Agenda and minutes

Licensing and Safety Committee - Thursday, 6 June 2019 7.30 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Lizzie Rich  01344 352253

No. Item


Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.


The Chairman advised the Committee of an Urgent Decision which had been taken by the Chief Executive to rectify an administrative error made in the Committee’s appointment, whereby 18 Committee members had been appointed at Annual Council rather than the 15 maximum permitted under the Licensing Act 2003.


Three members had stood down from the Committee, and the Chief Executive had reappointed remaining members as the Licensing and Safety Committee.  


Election of Chairman


Further to the re-appointment of the Committee, it was


RESOLVED that Councillor Porter be elected Chairman of the Licensing and Safety Committee for the municipal year.


Appointment of Vice-Chairman


Further to the re-appointment of the Committee, it was


RESOLVED that Councillor Brossard be appointed Vice-Chairman of the Licensing and Safety Committee for the municipal year.


Declarations of Interest

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.


Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.


Any Member with an affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.


There were no declarations of interest.



Minutes pdf icon PDF 144 KB

To approve as a correct record the minutes of the meeting held on 7 February 2019.

Additional documents:


The minutes of the meetings held on 7 February 2019 and 22 May 2019 (Annual Meeting) were approved as a correct record.


Notice of Public Speaking

To note those agenda items which have received an application for public speaking


There had been no applications for public speaking.


Guidance on determining the suitability of applicants and licensees in the Hackney and Private Hire Trades pdf icon PDF 295 KB

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Suzanne McLaughlin, Public Protection Partnership representative presented the report on the Institute of Licensing’s Guidance on Determining the Suitability of Applicants and Licensees in the Hackney and Private Hire Trades. Members were asked to adopt the Institute of Licensing guidance, and incorporate the time periods in relation to convictions and cautions into the existing Bracknell Forest policy.


Members discussed the report, and the following points were noted:

·        Members were reminded that they could adopt the Guidance in part.

·        All drivers underwent a local Enhanced DBS check, which would include a background check by local police.

·        Where the Institute of Licensing column had been left blank, the conviction had not been covered in their policy.

·        It was clarified that a Fixed Penalty Notice (FPN) may be issued by a Police Officer in respect of certain road traffic offences (criminal offences), such as for certain speeding offences, as an alternative to Court sanctions otherwise being imposed following conviction. Depending on the offence, Penalty Points may also be endorsed on a driver’s licence either in addition to a Fixed Penalty Notice being issued for a road traffic offence or as part of a Sentence for such offence following conviction in Court.  

·        A conviction follows a finding of guilt in a Court of law, whereas a road traffic offence (criminal offence) dealt with by way of Police Caution, a Fixed Penalty Notice, or participation on a driver speed awareness course, outside of the Court process, does not.

·        It was noted that the Institute of Licensing guidance, however, (at Chapter 4.12) defines “conviction” as including matters that amount to criminal behaviour but which have not resulted in a conviction, including acquittals at Court, cases resulting in decisions not to prosecute and cases of complaint where there was no police involvement.   

·        It was clarified that a Fixed Penalty Charge Notice (PCN) may be issued by authorised persons in respect of other driving contraventions (such as parking contraventions) which are Civil matters rather than criminal offences.

·        Members raised concerns around a number of areas of disparity between the Institute’s timescales around convictions compared to Bracknell Forest’s existing policy.

·        Members asked whether other authorities had adopted the Institute’s Guidance, and officers agreed to look into this.

·        It was noted that the consultation had received 3 responses, compared to the 331 email notifications sent out. Other authorities within the Public Protection Partnership had seem similarly poor response rates.

·        Members were reminded that drives are banned for a period of time in order to protect the public as well as the Council’s reputation, and was not only a punishment of the driver.

·        It was suggested that if the Institute wished to create unanimity across Local Authorities, it would be difficult if Bracknell Forest were to adopt some and not all of the guidelines. Members were reminded that not all of the Public Protection Partnership authorities follow the same set of standards.

