Decision details

Property Joint Venture - Award of Preferred Bidder

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Award of the preferred bidder following procurement.




       i.          Bidder A be approved as the “Preferred Bidder” for the Council’s property joint

venture partnership and authorise the Director: Resources and the Borough

Solicitor to finalise the necessary contractual agreements on such terms as

best protect the Council’s interest.


      ii.          The contents of the delegation policy set out in Appendix E to be incorporated

in the partnership Members’ Agreement, subject to any non-material changes

agreed by the Director: Resources and the Borough Solicitor as part of

finalisation of the contractual agreements;


     iii.          The incorporation of the Bracknell Forest Limited Liability Partnership (“LLP

Joint Venture”) with the Preferred Bidder following the execution of legal





    iv.          funding be made available as required to support the Council’s 50% investment in the joint venture, with requirements for individual site development to be agreed as part of the Executive and Council’s consideration of the initial JV business plan later this year.

Reasons for the decision:

The recommendations are based on a detailed evaluation of all submitted bids by

senior Bracknell Forest officers and Directors, supported by the Corporate

Procurement team who have overseen the evaluation process to ensure robustness.

Further verification has been provided by the Council’s appointed professional

advisors Pinsent Masons LLP (Legal) and Avison Young (Commercial and Property).


The evaluation process followed a strict structure of evaluation criteria which followed

an OJEU compliant procurement process and was agreed by Property Joint Venture

project board, designed to ensure a focus on the Vision and Objectives agreed by the

Executive in February 2019.


he shortlisted bidders had to detail how they would satisfy key issues in the areas of

Design and Planning (20%), project delivery (23%), partnership working and

governance (5%), finance and commercial (40%) and legal (10%). Responses were

evaluated using an evidence-based approach and the recommendation to the

Executive reflects the agreed outcome from the process.

Alternative options considered:

The Executive could decide not to appoint a Preferred Bidder; however, this would

mean that the Council would need to develop an alternative approach to securing

development of identified sites in and around Bracknell town centre. The Business

Case that informed the Executive’s decision in February 2019 indicated that

alternative approaches would be less likely to deliver the agreed objectives.

Interests and Nature of Interests Declared:


Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;

Wards Affected: (All Wards);

Financial Impact: Set out within the report

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: Director:Finance

Other reasons / organisations consulted




Contact: Sarah Holman, Transformation Project Manager Email: Tel: 01344 354197.

Report author: Sarah Holman

Publication date: 14/07/2020

Date of decision: 14/07/2020

Decided at meeting: 14/07/2020 - Executive

Effective from: 22/07/2020

  • Restricted enclosure  View reasons restricted