Agenda and minutes

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

To consider and approve the minutes of the meeting of the Executive held on 27 April 2021.

RESOLVED that the minutes of the meeting of the Executive on 27 April 2021 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

The Executive discussed the following items which were now to be formally determined by the relevant executive member having regard to the recommendations of this meeting.  The recommendations in respect of each item are set out below, with those contained in minutes 157 and 159 to be further recommended by the executive member to Council.

RECOMMENDED that:

1          Consideration be given to further financial support for Everyone Active if required for the period from quarter 2 of 2021/22 dependant on usage and based on actuals through the quarter, with any decision to be taken at the end of the quarter.

2          This principle for support be applied to the rest of the financial year 21/22

RECOMMENDED that the International Holocaust Remembrance Alliance working definition on antisemitism be recommended to Council for adoption.

RECOMMENDED that:

1          The formal “making” (keeping in legal force) of the Crowthorne Neighbourhood Development Plan to continue to form part of the statutory Bracknell Forest Development Plan pursuant to Section 38A(4) of the Planning and Compulsory Purchase Act 2004 (as amended) be approved; and,

2          The form, content and publication of the Decision Statement (set out in Appendix B of the Executive Director: Place, Planning & Regeneration’s report) be approved pursuant to Regulation 19 of the Neighbourhood Planning (General) Regulations 2012 (as amended).

To agree the scope of the Phase 1 works and funding that have been developed to redesign Time Square (council offices) to create an integrated Community/Collaboration Hub, creating a space which is shared with partners and by community groups, increasing co-location and partnership working.

RECOMMENDED that the Executive Member for Transformation and Finance recommend that Council agrees a supplementary capital approval of £604k to fund the costs for Option 1 (Phase 1) of the Time Square project in the 2021/2022 capital programme.

To consider a request by Trustees for the Council to act as guarantor for its LGPS pension scheme

RECOMMENDED that the Executive Member confirms that the Council will not place public money at risk by agreeing to underwrite the South Hill Park Trust’s pension arrangements as has been requested and that the Leader responds to the letter from the Trustees, indicating this.

To seek approval of the strategic procurement plan for the appointment of a main contractor, to develop the design for the redevelopment of the Commercial Centre, in order to provide new depot facilities.

RECOMMENDED that the strategic procurement plan for the design development and construction works to create a new depot facility be approved.

To consider the following motion:

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012  and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of items 12 & 13 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

NB:      No representations were received in response to the 28 day notice of a private meeting.

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of items 12 and 13 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person (including the authority).

RECOMMENDED that spend of up to £180,000 of Section 106 affordable housing commuted funds be approved to allow a one bed wheelchair accessible single storey modular building to be placed in the rear corner of Tenterden Lodge, Wokingham Road, Bracknell, to ensure the availability of suitable temporary emergency affordable housing for residents.

RECOMMENDED that:

1          The Council’s continued membership of the of the CRC Consortia Framework be endorsed during the permitted extension period of 3 years (September 2021 – September 2024) and participation in the extension process which will be led by Southampton City Council.

2          This includes the Council’s commitment to an annual fee to Southampton City Council of £1,015.94 for each year of the extension, covering the procurement costs and provision for future call-offs made on the Framework by the Council which do not exceed £9,000,000 over the 3 years of the framework extension.