18 July 2024.

The Chair made the following statement relating to the minutes of the meeting held on 18 July 2024. Since the last committee I have been advised that the motion raised at the last meeting would not fall under the terms of the Planning Committee which does not have a policy making remit.

As such I have spoken with the Assistant Director Planning, who has provided information on noise related guidance that the Council could consider taking forward.  This has been welcomed by the motion proposer. As such I intend for this matter to be pursued outside the formal planning committee. Once a draft of the guidance has been prepared and discussed with the Executive Member, I have asked that it be shared and discussed with the members of the committee.

Following this statement the minutes of the meeting held on 18 July were approved as a correct record.

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

There were no declarations of interest.

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

There were no urgent items of business.

Outline application for the erection of up to 42no. dwellings, ancillary infrastructure and open space with vehicular access from Gardeners Road (all matters reserved except for details of access) following demolition of existing dwelling and associated outbuildings.

Outline application for the erection of up to 42no. dwellings, ancillary infrastructure and open space with vehicular access from Gardeners Road (all matters reserved except for details of access) following demolition of existing dwelling and associated outbuildings.

The Committee noted:

• The representations received from Winkfield Parish Council as outlined in the report.
• The 72 letters of representation that had been received as outlined in the report.

RESOLVED that following the completion of a planning obligation under Section 106 of the Town and Country Planning Act, 1990, relating to the following measures:

·   A minimum of 35% (15 dwellings) with a mix that generally reflects the type and size of market housing

·   A financial contribution towards improvement and maintenance of community facilities at Carnation Hall.

·   On-site Biodiversity Net Gain maintenance obligations and Monitoring Fee.

·   SuDS maintenance obligations and monitoring fee.

·   Provision of a minimum of 0.22 hectares on-site Open Space of Public Value (OSPV) and commuted maintenance sum if to be transferred to the Council and provision or contributions towards Active OSPV

·   SANG and SAMM contributions

·   Requirement to enter into s278 and s38 agreements for construction of access road and subsequent adoption including commitment to the construction of a turning head at the end of Mushroom Castle, within the red line of the application site, for refuse vehicles.

·   Reptile mitigation contribution to compensate for loss in extent of habitat

·   Contribution towards off-site BNG units

·   Highways provisions for Private Access and Footways maintenance

·   S106 Obligation monitoring fees

That the Assistant Director: Planning be authorised to APPROVE the application subject to the following conditions amended, added to or deleted as the Assistant Director: Planning considers necessary:

01. Applications for approval of the reserved matters shall be made to the Local Planning Authority before the expiration of three years from the date of this permission.

REASON: To comply with Section 92 of the Town and Country Planning Act 1990.

02. Approval of the details of the scale of the buildings, the layout, appearance and landscaping of the development (hereinafter called "the reserved matters") shall be

obtained from the Local Planning Authority in writing before development is commenced. The plans and particulars in relation to the reserved matters shall be submitted in writing to the Local Planning Authority and shall be carried out as approved.

REASON: To comply with Section 92 of the Town and Country Planning Act 1990.

03. The development hereby permitted shall be begun not later than the expiration of two years from the final approval of the reserved matters, or, in the case of approval on different dates, the final approval of the last such matter to be approved.

REASON: To comply with Section 92 of the Town and Country Planning Act 1990.

04. The development shall be carried out in accordance with the following plans and other submitted details received by the Local Planning Authority:

Site location plan TOR-XX-ZZ-DR-A-SK007

Flood Risk Assessment & Development Drainage Strategy Rev B SS/18/0820/577 dated May 2019

Biodiversity Metric 4.0 received 16.08.2023

Ecological Impact Assessment Windrush  ...  view the full minutes text for item 18.

Erection of 119 dwellings in the form of apartments and houses with associated access roads, parking and amenity open space.

