Agenda and draft minutes

Executive - Tuesday, 24 May 2022 5.00 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD

Contact: Hannah Harding  01344 352308

Link: This meeting will be a Hybrid meeting

Media

Items
No. Item

1.

Declarations of Interest

Minutes:

There were no Declarations of Interest

2.

Minutes pdf icon PDF 28 KB

To consider and approve the minutes of the meeting of the Executive held on 26 April 2022.

 

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 26 April 2022 together with the accompanying decision records be confirmed as a correct record.

3.

Urgent Items of Business

Minutes:

There were no urgent Items of Business.

Executive Decisions and Decision Records pdf icon PDF 120 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

Additional documents:

4.

Household Support Grant Distribution and Procurement pdf icon PDF 484 KB

 

To seek approval to allocate the £555,468 Household Support Fund extension from the Department of Works and Pensions and discuss options for the proposed approach to targeting allocations from the £184,650 Discretionary Fund element of the Council Tax Energy Rebate package.

 

Additional documents:

Minutes:

RESOLVED that

 

       i.         supermarket vouchers be purchased, or for opted schools to make equivalent

arrangements, to provide support over the Summer and October Holidays to

children qualifying for Free School Meals in Bracknell Forest schools and the

equivalent under 5s. Households will receive a £15 voucher per child per week of the holidays. As detailed in 5.4(a)

 

     ii.         pension age households who are in receipt of pension credit or council tax reduction are provided with a one-off supermarket voucher in June of £100. As detailed in 5.4(b)

 

    iii.         the remaining funding of approximately £15,000, and the value of any

unredeemed vouchers, be used to target low income working age disabled and carer households without children, and care leavers with a supermarket voucher of £50. As detailed in 5.4(c). If more funding is available, the decision to increase this value is recommended to be delegated to the Chief Executive.

 

    iv.         the Discretionary Fund element of the Council Tax Energy Rebate is

initially used to provide financial support to working age and pensioner

households occupying properties in Council Tax Bands E-H who currently

receive income based council tax support and also to care leavers, as set out

in paragraph 5.10.

 

     v.         authority for agreeing proposals to allocate the remainder of the

Discretionary Fund element of the Council Tax Energy Rebate be delegated to the Executive Member for Children, Young People and Learning, advised by the Members Welfare Steering Group.

5.

Request from Taxi Trade to Review Hackney Carriage Tariffs pdf icon PDF 198 KB

To consider a business case (Appendix A) submitted by representatives of the taxi trade to review the current table of fares in light of the current increase in the cost of fuel.

 

The report also outlines the statutory consultation process that must be undertaken if the Executive Director, on behalf of the Executive, with constitutional scheme of delegation powers to secure the provision of Public Protection Partnership functions, agrees to consult on the proposals set out in the business case.

Additional documents:

Minutes:

RESOLVED that

 

       i.         the existing tariffs which have been in place since 01 August 2021 are noted.

 

     ii.         That the business case put forward by the trade is considered.

 

    iii.         That if statutory consultation should be undertaken on revisions to the table

of fares for hackney carriage tariffs based on the proposals set out in Appendix D to the report.

 

    iv.         the consultation will run from the 01 June 2022 to the 15 June 2022.

 

     v.         that a public notice (as set out in Appendix E) will be placed in the Bracknell

      News on the 01 June 2022.

 

    vi.         that the consultation will be promoted on both the Bracknell Forest Council

and the Public Protection Partnership’s website and a note will be displayed at the Time Square Offices by the 01 June 2022.

 

   vii.         a copy of the notice should be emailed individually to all Bracknell licensed Hackney Carriage Proprietors for their comments.

 

 viii.         that the Licensing and Safety Committee will, at the 23 June 2022 meeting, be asked to note any responses received during the period of consultation.

 

    ix.         that if objections are received and not withdrawn the Executive at its meeting

on the 19 July 2022 will consider the business case alongside any objections and determine whether the proposed varied table of fares, with or without modification, will come in to operation and the revised implementation date.

 

     x.         that if no objections are received, or if the objections are withdrawn, the

proposed table of fares, as set out in Appendix D, will come into effect on the 16 June 2022.

6.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012  and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 8 & 9  which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

NB:      No representations were received in response to the 28 day notice of a private meeting.

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of item 8 & 9 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority).

 

7.

Procurement of Buckler’s Park Community Hub Operator

To seek approval for conducting a procurement exercise to identify an operator to manage the new community hub, playing courts, changing rooms, car parking and associated landscaping at Buckler’s Park in Crowthorne.

Additional documents:

Minutes:

RESOLVED that

 

       i.         The strategic procurement plan attached at Annex A to appoint an operator to manage the new Bucklers Park Community Hub with the adjacent courts, the associated car parking and car park landscaping on a ‘not-forprofit’ or charitable basis.

 

     ii.         The cost/quality weighting in favour of quality at 60% and

40% cost is approved.

 

    iii.         The contract award decision will be delegated to the Chief Executive in consultation with the Executive Member for Culture, Delivery and Public Protection.

 

    iv.         The lease and other operational arrangements are delegated to the Assistant

Director: Chief Executive’s Office in consultation with the Executive Director: Place, Planning & Regeneration and the Executive Member for Culture, Delivery and Public Protection

8.

Multi-discipline Consultancy Design Services

To seek approval for the appointment of a multi-discipline consultancy organisation to provide construction consultancy services to aid the delivery of construction projects

Additional documents:

Minutes:

RESOLVED that

 

       i.         The Strategic Procurement Plan to tender the appointment of a Design & Construction Support team be approved for a contract value of £15m over an initial period of 5 years and further 3 +2 years based on performance.

 

     ii.         The Executive delegate authority to the Executive Director, Delivery and the

Executive Member for Transformation, Finance and Property to award the

contract to the provider meeting the requirements of this contract.