Agenda and draft minutes

Executive
Tuesday, 22 October 2019 5.00 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Hannah Stevenson  01344 352308

Items
No. Item

19.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

Councillors Turrell, Brunel-Walker and Heydon declared an Affected Interest in item 7 on the agenda as they were Bracknell Town Councillors.

 

Councillor Mrs Hayes MBE declared an Affected Interest in item 7 on the agenda as she was a Winkfield Parish Councillor.

 

Councillor Barnard declared an Affected Interest in item 7 on the agenda as he was a Warfield Parish Councillor.

 

Councillor Brunel-Walker declared an Disclosable Pecuniary Interest in item 9 on the agenda, and would leave the room for the duration of the item.

 

20.

Minutes pdf icon PDF 239 KB

To consider and approve the minutes of the meeting of the Executive held on 24 September 2019.

 

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 24 September 2019 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

Executive Decisions and Decision Records pdf icon PDF 111 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

21.

Council Plan 2019-23 pdf icon PDF 118 KB

To approve the new Council Plan.

Additional documents:

Minutes:

The Executive RECOMMENDS to Council that they approve the Council Plan 2019-2023.

22.

2019 Review Polling Districts and Polling Places pdf icon PDF 275 KB

To report on the statutory review of all polling places and polling districts within Bracknell Forest.

Minutes:

RESOLVED that

 

I.      existing polling arrangements remain the same in all wards except for Bracknell Town Centre: The Court House.

 

II.    Bracknell Town Centre: The Court House polling station is moved to the

Bracknell Central Library.

23.

Transfer of land - non-strategic open spaces to Parish and Town Councils pdf icon PDF 314 KB

To approve the grant of new long-term leases to transfer selected open spaces to Parish and Town Council management and maintenance.

To approve the re-grant of existing leases to create consistency of lease terms and durations for Parish and Town Councils.

Minutes:

RESOLVED that

 

I.      the Assistant Director: Property be authorised to grant the leases of the open spaces in Table 1 in the Director: Delivery’s report, to the relevant Parish / Town Council. (Subject to individual agreements).

 

II.    the Assistant Director: Property be authorised to accept surrenders and re-grant the existing leases of Table 2 in the Director: Delivery’s report, to the relevant Parish / Town Council.

 

III.   the Assistant Director: Property be authorised to grant leases of the two public conveniences in table 3 in the Director: Delivery’s report, to the relevant Parish / Town Council.

24.

Adoption of a Local List of Buildings and Structures of Local Architectural or Historic Interest pdf icon PDF 169 KB

To approve the Local List of Buildings and Structures of Local Architectural or Historic Interest in response to nominations received.

Additional documents:

Minutes:

RESOLVED that the list of buildings (50 in totaI) as set out in Appendix B of the Director of Place, Planning and Regeneration, for inclusion on the Local List of Buildings and Structures of Local Architectural or Historic Interest.

25.

School meals catering re-tender pdf icon PDF 201 KB

To approve the Procurement Plan for the re-tender of the school meals catering contract.

Additional documents:

Minutes:

RESOLVED that the Procurement Plan is approved.

26.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item X which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person.

 

NB:      No representations have been received in response to the notice under regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive

Arrangements) (Access to Information) Regulations 2000, members of the public and

press be excluded from the meeting for the consideration of item 10 and 11 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3) Information relating to the financial or business affairs of any particular person

(including the authority).

27.

Procurement Plan for the Re-tender of Liability Insurance Provider and Claims Handling Service

To agree the procurement plan for the re-tender of liability insurance provider and claims handling service.

Additional documents:

Minutes:

RESOLVED that

 

I.      the Procurement Plan for the tender of the liability insurance policies utilising the YPO Insurance Placement Framework is approved.

 

II.    the delegation of the award of the contract(s) to Director of Finance subject to the new contracts being within budget is approved.

28.

Home to School Transport New Contracts procurement

To approve the Procurement Plan for Home to School Transport and Occasional Transport Services.

Additional documents:

Minutes:

RESOLVED that

 

I.      the Procurement Plan is approved.

 

II.    the use of a Dynamic Purchasing System (DPS) to tender for individual

routes is approved.