Decision Maker: Executive
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Award of the preferred bidder following
i. Bidder A be approved as the “Preferred Bidder” for the Council’s property joint
venture partnership and authorise the Director: Resources and the Borough
Solicitor to finalise the necessary contractual agreements on such terms as
best protect the Council’s interest.
ii. The contents of the delegation policy set out in Appendix E to be incorporated
in the partnership Members’ Agreement, subject to any non-material changes
agreed by the Director: Resources and the Borough Solicitor as part of
finalisation of the contractual agreements;
iii. The incorporation of the Bracknell Forest Limited Liability Partnership (“LLP
Joint Venture”) with the Preferred Bidder following the execution of legal
iv. funding be made available as required to support the Council’s 50% investment in the joint venture, with requirements for individual site development to be agreed as part of the Executive and Council’s consideration of the initial JV business plan later this year.
The recommendations are based on a detailed evaluation of all submitted bids by
senior Bracknell Forest officers and Directors, supported by the Corporate
Procurement team who have overseen the evaluation process to ensure robustness.
Further verification has been provided by the Council’s appointed professional
advisors Pinsent Masons LLP (Legal) and Avison Young (Commercial and Property).
The evaluation process followed a strict structure of evaluation criteria which followed
an OJEU compliant procurement process and was agreed by Property Joint Venture
project board, designed to ensure a focus on the Vision and Objectives agreed by the
Executive in February 2019.
he shortlisted bidders had to detail how they would satisfy key issues in the areas of
Design and Planning (20%), project delivery (23%), partnership working and
governance (5%), finance and commercial (40%) and legal (10%). Responses were
evaluated using an evidence-based approach and the recommendation to the
Executive reflects the agreed outcome from the process.
The Executive could decide not to appoint a Preferred Bidder; however, this would
mean that the Council would need to develop an alternative approach to securing
development of identified sites in and around Bracknell town centre. The Business
Case that informed the Executive’s decision in February 2019 indicated that
alternative approaches would be less likely to deliver the agreed objectives.
Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;
Wards Affected: (All Wards);
Financial Impact: Set out within the report
Subject to Urgent Proceedings: No
Making Representations: Director:Finance
Other reasons / organisations consulted
Contact: Sarah Holman, Transformation Project Manager Email: firstname.lastname@example.org Tel: 01344 354197.
Report author: Sarah Holman
Publication date: 14/07/2020
Date of decision: 14/07/2020
Decided at meeting: 14/07/2020 - Executive
Effective from: 22/07/2020