Agenda and draft minutes

To approve as a correct record the minutes of the meeting of the Committee held on 15 August 2024.

The minutes of the meeting held on 15 August 2024 were approved as a correct record.

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

There were no declarations of interest.

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

There were no urgent items of business.

Outline application for up to 150 dwellings (Use Class C3), a neighbourhood centre (Use Class E at ground floor), landscaping, surface water drainage, and associated infrastructure and engineering works, with all matters reserved except for means of access with Newell Green.

Agenda Item 28 was deferred prior to the Committee and would instead be heard at a future meeting.

Section 73 application to vary condition 1 (Approved Drawings), condition 3 (Materials), condition 8 (Drainage), condition 10 (Access), condition 14 (Parking), condition 20 (Lighting) and condition 24 (Hard Landscaping) of planning permission 20/00186/FUL for erection of 7no five-bedroom dwellings with associated access and parking arrangements following demolition of existing structures. (For clarification the second planning permission 20/00186/FUL only sought to revise the site boundary and successors in title of the land remain bound by the obligations in the Section 106 Legal Agreement dated 7th December 2017 of Planning Permission 17/00388/FUL). [For clarification this Section 73 application 23/00204/FUL seeks to revise the site access arrangements, visitor parking, lighting and drainage infrastructure only of the second planning permission 20/00186/FUL].

Section 73 application to vary condition 1 (Approved Drawings), condition 3 (Materials), condition 8 (Drainage), condition 10 (Access), condition 14 (Parking), condition 20 (Lighting) and condition 24 (Hard Landscaping) of planning permission 20/00186/FUL for erection of 7no five-bedroom dwellings with associated access and parking arrangements following demolition of existing structures. (For clarification the second planning permission 20/00186/FUL only sought to revise the site boundary and successors in title of the land remain bound by the obligations in the Section 106 Legal Agreement dated 7th December 2017 of Planning Permission 17/00388/FUL). [For clarification this Section 73 application 23/00204/FUL seeks to revise the site access arrangements, visitor parking, lighting and drainage infrastructure only of the second planning permission 20/00186/FUL].

The Committee noted:

• The representations of the two public speakers who spoke at the meeting.
• The objections of Winkfield Parish Council as outlined in the report.
• The 12 objections that had been received as outlined in the report.
• The supplementary report tabled at the meeting.
• That a site visit had taken place on 7 September with Councillors Collings, Hayes, Thompson and Virgo in attendance.

RESOLVED that the application is recommended for conditional approval subject to the satisfactory completion of a deed of variation to the original s106 agreement. This will vary the original agreement by incorporating.

(1) reptile mitigation measures (e.g. requiring the incorporation of a Reptile Management Company to secure the ongoing management and maintenance of the Reptile Mitigation Area),

(2) secure obligations regarding landscaping

(3) to secure the implementation, management and maintenance of the access with associated lighting and drainage,

(4) to update the highways obligations to reflect the current status of the development and

(5) to secure the outstanding SPA financial contribution upon completion of a deed of variation to the original s106 agreement.

01.     The development hereby permitted shall be carried out only in accordance with the following approved plans/documents received by the LPA:

Approved Amendments under Section 73 23/00204/FUL:

A101 Rev C – Location Plan - received 12.02.24

Access Road details (including lighting/drainage) received 31.07.24:

Access Technical Note (DS/OT/ITS200001-003B-TN)

Highways Design Details (L019-EX-95-100 Rev PO8 and L019-EX-95-110 Rev PO1)

Lighting Layout – (3494-DFL-HLG-XX-DR-EO-13001 Rev P03)

Electrical Schematic (3494-DFL-HEL-XX-SC-EO-14001 Rev P02)

Lighting Strategy (Rev P02 dated 31 July 2024

Outdoor Lighting Report (3494-DFL-ELG-XX-CA-EO-13001-S3-P01) dated 31 July 2024

Outdoor Lighting Report (3494-DFL-ELG-XX-LD-EO-13002-S3-P02) dated 25 July 2024

Horizontal Illuminance (3494-DFL-ELG-XX-LD-EO-13001 Rev P02)

Drainage Details:

