Executive Decisions

i.       To approve term dates for the 2024/25 academic year set out in the attached Appendix 1.

ii.     To note that individual schools will set the remaining 4 inset days throughout the year.

That the Executive Member agrees the Education Transport Policy Statement 2023/24, for Bracknell Forest Students aged 16 and over.

i.       Notes the supporting information and tender assessment in CONFIDENTIAL Appendices A and B.

ii.     Approves the award of a new contract to Supplier B for the delivery of Highway Road Condition Survey Data collection from 1 April 2023.

RESOLVED that the Executive consider and approve the proposals for the Council to acquire 7 x three bedroom homes and to refurbish 2 x three bedroom properties in our existing stock to be made available for the scheme.

RECOMMENDED to Council to approve capital spend of up to a maximum of

£3.4m to meet the total cost of acquiring the additional homes, to be funded

from a combination of the LAHF grant and long-term borrowing.

RESOLVED that

i.       the new service plans be endorsed and be published on the website in April 2023 following the final budget information being added.

ii.     authority be delegated to the Assistant Director: Chief Executive’s Office for finalisation of the service plans.

RESOLVED that

i.       the Strategic Procurement Plan for the provision of Sexual and Reproductive

Health be approved with Bracknell Forest Council again acting as Host and lead on the reprocurement on behalf of all 3 councils.

ii.     the proposed contractual term be 5 years (3 +2) with a review of the provision in year 3.

iii.    authority for the contract award and subsequent contract extensions be

delegated to the Director of Public Health.

RESOLVED that the approved framework be accessed for Microsoft M365 licences via a direct award, to retain our current professional partnership with our current Microsoft Gold Partner, Phoenix Software Ltd.

RESOLVED that the overall Highways and Transport Capital Programme for 2023/24 is approved.

RESOLVED that

i.       the principle of making Proposed Main Modifications (outlined in Appendix A) to the Bracknell Forest Local Plan (Pre Submission version), and associated changes to the Policies Map be agreed.

ii.     the Executive Director: Place Planning and Regeneration, in consultation

with the Executive Member for Planning and Transport, agree the draft wording of the Proposed Main Modifications and any consequential changes together with associated changes to the Policies Map and supporting

documents, prior to being submitted to the Inspectors for final agreement.

iii.    the Executive Director: Place Planning and Regeneration, in consultation

with the Executive Member for Planning and Transport, agree the wording of the schedule of Minor Modifications.

iv.    consultation on the Proposed Main Modifications to the Bracknell Forest Local Plan (Pre Submission version), consequential changes, amended Policies Map and supporting documents be agreed for a period of at least six weeks over the Summer of 2023.

To set out the proposals for distributing the fourth phase of the Household Support Fund, provided by the Department for Work & Pensions.  It must be used between 1 April 2023 and 31 March 2024.

RESOLVED that the Household Support Fund (phase four) be distributed through:

i.       Purchasing supermarket vouchers, or for opted schools to make equivalent arrangements, for children qualifying for Free School Meals in Bracknell Forest primary and secondary schools. Households will receive a £15 voucher per child per week of the holidays.

ii.     Purchasing pre-paid cards or supermarket vouchers to distribute to lowincome households receiving income-based council tax reduction or

housing benefit but not the benefits, such as universal credit, which would

iii.    Enhancing the Local Welfare Scheme provision, allowing applications

from households in hardship who would not otherwise automatically

qualify for the support above.

iv.    Provide application-based grants to the voluntary, community and faith

sector organisations to provide direct support to residents.

RESOLVED that the contract as per the strategic procurement plan (appendix A)

using the Crown Commercial Framework RM6248. This would provide the

required vouchers and payments set out in 2.1 of the report and the scope for further

purchases, should additional grant funding be allocated.

RESOLVED that

i.       the progress made by Bracknell Forest Cambium Partnership for the

period December 2021 to December 2022 be noted.

ii.     the annual refresh of the JV Business Plan 2020-2023 for the

Bracknell Forest Cambium Partnership be supported as set out in Annex A and the financial budget and forecast as set out in Confidential Annex B and recommends these to Council for approval.

iii.    the Bracknell Forest Cambium Partnership enters into the Bond and Co-indemnities required to undertake the enabling works related to the

sewer move which is required to prepare the councils owned land at Market

Street for development, noting that there is no flow of liability to from this

arrangement to the Council.

iv.    For future development sites where a similar arrangement is required by a

statutory body, that authority be delegated to the Borough Solicitor to provide such approval on the Council’s behalf.

