Agenda and minutes

Licensing Panel - Thursday, 20 June 2019 10.00 am

Venue: Room 8 Ground Floor South - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Lizzie Rich  01344 352253

No. Item


Declarations of Interest

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.


Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.


Any Member with an affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.



There were no Declarations of Interest.


The Procedure for Hearings at Licensing Panels pdf icon PDF 95 KB

Additional documents:


The procedure for hearings at Licensing Panels was noted by all parties.


Application for Variation of Premises Licence for The Royal County of Berkshire Polo Club, North Street, Winkfield pdf icon PDF 16 KB

Additional documents:


The Panel carefully considered all the information presented, both written and oral, from:


  • the Licensing Officer who outlined the issues;
  • the Applicant,
  • the Interested Parties;


At the conclusion of the proceedings, all participants present confirmed that they had been given the opportunity to say all they wished to say.


The Panel noted that there had been no representations made by the Police, or any of the other Responsible Authorities.


The Panel reached its decision with a view to promoting the four Licensing objectives under the Licensing Act 2003, with particular reference in this case to the prevention of public nuisance objective, having regard to the provisions of the Act, the Home Office Guidance issued in respect of the same and having regard to the Council’s own Statement of Licensing Policy.   


The Panel decided that granting the variation of the licence would not have an adverse impact on the promotion of the four licensing objectives and so agreed to grant the variation.




The application was to vary the Royal County of Berkshire Polo Club’s capacity from 5,000 to 9,999 persons.


The Panel heard from local residents who objected to proposed variation due to previous occurrences concerning noise nuisance emanating from the site being enough to disturb residents in their gardens and when trying to sleep, on a number of occasions throughout the year. There were also concerns regarding the increase in traffic to the site, if the variation were to be granted.


The applicant recognised that there had been historic noise concerns from the Polo Club site but stated that Environmental Health officers had visited the Polo Club on its flagship International Day event last year and had not felt that the noise level constituted a nuisance. The Panel noted that prior to the representations being received in respect of the current application, no recent (specified as within the past 12 months) complaints of noise nuisance had been made to the Licensing Authority, or to Environmental Health.


The Panel noted the Applicant’s expressed willingness to listen and work with local residents to discuss and address any concerns they may have as a result of events at the premises and noted that the Applicant has already taken steps to amend its noise management strategy. 


The Panel heard that a hotline number had been made available for residents on previous event days to call if they experienced any concerns or problems with noise, and this was available on all major event days. The Panel considered that this number could be republicised and communicated more widely to residents in the local area.


The Panel noted that the original premises licence already had a number of licence conditions attached, especially where the larger events were proposed, including in respect of traffic management as part of a required Event Management Plan and steps required for the monitoring and prevention of noise nuisance under a Noise Management Plan and Community Liaison Plan.  


The applicant proposed an additional condition to the licence to stop the use of  ...  view the full minutes text for item 55.