Erection of 119 dwellings in the form of apartments and houses with associated access roads, parking and amenity open space

The Committee noted:

• The objections of Binfield Parish Council as outlined in the report.
• The objections received from 50 addresses as outlined in the report.
• The objections of the Bracknell Forest Society as outlined in the report.
• The site visit that had taken place on 10 August with Councillors Brown, Collings, Penfold and Neil.
• The supplementary report tabled at the meeting.
• The additional representation as outlined in the supplementary report.

RESOLVED that Following the completion of planning obligation(s) under Section 106 of the Town and Country Planning Act 1990 relating to the following measures;

·       A requirement to enter into an agreement with the Highway Authority under sections 38 and 278 of the Highways Act

·       Securing Private Accesses and Footpaths (PAF) Scheme if there are roads/footways/cycleways to be constructed to adoptable standard but not adopted.

·       On site provision of Affordable Housing

·       Provision of on-site open space of public value (OSPV) and its management

·       Contribution towards off-site Open Space of Public Value projects capable of serving the site

·       Contribution towards Community Facilities capable of serving the site

·       Securing Travel Plan fee (£4000) and deposit (£10,000) and implementation of Travel Plan or provide an alternative financial contribution towards travel planning measures.

·       SuDS specification/implementation/Management and Maintenance Strategy including a monitoring contribution

·       Financial contribution towards Suitable Alternative Natural Greenspace (SANG) and Strategic Access, Management and monitoring (SAMM) measures.

·       Contribution for off-site biodiversity measures within Borough

·       On-site Biodiversity Net Gain provision and its, maintenance for a minimum 30 years together with a monitoring fee.

That the Assistant Director: Planning be authorised to APPROVE the application subject to the following conditions amended, added to or deleted as the Assistant Director: Planning considers necessary:

01. The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

REASON: To comply with Section 91 of the Town and Country Planning Act 1990.

02. The development hereby permitted shall be carried out only in accordance with the following approved plans received by the Local Planning Authority:

• JNTPRK-IWD-01-00-DR-A-0210 (Rev P03) - Level 00 and Basement Floor Plan
• JNTPRK-IWD-01-01-DR-A-0211 (Rev P01) - Block 1 - Level 01 - Floor Plan
• JNTPRK-IWD-01-02-DR-A-0212 (Rev P01)– Block 1 - Level 02 - Floor Plan
• JNTPRK-IWD-01-03-DR-A-0213 (Rev P01) – Block 1 - Level 03 - Floor Plan
• JNTPRK-IWD-01-04-DR-A-0214 (Rev P01) – Block 1 - Level 04 - Floor Plan
• JNTPRK-IWD-01-05-DR-A-0215 (Rev P01) – Block 1 - Level 05 - Floor Plan
• JNTPRK-IWD-01-06-DR-A-0216 (Rev P01) – Block 1 - Level 06 - Floor Plan
• JNTPRK-IWD-01-07-DR-A-0217 (Rev P01) – Block 1 - Level 07 - Floor Plan
• JNTPRK-IWD-01-08-DR-A-0218 (Rev P01) – Block 1 - Level 08 - Floor Plan
• JNTPRK-IWD-01-09-DR-A-0219 (Rev P01) – Block 1 - Level 09 - Floor Plan
• JNTPRK-IWD-01-10-DR-A-0220 (Rev P01) – Block 1 – Levels 10 and 11 - Floor Plan
• JNTPRK-IWD-01-XX-DR-A-0250 (Rev P01) – Block 1 – South Elevation
• JNTPRK-IWD-01-XX-DR-A-0251 (Rev P01) – Block 1  ...  view the full minutes text for item 19.

Redevelopment of site to rear of Don Beni to form 1 detached 4 bedroom dwelling with associated parking, cycle store and amenity space.

Redevelopment of site to rear of Don Beni to form 1 detached 4 bedroom dwelling with associated parking, cycle store and amenity space.

The Committee Noted:

• The supplementary report tabled at the meeting.
• The representations of Winkfield Parish Council as outlined in the report.
• 8 letters of objection as outlined in the report.

