Agenda and minutes

Venue: Wokingham Borough Council

Contact: Hannah Harding  01344 352308

Link: This meeting will be held online

Media

Items
No. Item

56.

Declarations of Interest

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

57.

Minutes of the Meeting of the Joint Waste Disposal Board pdf icon PDF 147 KB

To approve as a correct record the minutes of the Joint Waste Disposal Board held on 2 December 2021

Minutes:

The minutes of the meeting of the Joint Waste Disposal Board held on the 2

December 2022, be approved as a correct record.

58.

Urgent Items of Business

To notify the Board of any items authorised by the Chairman on the grounds of urgency.

Minutes:

There were no urgent items of business.

59.

JWDB Progress Report March 2022 pdf icon PDF 381 KB

To brief the re3 Joint Waste Disposal Board on progress in the delivery

of the re3 Joint Waste PFI Contract.

Minutes:

The Board received a report on progress in the delivery of the re3 Joint Waste PFI

Contract.

 

The report covered:

 

·       re3 and Council Performance Statistics

·       HWRC Trade Waste Service

·       Data protection

·       User Satisfaction

·       Communications

·       Reuse of Bicycles

 

Sarah Innes reported the performance statistics for all three Council the provisional

recycling rates for April 2021 – February 2022 were:

 

BFC 56.4%

RBC 51.4%

WBC 54.2%

 

This was a decrease for all 3 councils on 0.3-0.4% compared to the figures within the report, quarter 4 was always the lowest performing quarter, however did not change the conclusions within the report which expected all Councils to be above 50% by the end of the year.

 

The limit of 100 registered businesses had been reached for trade waste, there were a handful of traders who visited on a regular basis, the majority of traders were inactive or infrequent users and therefore a user survey had been undertaken, there had been 15 respondents so far. Of those, 2 users said they had not visited in 2021, 4 users said that they had visited in 2021 quarterly. There had been comments from traders regarding the booking system which would be looked at. So far it had been concluded that Trade Users use the system infrequently therefore a trial was proposed that would allow traders to visit on a one off basis, all the documentation checks would still need to take place.

 

There were 30 users who had registered but had not used the scheme in the past year, who would be written too as there was currently a waiting list.

 

In 2018 a Data Protection policy had been written setting out guidelines for officers sharing personal data within the re3 partnership. This was an easy-to-read document which set out the principles to follow. This document had been reviewed and recirculated with staff.

 

A couple of years ago, there was a start up campaign in Wokingham called My Journey who had a single figure number of bikes to help people get around who needed it. Some bikes had also been sold via the pop-up shop and through Sue Ryder. There Officers would review the reuse of bikes and the terms under which they can be made available for other reuse interests as it was important to ensure that appropriate care is exercised in the case of bike reuse and handled appropriately. My journey still was in operation in Wokingham and fell under Councillor Batth portfolio. Members in Bracknell Forest were looking at a Bicycle reuse scheme and would bring any proposals to the Board for consideration.  

 

As a result of the Boards comments and questions, the following points were made:

 

·       There was an issue in Reading with HMO landlords who needed to dispose of waste once tenants had moved out. They were unable to use Smallmead as they were not residents, the new scheme for Trade Waste would be open to them as long as their usage fit in with the site rules. Generic  ...  view the full minutes text for item 59.

60.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Section 100A of the Local Government Act 1972, as amended, and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of items 7 & 8 which involves the likely disclosure of exempt information under the following category of Schedule 12A of that Act:

 

(3) Information relating to the financial or business affairs of any particular person.

 

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 7 & 8 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3) Information relating to the financial or business affairs of any particular

person.

61.

Contract Review Report

To provide the re3 Joint Waste Disposal Board a strategic review of re3 shared waste PFI Contract.

Additional documents:

Minutes:

The Board received the Contract Review Report which provided a strategic review of re3 shared waste PFI Contract for the re3 Joint Waste Disposal Board.

 

RESOLVED that

 

       i.         Members note the contents of the re3 Contract Review.

 

     ii.         That Members indicate their preference for how officers should approach

preparing for decisions on future changes.

62.

Financial Report

To brief the re3 Joint Waste Disposal Board on the Partnership’s

current financial position.

Minutes:

The Board received the Finance Report which briefed the re3 Joint Waste Disposal

Board on the Partnership’s current financial position and confirmed the second draft

budget.

 

RESOLVED that

 

       i.         Members note the Partnership’s financial position for the year to date.

 

     ii.         Members note the contents of this report.

63.

Date of the Next Board Meeting

9 June 2022

Minutes:

The next meeting would be held at 9.30am on 8 June 2022.

 

Contact Information

Democratic services

Email: committee@bracknell-forest.gov.uk