Decision details

Highways Condition Surveys Contract

Decision Maker: Executive Member for Planning & Transport

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To consider the tender submissions and approve the issuing of the New Contract


i.       Notes the supporting information and tender assessment in CONFIDENTIAL Appendices A and B.


ii.     Approves the award of a new contract to Supplier B for the delivery of Highway Road Condition Survey Data collection from 1 April 2023.

Reasons for the decision:

The current contract for the collection of road condition data expires on 31 March 2023 and cannot be extended under the terms of the contract. The Council is required to collect this highway data to report annual road condition data to the Government, and to manage the carriageway and footway assets. Additionally, without this data issues such a lack of skid resistance cannot be identified.

Alternative options considered:

Not to award a contract. However, this approach would be contradictory to the approved Highway Infrastructure Asset Management Plan (HIAMP) approved by the Executive in March 2022 and so detrimental to the long-term management of the highway asset.

Interests and Nature of Interests Declared:


Reason Key: Affects more than 1 ward;

Wards Affected: Great Hollands South; Hanworth; Harmans Water; Old Bracknell;

Financial Impact: Detailed within the report

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director of Place, Planning & Regeneration

Other reasons / organisations consulted




Contact: Nick Rose, Highway Engineering Manager Email: Tel: 01344 351169.

Publication date: 22/03/2023

Date of decision: 22/03/2023

Effective from: 30/03/2023

Accompanying Documents: