Agenda and minutes

To approve as a correct record the minutes of the meeting of the Committee held on .

RESOLVED that the minutes of the meeting held on 17 August 2023 be approved as acorrect record.

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Councillor Smith declared an Affected Interest in Item 7: Land West Of Maize Lane and East Of Old Priory Lane (Land Parcel 3) Warfield, Bracknell as both he and his employer had provided professional support to a subsidiary of the applicant within the last two years and would withdraw from the meeting for the consideration of this item.

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

            There were no Urgent Items of Business

Outline application for the erection of up to 42no. dwellings, ancillary infrastructure and open space with vehicular access from Gardeners Road (all matters reserved except for details of access).

Outline application for the erection of up to 42no. dwellings, ancillary  infrastructure and open space with vehicular access from Gardeners Road (all matters reserved except for details of access) following the demolition of existing dwelling and associated outbuildings.

The Committee noted that:

• The Supplementary Report tabled at the meeting.
• The comments from Winkfield Parish Council as detailed in the report.
• The 72 objections received as summarised in the agenda.
• That a site visit had taken place on 9 September with the following Councillors in attendance: Councillors Barnard, Brown, Collings, Hayes, O’Regan, Penfold and Smith
• The representations of the two public speakers at the meeting
• The representations from Councillors Gaw and Virgo
• An additional 33 objections, 2 letters making general representations and 1 letter of support as summarised in the supplementary report
• The Officer’s verbal confirmation that further 6 objections had been received since the publication of the Supplementary Report

RESOLVED that following the completion of a planning obligation under Section 106 of the Town and Country Planning Act, 1990, relating to the following measures:

• A minimum of 35% (15 dwellings) with a mix that generally reflects the type and size of market housing
• A financial contribution towards improvement and maintenance of community facilities at Carnation Hall
• Provision of pedestrian/cycle access to Chavey Down Road through adjacent Carnation Hall land or along Mushroom Castle including financial contributions in-lieu of off-site works
• On-site Biodiversity Net Gain maintenance obligations and Monitoring Fee.
• SuDS maintenance obligations and monitoring fee.
• Provision of a minimum of 0.22 hectares on-site Open Space of Public Value (OSPV) and commuted maintenance sum if to be transferred to the Council and provision or contributions towards Active OSPV
• SANG and SAMM contributions
• Requirement to enter into s278 and s38 agreements for construction of access road and subsequent adoption including commitment to the construction of a turning head at the end of Mushroom Castle, within the red line of the application site, for refuse vehicles.
• Reptile mitigation contribution to compensate for loss in extent of habitat
• Contribution towards off-site BNG units
• Highways provisions for Private Access and Footways maintenance
• S106 Obligation monitoring fees

That the Assistant Director: Planning be authorised to APPROVE the application subject to the following conditions amended, added to or deleted as the Assistant Director: Planning considers necessary:

01.       Application for approval of the reserved matters shall be made to the Local Planning Authority before the expiration of three years from the date of this permission.

REASON: To comply with Section 92 of the Town and Country Planning Act 1990.

02.       Approval of the details of the scale of the buildings, the layout, appearance and landscaping of the development (hereinafter called "the reserved matters") shall be obtained from the Local Planning Authority in writing before development is commenced. The plans and particulars in relation to the reserved matters shall be submitted in writing to the Local Planning Authority and shall be carried out as approved.

REASON: To comply with Section 92 of the Town and Country Planning Act  ...  view the full minutes text for item 25.

Agenda item 6 was withdrawn from the agenda as the item could be determined under delegated powers in light of new information received.

Councillor Barnard requested that the Chair circulate a written response to the Committee detailing the reasons to why the item was withdrawn from the agenda, what additional information had been provided and whether there were any lessons that could be learnt for similar cases in the future.

22/00578/REM  Land West Of Maize Lane and East Of Old Priory Lane (Land Parcel 3), Warfield, Bracknell, Berkshire

Reserved Matters Application relating to scale, layout, appearance and landscaping in respect of 175 dwellings pursuant to outline planning permission 20/00214/OUT, including submission of details pursuant to Conditions 05 (Tree Retention/Removal), 06 (Tree Protection) and 09 (Hard and Soft Landscaping).

The Committee noted that:

·   Councillor Smith withdrew from the meeting for the consideration of this item owing to his declaration of interest.

·   There had been no new representations following those raised in the Planning Committee of 20 July.

·   That a site visit had taken place on 9 September with the following Councillors in attendance: Councillors Barnard, Brown, Collings, Hayes, O’Regan, Penfold and Smith.

RESOLVED that the application be APPROVED subject to the following conditions:

1.   The development hereby permitted shall be carried out only in accordance with the          following plans:-

Site Location Plan – 21203 - S101

Proposed Site Layout – 21203 - P101AS

Coloured Site Layout – 21203 - C101G

Masterplan with Coloured Layout – 21203 - C103G

Building Materials Layout – 21203 - P102AD

Boundary Materials Layout – 21203 - P103M

Affordable Housing Layout – 21203 - P104M

Plots 1-3 Proposed Plans and Elevations - 21203 -P110A

Plots 4-5 and 6-7 Proposed Plans and Elevations - 21203 -P143B

Plots 8, 13, 45, 50 and 175 Proposed Plans and Elevations - 21203 -P112A

Plots 9-10 and 11-12 Proposed Plans and Elevations - 21203 -P113A

Plot 14 Proposed Plans and Elevations - 21203 -P114A

Plots 15-16, 34-35 and 71-72 Proposed Plans and Elevations - 21203 -P111B

Plots 17, 33, 36 and 39 Proposed Plans and Elevations - 21203 -P115B

Plot 18 Proposed Plans and Elevations - 21203 -P116B

Plots 19-30 Apartment Building A - Proposed Ground and First Floor Plans – 21203 P160C

Plots 19-30 Apartment Building A - Proposed Second Floor and Roof Plans - 21203-P161D

Plots 19-30 Apartment Building A - Elevations - 21203 - P162C

Plots 31-32 and 37-38 Proposed Plans and Elevations - 21203 -P117A

Plot 40-41 and 42-43 Proposed Plans and Elevations - 21203 -P118C

Plot 44 Proposed Plans and Elevations - 21203 -P119B

Plots 46-49 Proposed Plans and Elevations - 21203 -P120A

Plots 51-52 Proposed Plans and Elevations - 21203 -P121B

Plots 53-55 and 73-75 Proposed Plans and Elevations - 21203 -P122B

Plots 56-58 Proposed Plans and Elevations - 21203 -P123B

Plots 59-70 Apartment Building B1 and B2 - Floor Plans -21203 -P166D

Plots 59-70 Apartment Building B1 and B2 - Elevations - 21203 -P168D

Plots 76-87 Apartment Building C - Grd & 1st Floor Plans - 21203 -P170C

Plots 76-87 Apartment Building C- Second Floor & Roof Plans - 21203 -P171D

Plots 76-87 Apartment Building C - Elevations - 21203 -P172D

Plots 88 and 89 Proposed Plans and Elevations - 21203 -P124A

Plots 90, 92, 93, 103, 115, 116, 117, 118 and 144 Proposed Plans and Elevations - 21203 -P125B

Plots 91 and 133 Proposed Plans and Elevations - 21203 -P126B

Plot 94 Proposed Plans  ...  view the full minutes text for item 27.

Proposed removal and replacement of the existing 15.0m high

Streetpole with proposed 20.0m high Pole on new foundation,

together with 6No. Antennas and associated ancillary works. Existing

2No. Cabinets to be upgraded internally.

The Committee noted that:

• The Supplementary Report tabled at the meeting
• No representations were received
• The 29 objections received as summarised in the supplementary report.
• A representation of no objection was received from Bracknell Town Council on 7 September 2023 as outlined in the supplementary report.

RESOLVED That Prior Approval is required and is granted with the following conditions that are imposed by the Permitted Development Order -

1.    The development shall be begun not later than the expiration of 5 years beginning with the date on which the approval was given.

2.    The development must be carried out in accordance with the approved details or as otherwise agreed in writing by the Local Planning Authority.

Subject to compliance with the following condition(s) secured by the Local Planning Authority -

1.     This approval is in relation to the following drawings;

100 Rev: A - Site Location Maps - received: 09/08/2023.

201 Rev: A - Proposed Site Plan - received: 09/08/2023.

301 Rev: A - Proposed Site Elevation - received: 09/08/2023

2.     The proposed mast shall only be carried out in accordance with the colour to be used in the external elevations of the development hereby approved as follows: RAL 7037

3.     The existing 15 metre high mast approved and implemented under application 14/00235/RTD shall immediately be removed following the installation of the replacement mast hereby permitted once it is operational and the existing mast has been decommissioned.

REASON: In the interests of the visual amenities of the area.

[Relevant Policies: BFBLP EN20, Core Strategy DPD CS7]