Agenda item

Application No 21/00347/FUL - Land At Whitmoor Bog, North Of The Railway Line, Swinley Road, Ascot

Application to change the description of the permitted use of part of the managed woodland Crown Estate, known as Whitmoor Bog, Swinley Road, Ascot and extending the period of use that already allows the continued permanent, seasonal occupation of the site by Lapland UK in order for them to create their Winter Wonderland experience including the erection of temporary structures and to seek minor amendments to some of the conditions already applied for under planning permission 15/01006/FUL.

Minutes:

Application to change the description of the permitted use of part of the managed woodland Crown Estate, known as Whitmoor Bog, Swinley Road, Ascot and extending the period of use that already allows the continued permanent, seasonal occupation of the site by Lapland UK in order for them to create their Winter Wonderland experience including the erection of temporary structures and to seek minor amendments to some of the conditions already applied for under planning permission 15/01006/FUL and amended by 19/00712/FUL.

 

The Committee noted:

 

·        The comments of Winkfield Parish Council as detailed in the agenda.

·        The 17 letters of representation received as summarised in the agenda.

 

RECOMMENDED that the Assistant Director: Planning APPROVE the application subject to the following conditions amended, added to, or deleted as the Assistant Director: Planning considers necessary:

 

01. The use hereby permitted shall be carried on only by LUK Events Ltd and when the land ceases to be occupied by LUK Events Ltd the use shall cease.

REASON: - The site is located outside of a defined settlement where it is the policy of the Local Planning Authority to restrict such use of the land and planning permission is only granted because the use is temporary in nature for three months of every year with all structures been cleared from the land in the intervening period of this seasonal event. 

[Relevant Policies: BFBLP EN8, Core Strategy DPD CS9]

 

02. The development hereby permitted is granted for a limited period and restricted as follows:

(a) Open to the public annually from 1 November to the 15 January (inclusive)

(b) Open for site setup/dismantling annually from no sooner than 23 September

and the opening event and from the closing of the event until no later than 8 February

(c) Construction/Dismantling Traffic shall not enter/exit the site Monday - Friday

between 08:00 hrs - 09:00 hrs, 17:00 hrs - 18:00 hrs

Outside of these dates, the development and all temporary structures/buildings brought onto the land in pursuance of this permission and use shall be removed from the site and land restored to its former Condition in accordance with the approved scheme.

REASON: To accord with the terms of the application and to enable the Local Planning Authority to regulate and control the development of the land.

 

03.  The development hereby approved shall take place only between the dates approved in Condition 02 above and the site shall only operate as specified within the following time frames.

 

(a) The site shall be open to the public no earlier than 30 minutes prior to the first tour operating time

(b) Tour Times: to commence no sooner than 08:00 hrs with the last tour starting no later than 19:00hrs

(c) The site shall be closed by no later than 23:00 hrs.

(d) No activity shall be permitted on the site between 23:00 hrs and 06:00 hrs other than for the purposes of security, restocking or routine basic maintenance but excluding construction work. 

 

REASON: To accord with the terms of the application and to enable the Local Planning Authority to regulate and control the development of the land.

[Relevant Plans and Policies: BFBLP Saved Policies EN20, M4, Core Strategy DPD Policy CS23]

 

04. The development hereby permitted shall be carried out only in accordance with

 

(a) proposed typical site plan ref LL08.2021.SP01

 

(b) the following previously approved plans and information under reference

15/01006/FUL:

 

Dwg No. DW02 - C - Site location plan - LPA restamp date 26.11.15

Dwg No. DW03 - C - Site section AA - LPA restamp date 26.11.15;

Dwg No. DW04 - B - Site sections BB & CC- LPA restamp date 26.11.15

Dwg No. DW05 - B - Site Section DD - LPA restamp date 26.11.15

Dwg No. DW06 - B - Site Section EE - LPA restamp date 26.11.15

Security Fencing Details - LPA received 22.01.16

Planning Statement & Appendices - LPA restamp date 26.11.15

(Appendix 6) Ecological Appraisal 2013 and Ecological Monitoring/Update

Report dated August 2015 - prepared by Applied Ecology

(Appendix 7) Lighting Report, prepared by Capita Symonds - May 2013 &

update statement email dated September 2015

(Appendix 8) Trackway Specification 19/00712/FUL

Cycle Facilities - LPA received 04.02.16

Contamination Prevention - LPA received 04.02.16

Noise Prevention - LPA received 04.02.16

 

REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

 

05. No sales of tickets shall take place on the site.

REASON: - To ensure the impact of this development does not adversely affect the local highway network.

[Relevant Plans and Policies: BFBLP M4, Core Strategy DPD CS23]

 

06. The security fencing and the screening shall be erected as approved before the site is opened to the public.

REASON: - In the interests of the visual amenities and character of the area and site security.

[Relevant Plans and Policies: BFBLP EN20, Core Strategy DPD CS7]

 

The following ecological conditions 7 to 9 are in draft and subject to change:

 

07. Prior to the first use (including any vegetation/tree clearance) of the development hereby approved the following shall be undertaken:

(i) the site shall be surveyed for the presence of reptiles

(ii) survey results will be compared with long term trends, and

(iii) the completed survey shall be submitted to and approved in writing by the Local Planning Authority.