To approve the Section 75 Arrangements effective from April 2023.

RESOLVED that

i.       Approval is given to the Executive Director: People, on behalf of BFC, to agrees and enter into a S75 agreement from 1 April 2023 effective for a period of 3 years, with added service schedule information for 1 April 2023 – 31 March 2024

ii.     the recommended model of future S75 agreements is agreed as illustrated in

section 3.11 and 3.12 and appendix A and note proposed improvements in

development with Frimley ICB to the current S75 Agreement.

iii.    Authority be delegated to the Executive Director: People and the

Executive Member for Adult Services, Health and Housing to approve and sign off the core S75 Agreement and Schedules. Spend for these schedules will be determined by the Better Care Fund policy framework / budget and Adult Social Care budget.

iv.    The Better Care Fund Budget for 22/23 is noted, as £18,136,342 with the BFC contribution £10,132,342. In addition, the Adult Social Care Discharge Fund is reported through the Better Care Fund with a total value of £433,416.

RESOLVED that

i.       Executive agree to enter into an agreement with Surrey Heath Borough

Council (SHBC) for land at Shepherd Meadows to serve as further SANG

            capacity for up to 500 homes in the Borough of Surrey Heath and,

ii.     the council apply SANG contributions at rates in line with the Thames

Basin Heaths Special Protection Area Supplementary Planning Document (SPA SPD) and any other subsequent versions, to be index linked from the date of publication of the SPD.

RESOLVED that

i.       The Executive approve the School Places Plan and Capacity Strategy 2023-2028 and agree publication April 2023.

ii.     The Executive agree that this document can be further amended to incorporate feedback from Executive before publication.

RESOLVED that

i.       the performance of the council over the period from October-December

2022 highlighted in the Overview Report in Annex A be noted.

ii.     the process change for councillor review of the CPOR is approved, noting the retimetabling of the Overview and Scrutiny Commission for Q4 onwards.

That the Executive Member agrees he budget proposals approved by the Schools Forum at its meetings on 12 January and 9 March 2023, as set out in paragraph 3.1 of Appendix A and paragraph 3.1 of Appendix B of the Executive Director’s report.

To approve the commitment of S106 funding to works on the community hub to support its management and operation.

i.       That up to £100,000 is allocated to spend on adaptations to the community hub and for partial fixtures and fittings in advance of the Hub opening including its administration and project management costs.

ii.     That £50,000 is allocated for the ongoing maintenance and security of the facility and/or its land particularly in advance of its opening by an operator.

The Committee noted the Joint Venture Programme update. 

RESOLVED that

(i)             the Committee notes that the Bracknell Development Agreement 8^thVariation will lapse after the 31 March 2023.

(ii)            Officers be instructed to negotiate the lease renewal for Easthampstead

House to Projekt Limited for a 5-year term with mutual breaks.

(iii)           the Committee notes the report.

1.         Executive Member to approve the Strategic Procurement Plan for the provision of Youth Counselling, including both face-to-face and online provision in conjunction with identified need and demand.

2.         Executive Director to approve a 9 month extension of the existing contractual arrangements until the end of September 2023. The total contract value does not exceed legal thresholds so does not require approval from Legal or Procurement. Monitoring arrangements including KPIs will be agreed with operational colleagues and the provider for the extension period.  

3.         Executive Member to agree the proposed contractual term of 5 years with a review of the provision in year 3 via a single, open stage tender.

4.         Executive Member to delegate authority for the contract award decision to the Executive Director: People, subject to successful evaluation of bids. Executive Member to delegate authority for enacting permitted contract extensions to the Executive Director.

i.       Executive Member to approve the Strategic Procurement Plan for the provision of HVFSS.

ii.     Executive Director to approve a 16-month extension of existing contractual arrangements via waiver until 26/07/2024. The total contract value does not exceed legal thresholds so does not require approval from Legal or Procurement. Monitoring arrangements including KPIs will be agreed with operational colleagues and the provider for the extension period.  

iii.    Executive Member to agree the proposed contractual term of 5 years with a review of the provision in year 3 via an initial PIN notice, to go to an open, single stage tender if suitable providers come forward.

iv.    Executive Member to delegate authority for the contract award decision to the Executive Director: People, subject to successful evaluation of bids. Executive Member to delegate authority for enacting permitted contract extensions to the Executive Director: People.

That the Equality Monitoring reports for 2021-22 are approved for publication on the council’s website.