RESOLVED that Following the completion of Planning Obligations under Section 106 of the Town and Country Planning Act 1990 relating to:

- Measures to avoid and mitigate impact of residential development upon the Thames Basin Heaths SPA to include financial contributions towards Suitable Alternative Natural Greenspaces (SANGs) and Strategic Access Management and Monitoring (SAMM) measures.

That the Assistant Director: Planning, be authorised to APPROVE the application subject to the following conditions amended, added to or deleted as the Assistant Director: Planning considers necessary: -

01.       The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

            REASON: To comply with Section 92 of the Town and Country Planning Act 1990 (as amended).

02.       The development shall be carried out in accordance with the following plans and details received by the Local Planning Authority:

            Location Plan P101 Rev A

            Proposed Block Plan P102 Rev D

            Proposed ground floor plan P201 Rev D

            Proposed first floor plan P202 Rev D

            Proposed Roof Plan P203 Rev D

            Plans and Elevations P204 Rev D

            REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.       No construction works of the dwelling hereby permitted shall commence until all the parking spaces shall have been clearly marked out, in a permanent demarcation first approved by the Local Planning Authority, of the restaurant car park so that 21 vehicles can be parked with turning and the loading and unloading of refuse and delivery vehicles, wholly in accordance with the approved plan (Proposed Block Plan P102 Rev D). The 21 spaces shall not thereafter be used for any purpose other than parking for the restaurant.

            REASON: To ensure that the development is provided with adequate car parking to prevent the likelihood of on-street car parking which would be a danger to other road users.

            [Relevant Policies: BFLP LP 25 and LP 62]

04.       No development shall take place until a scheme has been submitted to and approved in writing by the Local Planning Authority, to accommodate:

            (a) Parking of vehicles of site personnel, operatives and visitors

            (b) Loading and unloading of plant and vehicles

            (c) Storage of plant and materials used in constructing the development

            (d) Wheel cleaning facilities

            (e) Temporary portacabins and welfare facilities for site operatives.

            Each of the above facilities shall be retained throughout the course of construction of the development, free from any impediment to its designated use. The approved scheme shall be performed, observed and complied with. No other areas on the site, other than those in the approved scheme shall be used for the purposes listed (a) to (e) above.

            REASON: In the interests  ...  view the full minutes text for item 20.

Section 73 application to vary conditions 02 (approved plans) & 03 (Materials) of planning permission 23/00426/FUL for the proposed part single storey, part two storey rear extensions, raising of the ridge height and loft conversion, garage conversion

Section 73 application to vary conditions 02 (approved plans) & 03 (Materials) of planning permission 23/00426/FUL for the proposed part single storey, part two storey rear extensions, raising of the ridge height and loft conversion, garage conversion.

The Committee noted:

·       The objections of Winkfield Parish Council as outlined in the report.

• The letter of representation from the Society for the Protection of Ascot and Environs (SPAE) as detailed in the report.

·       The letters of objections received from 6 addresses as outlined in the report.

·       The supplementary report tabled at the meeting.

RESOLVED That the Assistant Director: Planning be authorised to APPROVE the application subject to the following conditions amended, added to or deleted as the Assistant Director: Planning considers necessary:

01.  The development hereby permitted shall be begun before the expiration of three years from 04.12.2023.

REASON:  To comply with Section 91 of the Town and Country Planning Act 1990 (as amended).

02.  The development hereby permitted shall be carried out only in accordance with the following approved plans:

Existing Floor Plans, received on 11/07/2023, Amended Existing and Proposed Site Plans Rev A and Amended Proposed Sections & Levels Rev A, received on 18/09/2023, Amended Proposed Parking Plan Rev A, received on 10/10/2023, and Amended Existing Elevations, Amended Proposed Elevations Rev B, Amended Proposed Floor Plans Rev C received on 16/10/2023 and Site Location Plan received on 19/04/2024 and Amended Proposed Elevations, Rev D received on 18/07/2024.

REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.  The materials to be used in the construction of the external surfaces of the development hereby permitted shall be in accordance with the details specified on plan reference: ‘Amended Proposed Elevations’ Rev D, received on 18/07/2024.

REASON: In the interests of the visual amenities of the area.

04.  The proposed windows and rooflights at first floor level and above in the side (north-west and south-east) elevations of the dwellinghouse hereby approved, shall be glazed with a minimum of Pilkington Level 3 obscure glass (or equivalent) and be non-opening below 1.7 metres above the floor of the room in which it is installed. 

REASON: To prevent the overlooking of neighbouring properties.

[Relevant Policies: BFLP LP 50]

05.  Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) (England) Order 2015 (or any Order revoking and re-enacting that Order with or without modification) no additional windows, similar openings or enlargement thereof shall be constructed at first floor level or above in the side (north-west and south-east) elevations of the development hereby permitted except for any which may be shown on the approved drawings, unless they are glazed with a minimum of Pilkington Level 3 obscure glass (or equivalent) or the parts of the window, opening or enlargement which are clear glazed are more than 1.7 metres above the floor of the room in which it is installed. 

REASON: To prevent the overlooking of neighbouring properties.

[Relevant Policies: BFLP LP 50]

06.  The ridge height of the development  ...  view the full minutes text for item 21.

Proposed erection of 38 dwellings (including 35% affordable homes), open space, SuDs, landscaping, biodiversity enhancements, new vehicular access off Forest Road, pedestrian and cycle links and associated infrastructure (as amended from 40 dwellings)

Proposed erection of 38 dwellings (including 35% affordable homes), open space, SuDs, landscaping, biodiversity enhancements, new vehicular access off Forest Road, pedestrian and cycle links and associated infrastructure (as amended from 40 dwellings)

The Committee Noted:

·   The supplementary report tabled at the meeting.

·   The representations of Binfield Parish Council as outlined in the report.

·   The 8 letters of objection as outlined in the report.

·   The site visit that had taken place on 10 August 2024, with Councillors Brown, Collings and Penfold in attendance.

Following the completion of Planning Obligations under Section 106 of the Town and Country Planning Act 1990 relating to:

- Measures to avoid and mitigate impact of residential development upon the Thames Basin Heaths SPA to including:

• securing SANG capacity and a sum of its ongoing maintenance if required and an occupation restriction on any dwelling until issues relating to the Blue Mountain SANG are resolved;
• a financial contribution towards Strategic Access Management and Monitoring (SAMM) measures

- Implementation of the LEMP to deliver management of on-site Biodiversity Net Gain

- Biodiversity Net Gain monitoring sum

- Financial contribution to offsite biodiversity measures to off-set area habitat losses

- SuDS management and maintenance  including a monitoring contribution

- Affordable Housing

- Securing passive open space on site and  contributions towards off-site active OSPV

- Contributions towards community facilities 

- Contributions towards highway mitigation works

- Securing private accesses and footpaths (PAF) scheme if roads/cycleways/footpaths to be constructed to adoptable standards but not adopted

- Requirement to enter into S278 and S38 agreements for the construction of the access, connections to Wood Lane and the adoption of key routes through the site.

That the Assistant Director: Planning be authorised to APPROVE the application subject to the following conditions amended, added to or deleted as the Assistant Director: Planning considers necessary: -

01.       The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

REASON: To comply with Section 91 of the Town and Country Planning Act 1990.

02.  The development hereby permitted shall be carried out only in accordance with the following approved plans:

       P21-1988_DE-002_01 Site Location Plan

       P21-1988_DE_101_U_01 Proposed Layout

       P21-1988_DE_101_D_06 Affordable Tenure Plan

       P21-1988_DE_103_D House Type Pack

       A229-001 P8 Proposed Site Access

       A229-A-171 P2 Highway Construction Details  

REASON: To ensure that the development is carried out only as approved by the local Planning Authority.

