Decision details

Strategic procurement plan - Specialist printing for Electoral Services

Decision Maker: Executive Member for Culture, Delivery and Public Protection

Decision status: Recommendations Approved (subject to call-in)

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To approve a Procurement Plan for specialist printing and postage services for elections and electoral registration. This is to ensure the requirements for future elections and registration materials are produced in a legally compliant way, at a competitive price.

Decision:

The Executive Member approves the procurement plan to enable the tendering of this contract.

Reasons for the decision:

       i.         To ensure the printing requirements for future elections and registration materials are produced in a legally compliant way, at a competitive price.

     ii.         The existing contract for specialist printing services came to an end in February 2021. An extension on existing terms was granted to cover the period of March 2021 to February 2022. This decision seeks approval to undertake that new procurement plan.

 

Alternative options considered:

       i.         Consideration was given to using in house services, however there is not expertise and knowledge to deliver the specialist print services that are legally required.

 

     ii.         At the point of commencing this process there were no opportunities for collaboration with other public bodies.

 

    iii.         Utilising existing framework agreements.  Those found to be available do not provide a comprehensive service required by the Council.  To use an existing framework, it would be necessary to carry out a mini competition alongside a regular procurement exercise and this would double the administrative burden

Interests and Nature of Interests Declared:

none

Reason Key: Expenditure > £400,000;

Wards Affected: (All Wards);

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director: Delivery

Contact: Ann Moore, Head of Democratic & Registration Services Email: ann.moore@bracknell-forest.gov.uk Tel: 01344 352260.

Publication date: 15/11/2021

Date of decision: 15/11/2021

Current call-in Count: 0

Accompanying Documents: