Decision details

Procurement of Microsoft M365 Licences

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To agree the procurement route for the Microsoft M365 licence arrangements.


RESOLVED that the approved framework be accessed for Microsoft M365 licences via a direct award, to retain our current professional partnership with our current Microsoft Gold Partner, Phoenix Software Ltd.

Reasons for the decision:

i.       Utilising an existing framework allows the procurement to meet the timeframes required as well as enabling a direct award under the terms of Regulation 33(8)(a) of the Public Contracts Regulations 2015 (PCR 2015).


ii.     This procurement supports the ongoing delivery of the ‘Collaborative working’,

‘Location independent working’, ‘Cloud computing’, ‘Information assets and data’ and ‘Robust and Reliable IT’ strategic themes laid out in the Digital and IT Strategy 2021- 24 that was approved by the Executive.

Alternative options considered:

Further competition has been considered but as Microsoft have a monopoly on how

licences are resold there is no financial benefit to this approach.

Interests and Nature of Interests Declared:


Reason Key: Expenditure > £400,000;

Wards Affected: (All Wards);

Financial Impact: As set out in the report

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director:Delivery

Other reasons / organisations consulted

By report


Strategic Procurement Group
Borough Solicitor

Contact: Elise Battison, Head of ICT & Information Governance Email:

Report author: Elise Battison

Publication date: 21/03/2023

Date of decision: 21/03/2023

Decided at meeting: 21/03/2023 - Executive

Effective from: 29/03/2023

Accompanying Documents: