Agenda and minutes

Licensing and Safety Committee - Thursday, 7 February 2019 7.30 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Lizzie Rich  01344 352253

No. Item


Declarations of Interest

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.


Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.


Any Member with an affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.


There were no declarations of interest.



Minutes pdf icon PDF 151 KB

To approve as a correct record the minutes of the meeting held on


The minutes of the meeting held on 18 October 2018 were approved as a correct record and signed by the Chairman.


Arising from Item 13 of the previous minutes, it was noted that the Chairman had received responses to his letters to the Local Government Association and Dr Philip Lee, MP for Bracknell. Other responses were awaited.


Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.


There were no urgent items of business.


Notice of Public Speaking

To note those agenda items which have received an application for public speaking


There had been  no requests for public speaking.


Guidance on determining the suitability of applicants and licensees in the Hackney and Private Hire trades pdf icon PDF 280 KB

To update the Council’s existing Hackney Carriage and Private Hire Licensing Criminal Convictions Policy to reflect the recently published ‘Guidance on determining the suitability of applicants and licensees in the hackney and private hire trades’, produced and published by the Institute of Licencing (‘IoL’).

Additional documents:


Charlie Fletcher presented the Guidance on determining the suitability of applicants and licensees in the Hackey and Private Hire trades report with Institute of Licensing guidance documents.


The guidance ensured that applicants for driver and operator licences would be considered ‘fit and proper’ persons to drive, particularly relating to criminal convictions. There had not been a national standard to adhere to in the past, and so this guidance would serve as uniformity with other areas of the country. The guidance included criteria of a ‘fit and proper’ person, and proposed timescales after convictions that a person may be considered ‘fit and proper’ to drive.


It was proposed that the Institute of Licensing’s guidance be adopted by Bracknell Forest, and the timescales following convictions be included in the existing Bracknell Forest convictions policy.


In response to questions, the following points were noted:

·        It was stressed that Licensing Panels should primarily be considering safety when removing a licence, and should not be lenient on the fact that the individual’s livelihood may suffer as a result.

·        The outcome of the consultation would be brought before the Licensing and Safety Committee at its next meeting. The consultation would be open to all for comments, but particularly directed towards existing licence holders.

·        If the guidance was issued as Bracknell Forest policy, existing licence holders could be considered no longer fit and proper under the new guidance. Licences could be revoked if there was sufficient justification to do so.

·        The Committee recognised that the guidance was not intended to fetter the discretion of Licensing Panels, and that each case would be dealt with on its own merits. Any proposals to revoke a licence would be brought before a Licensing Panel, unless there was an immediate public safety issue.

·        It was stressed that the right of appeal for Hackney carriage and private hire drivers was to the Magistrate’s Court, and an application fee was payable.

·        The Committee welcomed the national standard for the suitability of applicants and licensees.


Following discussion, it was RESOLVED that:


1          the Guidance published by the IoL be noted.


2          a consultation be carried out with the trade on the proposals that:

i.          the new Guidance is adopted by the Council

ii.         the time periods in relation to convictions and cautions included

within the Guidance are incorporated into the Council’s existing

Criminal Convictions Policy, to replace those time periods previously            agreed


3          the results of that consultation be brought back to this Committee for

further consideration.




Animal Licensing Update pdf icon PDF 132 KB

To update the Committee on the changes that have taken place in the field of animal licensing following the commencement of the Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018 and what impact these changes have had on the authority.


Charlie Fletcher presented the Animal Licensing Update.


The Committee noted that the Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018 had come into effect on 1 October 2018. This superseded any previously held local provisions and standards.


The new regulations specified higher standards, resulting in more detailed inspections and more time spent at the premises. This had resulted in increased costs, which would be reflected in the Application and Licence Fees.


It was noted that this legislation did not incorporate Lucy’s Law which dealt with the sale of cats and dogs from pet shops, and that this would be implemented separately.


In response to questions, the following points were noted:

·        It was commented that the number of litters permitted for dog breeders without a licence had been reduced from 5 to 3, which would be across multiple dogs at a breeder.

·        There were currently no licensed breeders in Bracknell Forest, although there were some pending applications.

·        Bracknell Forest had contracted the inspections element of breeding licences to the City of London who used qualified inspectors and vets where necessary. The costs of this service would increase in the next financial year to reflect the new legislation.


Following discussion, it was RESOLVED that the Committee notes the content of the report.



Disability Awareness Training pdf icon PDF 114 KB

To introduce compulsory disability awareness training for all licensed hackney carriage and private hire vehicle drivers.


Charlie Fletcher presented the Disability Awareness Training report.


The report requested the Committee’s agreement to establish mandatory training to cover the legal duties of Hackney and Private Hire drivers under the Equalities Act, to give advice on disabilities and to outline the important role of the licenced trade in enabling disabled people to travel. Recent reports arising from the Government’s Task and Finish Group on Taxis and Private Hire Vehicles had indicated that such training should be a requirement on licensed drivers.


In response to questions, the following comments were noted:

·         The existing training provider for another area within the Public Protection Partnership (PPP) charged £50 for a 3 hour training session of this type. In other areas of the PPP, this training was mandatory already. 

·         There were legal ramifications if a driver was found to have breached the Equalities Act, and any reports of this nature would be investigated.

·         There was no exam included in the training provided elsewhere in the Public Protection Partnership.

·         The Committee proposed that 12 months should be allocated for all existing drivers in Bracknell Forest to be trained. 


Following discussion, it was RESOLVED that the Committee agreed


1          to the introduction of mandatory disability awareness training for all hackney carriage and private hire vehicle drivers as well as private hire operators, and;


2          that such training shall be carried out by all new licence applicants, by all existing licence holders within a specified period of time (12 months), and that

refresher training is subsequently carried out on a three yearly basis, and;


3          that the trade and the general public be consulted on the content and extent of any training provision prior to implementation.


Minutes of Licensing Panels pdf icon PDF 146 KB

To note the minutes of Licensing Panels which have taken place since the last meeting on 18 October 2018.

Additional documents:


The Committee noted the minutes of the following Licensing Panels which had been published since the last meeting:

·        A&A Plus

·        B&B Plus

·        McDonalds, Bracknell High Street