Drainage Strategy Summary Report (March 2023 issue 2) - received 12.02.24

Drainage Strategy Note (Issue 4) - received 31.07.24

Materials:

Materials Schedule dated 26 04 24

Approved drawings/documents under 20/00186/FUL:

          Plots 1 - 7 - LPA received 06.03.20:

          TP-1142-LP01 Rev E Location Plan

          TP-1142-P0101 Rev I Plot 1 Proposed Floor Plans

          TP-1142-P0102 Rev I Plot 1 Proposed Elevations

          TP-1142-P0201 Rev I Plot 2 Proposed Floor Plans

          TP-1142-P0202 Rev I Plot 2 Proposed Elevations

          TP-1142-P0301 Rev I Plot 3 Proposed Floor Plans

          TP-1142-P0302 Rev I Plot 3 Proposed Elevations

          TP-1142-P0401 Rev I Plot 4 Proposed Floor Plans

          TP-1142-P0402 Rev I Plot 4 Proposed Elevations

          TP-1142-P0403 Rev A Plot  ...  view the full minutes text for item 29.

Full planning permission for new health centre with associated external works, cycle parking, landscaping and associated works.

Full planning permission for new health centre with associated external works, cycle parking, landscaping and associated works.

The Committee Noted:

• The 5 letters of objection received as outlined in the report.
• The objections of the highway officer as outlined in the report.
• That Bracknell Town Council had raised no objections as outlined in the report.
• The supplementary report tabled at the meeting.

·       That a site visit had taken place on 7 September with Councillors Collings, Thompson and Virgo in attendance.

RESOLVED That the application be APPROVED subject to the following conditions:-

01.       The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

         REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.    The development hereby permitted shall be carried out only in accordance with the following approved plans received by the Local Planning Authority:

BFCH - MPA - XX – XX-D-A-05301 Rev P2

BFCH - MPA - XX – XX-D-A-05301 Rev P2

BFCH - MPA - XX – XX-D-A-05201 Rev P3

BFCH - MPA - XX – XX-D-A-05200 Rev P3

BFCH - MPA - XX – XX-D-A-05031 Rev P1

BFCH - MPA - XX – XX-D-A-05030 Rev P0

BFCH - MPA - XX - XX - D - A - 05011 Rev P0

BFCH - MPA - XX - XX - D - A - 05010 -Rev P1

BFCH - MPA - XX - XX - D - A - 05000 -Rev P0

BFCH - MPA - XX - 03 - D - A – 05103 Rev P0

BFCH - MPA - XX - 02 - D - A - 05102 -Rev P5

BFCH - MPA - XX - 01 - D - A - 05101Rev P1

BFCH - MPA - XX - 00 - D - A - 05100 -Rev P1

BFCH - MPA - XX - 00 - D - A – 05012 Rev P2

ARBTECH TPP 02 - REV 02 

ARBTECH AIA 02 - REV 02

REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.    The following, shall be submitted to and approved in writing by the Local Planning Authority before any works above slab level take place:

a)     Sample of all facing materials, including brickwork and architectural cladding materials which demonstrates their type, colour and texture.

The development shall not be carried out otherwise than in accordance with the approved details.

REASON: In order to safeguard the setting of the listed buildings in accordance with the requirements of policy

[Relevant Policies: BFLP LP 29 and LP 50]       

04.    No development above slab level shall take place until details showing the finished floor levels of the building hereby approved in relation to a fixed datum point have been submitted to and approved in writing by the Local Planning Authority and the development shall be carried out in accordance with the approved details.

REASON: In the interests of the character of the area.

[Relevant Policies:  ...  view the full minutes text for item 30.

Proposed two storey side and part single storey/part two storey rear extension and front porch, following demolition of existing garage.

Proposed two storey side and part single storey/part two storey rear extension and front porch, following demolition of existing garage.

The Committee noted:

·       The objections of Bracknell Town councillors as outlined in the report.

·       The objections that had been received from two households as outlined in the report.

·       That a site visit had taken place on 7 September with Councillors Collings, Thompson, Virgo and Welch in attendance.

RESOLVED That the application be APPROVED subject to the following conditions:

01.  The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

REASON:  To comply with Section 91 of the Town and Country Planning Act 1990.

