Decision details

Home to School Transport New Contracts procurement

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Current Home to School framework expires in Sept 2020 and new framework using a dynamic purchasing system needs to be procured



I.      the Procurement Plan is approved.


II.    the use of a Dynamic Purchasing System (DPS) to tender for individual

routes is approved.

Reasons for the decision:

1.    It is a requirement of the Contract Standing orders that the Executive approve any Procurement Plan with a value in excess of £1,000,000. This decision seeks approval for the procurement process.


2.    Central Government has recognised issues relating to frameworks and has

introduced a better DPS to allow additional suppliers to join the agreement and increase competition throughout the term.


3.    The business case for moving to a DPS from current framework arrangement is that the DPS will allow us to better ensure diversity of supply, resilience locally and best price at point of purchase.

Alternative options considered:

1.    Pre-existing frameworks were considered but there are currently none available for these types of service.


2.    Stay with existing contractual arrangement through BFC’s own framework

agreement; however, a DPS allows more flexibility throughout its term and the ability for new suppliers to come on board.


3.    Use a 3rd party commissioning service such as adam HTT Ltd. This was investigated but the proposal from adam introduced a further expensive layer that the Council cannot afford at present and did not provide enough benefit over a self-delivered DPS.

Interests and Nature of Interests Declared:


Wards Affected: (All Wards);

Financial Impact: To be set out within report

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director: Delivery

Other reasons / organisations consulted




Contact: Matt Howlett, Transport & Support Manager Email: Tel: 01344 355157.

Report author: Matt Howlett

Publication date: 22/10/2019

Date of decision: 22/10/2019

Decided at meeting: 22/10/2019 - Executive

Effective from: 30/10/2019

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