REASON: In the interests of protecting a Species of Principal Importance.

[Relevant Plans and Policies: CSDPD CS1]

 

08. The development hereby permitted shall be carried out in accordance with the approved John Wenman Landscape and Ecological Management Plan July 2021 and the Thompson Ecology Reptile Mitigation Strategy September 2016 and thereafter retained in accordance with the approved details.

REASON: In the interests of nature conservation

[Relevant Plans and Policies: Core Strategy DPD CS1, CS7]

 

09. No lighting shall be provided at the site other than in accordance with the approved scheme. The development shall be carried out in accordance with the approved scheme.

REASON: In the interests of the amenity of neighbouring residential properties nature conservation.

[Relevant Policies: BFBLP EN20, EN25 and CSDPD CS1, CS7]

 

10. The approved scheme detailing what preventative and remedial measures that will be implemented to prevent any spillages contaminating the land or water courses of the site shall be implemented prior to the site opening to the public.

REASON: To ensure that any potential for contamination can be contained without impacting upon the natural habitat and species that it supports.

[Relevant Policies: BFBLP EN25]

 

11. The approved scheme detailing what preventative and remedial measures will be implemented to prevent noise nuisance from plant and equipment brought onto the site shall be implemented prior to the first use of such equipment.

REASON: To ensure that any potential for noise nuisance can be contained without impacting upon the amenities of residential properties bordering the site.

[Relevant Policies: BFBLP EN25]

 

12. The on-site refuse storage facilities as approved under reference 16/00205/COND shall be provided in accordance with the approved details prior to the site opening to the public and thereafter shall be retained for the duration of the event.

REASON: To ensure the provision of satisfactory waste collection facilities in the interests of amenity.

[Relevant Policies: BWLP WLP6 and WLP9]

 

13. The car parking and turning and circulation shall be provided in accordance with the approved drawing DW02.2-H and remain available whilst the event is operational.

REASON: To ensure that the development is provided with adequate car parking to prevent the likelihood of on-street car parking which would be a danger to other road users.

[Relevant Policies: BFBLP M9, Core Strategy DPD CS23]

 

14. The development hereby permitted shall not open to the public until the covered bike park as shown on drawing DW02.2-H is provided for employees. The scheme shall be implemented as approved and remain thereafter whilst the event is operational.

REASON: In the interests of accessibility of the development to cyclists.

[Relevant Policies: BFBLP M9, Core Strategy DPD CS23]

 

15. The site organisational scheme approved under reference 16/00205/COND detailing the site setup and removal phases shall be implemented each season that the event opens to accommodate the following:

(a) Parking of vehicles of site personnel, operatives and visitors

(b) Loading and unloading of plant and vehicles

(c) Storage of plant and materials used in both the setup and removal phases of the development

(d) Wheel cleaning facilities

(e) Temporary portacabins and welfare for site operatives and each facility shall be retained throughout the course of construction of the development, free from any impediment to its designated use. No

other areas on the site, other than those in the approved scheme shall be used for the purposes listed

(a) to (e).

(f) No construction work shall take place on the site between 22:00 hrs and 08:00 hrs

REASON: In the interests of visual amenity, road safety and nature conservation of the site.

[Relevant Policies: BFBLP M4, M9, Core Strategy DPD CS23]

 

16. The Car Park Management Scheme shall operate for the full duration of the opening of the event as approved under reference 16/00205/COND.

REASON: To ensure that the development is provided with adequate car parking to prevent the likelihood of on-street car parking which would be a danger to other road users and to encourage sustainable alternative transport options to reduce the reliance on private car travel and make good use of the public transport options.

[Relevant Policies: BFBLP M4, M9, Core Strategy DPD CS23]

 

17. The Car Park Management Plan approved under reference 16/00205/COND detailing the operation and layout of the on site parking and access arrangements including the use of marshalling within the site to control traffic shall be implemented as approved throughout the duration of the event.

REASON: To ensure that the development is provided with adequate car parking to prevent the likelihood of on-street car parking which would be a danger to other road users and to encourage sustainable alternative transport options to reduce the reliance on private car travel and make good use of the public transport options.

[Relevant Policies: BFBLP M4, M9, Core Strategy DPD CS23]

 

18. The site shall not be open to the public until the approved directional signage under reference 16/00189/COND has been fully implemented. The signs shall be maintained for the duration of the event and removed once the event has closed.

REASON: In the interests of highway safety.

[Relevant Policies: Core Strategy DPD CS23]

 

19. No overnight sleeping accommodation shall be permitted on the site.

REASON: - For the avoidance of doubt no overnight staff/security accommodation shall be allowed on

the site in the interest protecting the amenities of the neighbours and conservation interests of the area

after the site has closed after each day of its operation.

[Relevant Plans and Policies: BFBLP M4, Core Strategy DPD CS23]

 

Supporting documents:

 

Contact Information

Democratic services

Email: committee@bracknell-forest.gov.uk