03.  Prior to commencement of any development above slab level, samples of the

external materials including surfacing materials to be used in the development  hereby approved shall be submitted to and approved in writing by the Local Planning Authority. The development shall be constructed in accordance with the approved materials.

REASON: In the interests of the visual amenities of the area.

[Relevant Policies: [ BFLP LP50 ]

04.  Prior to commencement of any development above slab level, details showing the finished floor levels of the dwellings hereby approved in relation to a fixed datum point shall be submitted to and approved in writing by  ...  view the full minutes text for item 22.

Retention of stretched tents providing a covered area within public house garden.

Retention of stretched tents providing a covered area within public house garden.

The Committee noted:

·       The representations of Bracknell Town Council as outlined in the report.

·       The objections received from 6 addresses as outlined in the report.

·       That a site visit had taken place on 10 August with Councillors Brown, Collings and Penfold in attendance

RESOLVED That the Assistant Director: Planning be recommended to APPROVE the application subject to the following condition amended, added to or deleted as the Assistant Director: Planning considers necessary:

1.    The Noise Management Plan received on 03/06/2024 by the Local Planning Authority must be adhered to at all times.

REASON: To protect occupants of neighbouring properties and adjoining premises from noise and vibration.

[Relevant Policies: BFLP LP 58]

Proposed erection of single storey side extension to create additional commercial space (office and storage).

Proposed erection of single storey side extension to create additional commercial space (office and storage).

The Committee noted:

·       The site visit held on 10 August with Councillors Brown, Collings and Penfold in attendance.

·       No objections had been raised by Sandhurst Town Council.

·       The objections that had been received from 4 addresses as outlined in the report.

·       The supplementary report tabled at the meeting.

RESOLVED That the application be APPROVED subject to the following conditions:

01.              The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.              The development hereby permitted shall be retained only in accordance with the following approved plans and other submitted details:

D2848-PL-02 Rev B – Proposed Ground Floor Plan – received 10.6.2024.

D2848-PL-03 Rev B – Existing and Proposed Elevations – received 10.6.2024.

D2848-PL-04 Rev D – Proposed Site Layout and Location Plan/Existing Site Layout - received 10.6.2024.

Tree Protection Plan - 265 Yorktown Road - TPP - November 2023 – received 14.11.2023.

Tree Constraints Plan - 265 Yorktown Road - TCP - November 2023 - received 14.11.2023.

Arboricultural Impact Assessment - 265 Yorktown Road - AIA - November 2023

Flood Risk Assessment – received 14.11.2023.

Sustainable Drainage Assessment – received 14.11.2023.

REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.              The development shall not be occupied until space has been laid out within the site in accordance with the approved plan (New site and roof plan - D2848-PL-04 rev D) for eleven (11) cars to be parked, vehicles to turn and for the loading and unloading of delivery and servicing vehicles. The space shall not thereafter be used for any purpose other than parking, turning and loading/unloading. The area on the site that is located south of the building fronting Yorktown Road shall not at any time be obstructed nor used for parking to ensure that it is kept clear at all times for the manoeuvring of delivery, collection, servicing and refuse collection vehicles.

REASON: To ensure that the development is provided with an appropriate level of car parking and effective, convenient and safe delivery, collection and servicing arrangements to prevent the likelihood of on-street car parking, loading and servicing which would be a danger to other road users.

[Relevant Policies: Bracknell Forest Local Plan LP 25 and LP 62]

04.              No development shall take place until a scheme has been submitted to and approved in writing by the Local Planning Authority for covered and secure cycle parking facilities (including shower facilities and lockers for employees). The development shall not be occupied until the approved scheme has been implemented. The cycle parking spaces and facilities for cyclists shall thereafter be retained and maintained.

REASON: To improve travel choice through provision of cycle parking and facilities for sustainable modes of transport.

[Relevant Policies: Bracknell Forest Local Plan LP 25, LP 27, and LP  ...  view the full minutes text for item 24.