·        Members queried the difference between the possession of and conviction for drug use. It was clarified that the Bracknell  ...  view the full minutes text for item 10.


Disability awareness training pdf icon PDF 218 KB

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Suzanne McLaughlin presented the Disability Awareness Training report. The report outlined feedback received since the Committee agreed to consult the trade on training proposals.


It was recommended that new drivers be required to undertake training prior to a licence being granted, and existing operators be required to attend within 12 months of the training being implemented, and then every 3 years thereafter.


Responses received were expected to be the same as those who had responded to the Institute of Licensing guidance consultation, as three responses had been received for both consultations.


In response to questions, members noted the following points:

·        Members stressed the importance of drivers being awareness of all disabilities, including those which were unseen.

·        Training would be delivered in a three-hour classroom session.

·        Members drew connections to the Child Sexual Exploitation / Safeguarding training and proposed that drivers might be checked on their understanding in this area following a similar training initiative.

·        Members were concerned at the lack of engagement and response from drives on this issue and asked whether there were other ways of communicating key areas of consultation to drivers. Members were reminded that all consultation is published on the Council’s website. It was agreed that communication was key to engagement, however members recognised that ignorance of the law was no excuse for poor conduct. 

·        The training would cost £50 under the proposed provider and would be at a cost of the drivers.

·        There was not currently a trade association for drivers in Bracknell, although some consultees were operators who could represent multiple drivers.


The Committee discussed the matter, and it was




1                  the responses to the consultation that has been carried out be reviewed and considered;


2          disability awareness training be carried out by all new driver and operator licence applicants before a licence is granted and thereafter on a three yearly basis, and that all existing driver and operator licence holders attend the same training within the 12 months following the first training session, and thereafter on a three yearly basis.


CCTV conditions pdf icon PDF 110 KB

Additional documents:


Matt Howlett presented the CCTV Conditions report. It was proposed to add a paragraph to existing policy around CCTV in licensed vehicles to enable the Council to stipulate that the driver may need to have a CCTV camera installed on home to school transport routes. The Council would supply cameras which could be easily installed and removed by the driver depending on the route, and all footage and information would be owned by the Council. The proposal aimed to safeguard both young people and drivers.


In response to questions, the following points were noted:

·        Members recognised that the proposal was contrary to existing guidance which required CCTV to be wired into the vehicle’s ignition. Members agreed that if such cameras were made mandatory on home to school routes, they would need to be easy to install and use.

·        It was clarified that the clause to be added gave the Council the power to make cameras mandatory on home to school routes, and that they were not yet a requirement.

·        It was noted that this recommendation arose relating to challenging behaviour of some children on home to school transport, relating to their behavioural diagnosis.

·        Members agreed that the additional clause protected both children and drivers.


Having discussed the matter, the Committee RESOLVED that


1          The proposed amendment to CCTV conditions be agreed, as outlined in the report.


Annual report pdf icon PDF 130 KB

Additional documents:


Suzanne McLaughlin presented the Public Protection Partnership’s Annual Report, which detailed licensing activity across the last financial year. The report also included comparable data across the three Partnership authorities.


Officers noted that the report included specific information around the scope of work regarding complaints and requests, and more detail around the types of inspection being carried out.


Members discussed the report, and the following points were noted:



·        It was understood that the number of drivers who had failed to notify the authority of conviction, caution or fixed penalty notice had dropped as a result of the Committee increasing the number of points attributed to this offence.

·        It was clarified that only Thames Valley Police had the power to stop a taxi for a check, and so all checks for serious convictions were conducted in partnership with the Police.

·        It was noted that Transport for London had adopted a policy to authorise their officers to stop taxis without the Metropolitan Police, however officers understood that this was conducted under different powers were held locally.

·        Members requested to attend taxi checks with Licensing Officers, when the next opportunity arose. Matt Howlett suggested that Members might attend checks on the Home to School vehicles.

·        It was noted that the Public Protection Partnership did not receive very much feedback, either compliments or complaints


The Committee thanked officers for their report.