Agenda and minutes

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD

Contact: Hannah Harding  01344 352308

Link: This meeting will be a Hybrid meeting

Media

Items
No. Item

26.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

27.

Minutes pdf icon PDF 250 KB

To consider and approve the minutes of the meeting of the Special Executive held on 7 July 2022.

 

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 7 July 2022 together with the accompanying decision records be confirmed as a correct record.

28.

Urgent Items of Business

Minutes:

There were no Urgent Items of Business.

Executive Decisions and Decision Records pdf icon PDF 112 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

Additional documents:

29.

Revenue Expenditure Outturn 2021/22 pdf icon PDF 311 KB

To note the outturn position for the year and approve earmarked reserves.

Additional documents:

Minutes:

RESOLVED that

 

       i.         the outturn expenditure for 2021/22, subject to audit, of £72.992m, which

represents an under spend of -£1.020m compared with the approved budget is noted.

 

     ii.         the budget carry forwards of £1.035m (see paragraph 5.8 and Annexe C) are approved.

 

RECOMMENDED that Council

 

       i.         notes the Treasury Management performance in 2021/22 as set out in Annexe B.

 

     ii.         Approves the earmarked reserves as set out in Annexe D.

 

    iii.         Approves the virements relating to the 2021/22 budget (see Annexe E).

30.

Capital Expenditure Outturn 2021/22 pdf icon PDF 241 KB

To note the outturn position for the year and approve carry forward requests.

Additional documents:

Minutes:

RESOLVED that

 

       i.         the outturn capital expenditure as outlined in Table 1 and detailed in Annex A is noted.

 

     ii.         the carry forward of £21.713m from the 2021/22 capital programme to 2022/23 including those specific schemes listed in Annexe B is approved.

 

    iii.         the financing of capital expenditure as shown in Table 3 is noted.

 

    iv.         the additional High Needs Provision Capital Allocation grant as noted in para 5.11 is approved.

31.

Corporate Business Change Programme pdf icon PDF 256 KB

To seek approval of the corporate business change programme’s narrative and priority projects.

Additional documents:

Minutes:

RESOLVED that the Executive endorses the refocussed Business Change and Transformation programme as set out in Annex A, recognising that there will need to be flexibility to adjust the programme as necessary in response to changing

circumstances.

32.

Council Plan Overview Report pdf icon PDF 115 KB

To inform the Executive of the performance of the council for Q4 2021/22

Additional documents:

Minutes:

RESOLVED that the performance of the council over the period from January to March 2022 highlighted in the Overview Report is noted.

33.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012  and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 10 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

NB:      No representations were received in response to the 28 day notice of a private meeting.

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of item 10 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority).

 

34.

Berkshire Community Equipment Service - Section 75 Agreement

To seek approval to continue membership of the six Berkshire unitary local authorities and NHS partners’ S75 Joint Agreement in order to jointly contract for the Berkshire Community Equipment Service which will commence on 1 April 2024.

Additional documents:

Minutes:

RESOLVED that

 

       i.         Bracknell Forest Council continue membership of the S75 Joint Agreement for a maximum period of five years. Following this period continued membership of the S75 will be reviewed and presented to the Executive for consideration and recommendation.

 

     ii.         Bracknell Forest Council to continue to participate as a partner in the Berkshire Community Equipment Service Steering Group in order to develop and agree a route to market for the re-commissioning of the BCES, and to be part of the joint procurement exercise for community equipment services as led by West Berkshire Council.

 

    iii.         authority be delegated to the Executive Director: People in liaison with The Executive Member for Adult Services, Health and Housing and the Executive Member for Children, Young People and Learning to consider and then approve the route to market noting that once approval has been given by the Executive to the recommendations in this report, then the joint procurement will proceed as led by West Berkshire Council.

 

    iv.         The approval will be subject to review by Bracknell Forest Council procurement and legal teams to ensure compliance to Procurement Regulations 2015 and for this condition to be made clear in communications with West Berkshire Council. This caveat is required because West Berkshire have yet to provide details of the planned procurement process.

 

     v.         the recommendations from this report to be shared with the lead authority, West Berkshire Council, so they are fully informed as to the limits of the authority obtained for this procurement

 

Contact Information

Democratic services

Email: committee@bracknell-forest.gov.uk