Bracknell Forest Outbreak Engagement Board Terms of
Reference V5
Purpose of the board
To have oversight in relation to
outbreak response and provide direction and leadership for
community engagement and public facing communications.
Role of the board
1.
The role of the Board is to
·
Lead engagement with the public regarding Covid-19
risks and prevention.
·
Support the Local Outbreak Plan and the accompanying
communications plan.
·
Provide ongoing oversight of the Plan’s
implementation.
·
Proactively lead the communications and engagement
in the event of a local incident or outbreak.
·
Coordinate, where appropriate, with neighbouring
authorities in the event of cross/near border local
outbreaks.
·
Provide political ownership of the local
response.
2.
The Board will report through BFC Gold within the
emergency command structure. They will have a working relationship
through Gold with the East Berkshire Health Protection Board,
responsible for delivery of the Outbreak Control Plan and the local
Outbreak Management Cell.
Membership
3.
The core membership consists of:
Cllr
Paul Bettison OBE (Chair)
|
Leader of Bracknell Forest Council
|
Cllr
Marc Brunel-Walker (Vice-Chair)
|
Executive Member for Economic Development and
Regeneration. Communications
lead.
|
Cllr
Dr Gareth Barnard
|
Executive Member for Children and Young People
|
Cllr
Dale Birch
|
Deputy Leader, BFC. Executive Member
for Adult Services, Health and Housing
|
Charlotte Pavitt
|
Consultant in Public Health, Bracknell Forest Council
|
Andrew
Hunter
|
Director of Place, Planning and Regeneration/
BFC Gold recovery lead
|
Kellie
Williams
|
Head of Operations, People Directorate/outbreak management cell
lead
|
Abby
Thomas
|
Assistant Director - CXO/community support hub lead
|
Alayna
Razzell
|
Head of Communications and Marketing
|
Fiona
Slevin-Brown
|
Executive Managing Director, East Berkshire CCG
|
Philip
Bell
|
General Manager, Involve
|
Acting
Inspector
Sophie Gardner
|
Acting Inspector for Bracknell Neighbourhood
|
4.
In the event of a localised ward incident,
attendance at the Board can be extended to include:
·
The relevant ward councillors who will have an
important role in engagement and communication with their local
communities.
·
Any identified local experts or community based
persons with local knowledge.
·
The relevant head of service depending on the nature
of the outbreak, specifically:
o
Care homes – Assistant Director,
Commissioning
o
Schools – Assistant Director, Education and
Learning.
·
Other Members can be co-opted as determined by the
board.
·
The Chief Executive of Bracknell Forest Council and
Berkshire’s Director of Public Health will have a standing
invitation to attend the Board.
5.
The remaining Executive Members and Chief Executive
of Bracknell Forest Council, MPs for the area and Berkshire’s
Director of Public Health will have a standing invitation to attend
the Board.
Quorum
6.
Minimum of one Member and three officers.
Ways of
Working
7.
All meetings will take place virtually via
Teams.
Normal
operation of the board
8.
The board will meet every three weeks in
public.
9.
A sample agenda is included at Appendix
1.
10.
Papers will be published 2 days in advance of any
public meeting on Bracknell Forest Council’s
website. Questions can be submitted
from the public 2 days in advance of the meeting and an answer will
be provided, in writing if appropriate.
In
the event of an outbreak:
11.
The chair, BFC
officers, the Clinical Commissioning Group (CCG) representative,
and the Executive Member for Children and Young People or Executive
Member for Adult Services, Health and
Housing(depending on the outbreak setting)
will meet as a strategic response group daily, 7 days a week if
required, to ensure full and effective liaison with the local Gold
command. The full board will meet more
regularly in public as required.
12.
The agenda will be published 1 day in advance of any
public meeting on Bracknell Forest Council’s website, with
papers published when available.
Questions can be submitted from the public up to 1 hour in advance
of the meeting and an answer will be provided, in writing if
appropriate.
APPENDIX
1
Sample
Agenda for Outbreak Engagement Board
1.
Apologies for Absence
2.
Declarations of Interest
3.
Urgent Items of Business
4.
Public Participation
5.
National and Local Covid-19 Status
6.
Communications and
Engagement Update at a National and Local Level
7.
Review of Action Log
Date
of Next Meeting