02.  The development hereby permitted shall be carried out only in accordance with the following approved plans and other submitted details:

Proposed plans and elevations - 14 Woolhampton Way RevC – received by the LPA 23.3.2024.

Arboricultural Impact Assessment - SJA air + apps 24068-01a Woolhampton Way (14) – received by the LPA 12.6.2024.

Tree Protection Plan - SJA TPP 24069-011 Woolhampton Way (14) – received by the LPA 23.5.2023.

Underground Drainage Plan - 14 Woolhampton Way-Drainage Plan – received by the LPA 15.7.2024.

Thames water drain map for 14 Woolhampton Way – received by the LPA 15.7.2024.

Garage Make Good and Repair Plan - Garage RevD – received by the LPA 9.9.2024.

Garage - confirmation of rainwater goods - email received from agent 12.9.2024.

REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

03.  The materials to be used in the construction of the external surfaces of the extension hereby permitted shall be similar in appearance to those on the existing dwelling.

REASON: In the interests of the visual amenities of the area.

[Relevant Policies: BFLP Policies LP 28 and LP 50]

04.  The development shall not be occupied until the associated vehicle parking for three cars has been surfaced and provided in accordance with the approved drawing. The spaces shall thereafter be kept available for parking at all times.

REASON: To ensure that the development is provided with adequate car parking to prevent the likelihood of on-street car parking which would be a danger to other road users.

[Relevant Policies: BFLP policies LP 25 and LP 62]

05.  The tree/vegetation protection measures as detailed in the Tree Protection Plan Drg Ref Tree Protection Plan Drg SJA TPP 24068-041 June 2024 and the Arboricultural Report Ref Tree Report SJA air24068-01 June 2024, shall be fully implemented, prior to the commencement of any development works, including any initial clearance, and shall be maintained fully intact and (in the case of the fencing) upright, in its approved locations at all times, until the completion of all development related works on the site.

No activity of any description must occur at any time within these areas including but not restricted to the following: -

a)  No mixing of cement or any other materials.

b)  Storage or disposal of any  ...  view the full minutes text for item 31.

Front part of the ground floor reverted to Class E (Commercial, Business, Service, Office) Use, retention of rear ground floor flat as approved in principle per permission 19/00403/FUL. Installation of new shopfront, external alterations and provision of rear parking, bin store and cycle storage.

Front part of the ground floor reverted to Class E (Commercial, Business, Service, Office) Use, retention of rear ground floor flat as approved in principle per permission 19/00403/FUL. Installation of new shopfront, external alterations and provision of rear parking, bin store and cycle storage.

The Committee noted:

·       Crowthorne Parish Council’s support for the application as outlined in the report.

·       The 2 letters of support received as outlined in the report.

·       An additional letter of support received as outlined in the supplementary report.

·       The supplementary report tabled at the meeting.

·       The objections from the highways officer as outlined in the report.

·       That a site visit had taken place on 7 September with Councillors Collings, Thompson and Virgo in attendance.

RESOLVED That the application be REFUSED for the following reasons:

1. The development would not provide adequate on-site parking and turning for all the existing/proposed uses at the site, including delivery and emergency vehicles and it has not been demonstrated that there is adequate space for vehicles to manoeuvre within the site to enable them to exit in a forward gear. There would be an intensification of use of the substandard access onto Dukes Ride which has insufficient width for vehicles to pass and insufficient visibility. The proposal would therefore lead to an increased risk of conflict between road users, increase overspill parking within the surrounding area, and would not provide safe and suitable access to the site for all users. As such, the proposal would result in an adverse impact on highway safety, contrary to Policies LP 25 and LP 62 of the Bracknell Forest Local Plan, the Council's Parking Standards Supplementary Planning Document and the National Planning Policy Framework.

2. In the absence of a planning obligation to secure suitable avoidance and mitigation measures and access management monitoring arrangements, in terms that are satisfactory to the Local Planning Authority, the proposal would be contrary to Regulation 63(5) of the Conservation of Habitats and Species Regulations 2017 (as amended), Policy NRM6 of the South East Plan, Policy LP 32 of the Bracknell Forest Local Plan and the Thames Basin Heaths Special Protection Area Supplementary Planning Document (2018).