Decision details

Award Decision for Short Breaks Play and Leisure Scheme 2022

Decision Maker: Executive Member for Children, Young People & Learning

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To approve the Short Breaks Play and Leisure Scheme award decision.


That a contract for the Service, commencing on 1st September 2022 is awarded to Tenderer A, for an initial period of two years, with the option of three further years extensions to a maximum of five years (2+2+1 years) subject to satisfactory performance.  

Reasons for the decision:

1.     To complete the procurement process for a provider of Short Breaks Play and Leisure Scheme.

2.     The bid was reviewed by the tender evaluation team and fully met the requirements of the specification.

3.     The anticipated benefits delivered through awarding the contract to Tenderer A will support Children and Young People (CYP) as part of Bracknell Forest Council’s Tier 2 provision. It also supports our early intervention work for Children and Young People with disabilities (including complex needs) up to the age of 18 and their families

Alternative options considered:

Do nothing: Current contractual obligations will lapse, there would be no adequate provision to meet our statutory duties and families of children with disabilities access to Short Breaks services will be reduced.


Interests and Nature of Interests Declared:


Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;

Wards Affected: (All Wards);

Financial Impact: The anticipated total value of this five year contract will be £700,000. The anticipated value of the initial 2 year contract term is £280,000 with an anticipated further contract value of £420,000 for the optional extension of 3 years

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director: People

Other reasons / organisations consulted




Contact: Thom Wilson, Assistant Director: Commissioning Email: Tel: 01344 354142.

Publication date: 06/07/2022

Date of decision: 06/07/2022

Effective from: 14/07/2022

Accompanying Documents: