Agenda and minutes

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD

Contact: Hannah Harding  01344 352308

Link: This meeting will be a Hybrid meeting

Media

Items
No. Item

61.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

62.

Minutes pdf icon PDF 104 KB

To consider and approve the minutes of the meeting of the Executive held on 15 November 2022.

 

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 15 November 2022 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

63.

Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

Minutes:

There were no urgent items of business.

Executive Decisions and Decision Records pdf icon PDF 59 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

Additional documents:

64.

Adoption of the Central and Eastern Berkshire Joint Minerals and Waste Plan pdf icon PDF 116 KB

To seek a recommendation from Executive to Council to:
1) Adopt the Central and Eastern Berkshire Joint Minerals and Waste Plan incorporating the Main Modifications recommended by the Inspector and Additional Modifications
2) Agree to make the alterations to the adopted Policies Map that are necessary to give effect to the policies of the adopted Central and Eastern Berkshire Joint Minerals and Waste Plan as modified.
3) Withdraw the saved policies in the Replacement Minerals Local Plan (adopted May 2001) and saved policies in the Waste Local Plan for Berkshire (adopted December 1998)

Additional documents:

Minutes:

RECOMMENDED: that Council:

 

1          Adopts the Central and Eastern Berkshire Joint Minerals and Waste Plan incorporating the Main Modifications recommended by the Inspector and non-material additional modifications (as set out in Appendix A of the Executive Director: Place, Planning & Regeneration’s report).

 

2          Agrees to make the alterations to the Policies Map (Appendix B) that are necessary to give effect to the policies of the Central and Eastern Berkshire Joint Minerals and Waste Plan as modified.

 

3          Agrees that on adoption, the Central and Eastern Berkshire Joint Minerals and Waste Plan will become part of the development plan for the Borough and that its policies will supersede all saved policies in the Replacement Minerals Local Plan for Berkshire (incorporating the alterations adopted in December 1997 and May 2001) and the Waste Local Plan for Berkshire (adopted 1998) for the purposes of decision making in Bracknell Forest.

 

4          Agrees that any other non-material additional modifications to the Central and Eastern Berkshire Joint Minerals and Waste Plan, can be agreed by the Director of Place Planning and Regeneration in consultation with the Executive Member for Planning and Transport as considered necessary ahead of publication and publicity.

65.

Making (adoption) of the Warfield Neighbourhood Plan 2013-2037 pdf icon PDF 184 KB

To agree that the Warfield Neighbourhood Plan is ‘made’ because the majority of those who voted at the referendum on the Neighbourhood Plan were in favour of Bracknell Forest Council using the Neighbourhood Plan to help decide planning applications in the Warfield neighbourhood area.

Additional documents:

Minutes:

RESOLVED:

 

1          The formal “making” (keeping in legal force) of the Warfield Neighbourhood Development Plan to continue to form part of the statutory Bracknell Forest Development Plan pursuant to Section 38A(4) of the Planning and Compulsory Purchase Act 2004 (as amended) be approved; and,

 

2          The form, content and publication of the Decision Statement (set out in Appendix B of the Executive Director: Place, Planning & Regeneration’s report) pursuant to Regulation 19 of the Neighbourhood Planning (General) Regulations 2012 (as amended) be approved.

66.

Capital Programme 2023/24 pdf icon PDF 128 KB

To approve the Council’s budget proposals for budget consultation.

Additional documents:

Minutes:

RESOLVED:

 

1          That a Council funded capital programme of £6.427m for 2023/24 be approved for consultation.

 

2          That the inclusion of £5.866m of expenditure to be externally funded (including £1.153m of Section 106 funding) be approved for consultation.

 

3          That the inclusion of an additional budget of £1m for Invest-to-Save schemes be approved for consultation.

67.

Revenue Budget 2023/24 pdf icon PDF 160 KB

To approve the Council’s budget proposals for consultation

Additional documents:

Minutes:

RESOLVED:

 

1          That the draft budget proposals for 2023/24 be approved as the basis for consultation with the Overview & Scrutiny Commission and other interested parties or individuals.

 

2          That the Treasury Management Strategy and associated documents at Annexe E of the Executive Director: Resources’ report be approved and the Governance and Audit Committee requested to review each of the key elements.

 

3          That the 2023/24 Schools Budget be set at the eventual level of the Dedicated School Grant income plus any accumulated DSG balances.

 

4          That the Leader of the Council be authorised to agree the allocation of the sums available for schools funding, having regard to the decisions and recommendations of the Schools Forum and to agree detailed budgets for services centrally managed by the Council.

 

5          That the Council Tax Base be set at 48,756 (Band D equivalents) for 2023/24 as outlined in Annexe H.

 

6          That the virements relating to the 2022/23 budget as set out in Annexes F and G be approved and recommends those that are over £0.100m for approval by Council.

68.

Quarter Two Council Plan Overview Report pdf icon PDF 78 KB

To provide the Executive with an update on the delivery of the objectives set out in the council plan.

Additional documents:

Minutes:

RESOLVED that the performance of the council over the period from July-September 2022 highlighted in the Overview Report be noted.

69.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 13 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)       Information relating to the financial or business affairs of any particular person.

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of items 10 and 11 which involve the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person.

Executive Decisions containing Exempt Information pdf icon PDF 57 KB

Additional documents:

70.

Procurement of Corporate and Schools Cleaning Framework Agreement 2023 pdf icon PDF 65 KB

To approve the Strategic Procurement Plan for the Procurement of the Corporate and Schools Cleaning Framework Agreement 2023.

Additional documents:

Minutes:

RESOLVED:

 

1          That the Strategic Procurement Plan for Corporate and School’s Cleaning Services, with an estimated value of up to £5.5m over five years be approved;

 

2          That authority be delegated to the Executive Director: Resources in consultation with the Executive Member for Transformation and Finance for the contract award decision. 

71.

Provision of Accommodation Based Housing Related Support SPP

To seek Executive approval for the Provision of Accommodation Based Housing Related Support to begin in September 2023

Additional documents:

Minutes:

RESOLVED:

 

1          That the Strategic Procurement Plan for the provision of Accommodation Based Housing Related Support which includes both accommodation and support be approved.

 

2          That the proposed contractual term of 7 years with a review of the provision in years 3 and 5 be approved.

 

3          That authority for the contract award decision be delegated to the Executive Director: People, in consultation with Executive Member for Adult Services, Health & Housing and Executive Member for Children, Young People & Learning, subject to successful evaluation of bids within the estimated contract price set out in the Strategic Procurement Plan.

 

Contact Information

Democratic services

Email: committee@bracknell-forest.gov.uk