Decision details

That a final call off contract to the supplier (Birkin Cleaning Services) be approved for a period of 12 months, expiring on 31 August 2023.

A further 12 month call off will allow sufficient time to prepare the procurement documents and complete the process of appointing a supplier to the new framework agreement starting 1 September 2023.  Spend reporting for the initial framework agreement period and projected spend for the framework extension and final call off contract, show that the estimated value published in the original OJEU Notice for the framework will not be exceeded.

The original intention was to procure a new framework agreement to start 31 August 2022.  The lead procurement officer for this contract joined the council at the end of January 2022, and the schools needed to have the framework in place before the start of the school holidays in July to have certainty of their provision for the start of the new school year.  Having reviewed the previous tender documents and started compiling the new ones, it was considered by the Procurement Team unrealistic to have the new framework in place by July 2022.

None.