Agenda and draft minutes

Advisory, Executive - Tuesday, 8 February 2022 5.00 pm

Venue: Online Only - MST

Contact: Hannah Stevenson  01344 352308

Link: This meeting will be held online

Media

Items
No. Item

226.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

227.

Minutes pdf icon PDF 215 KB

To consider and approve the minutes of the meeting of the Executive held on 25 January 2022.

 

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 25 January 2022 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

Executive Decisions

The following minutes summarise the recommendations made to executive members:

228.

The Central and Eastern Berkshire Joint Minerals and Waste Plan (Submission version) – consultation on Main Modifications pdf icon PDF 183 KB

To seek approval to consult on Main Modifications to the Central and Eastern Berkshire Joint Minerals and Waste Plan (Submission version) and associated documents for a statutory period of at least six weeks.


Additional documents:

Minutes:

RECOMMENDED to the Executive Member for Planning and Transport that they:

 

1          Approve the Proposed Main Modifications (attached as Appendix 1) to the Central and Eastern Berkshire Joint Minerals and Waste Local Plan (Submission version), Policies Map and supporting documents together with the schedule of Additional Modifications.

 

2          Approve the consultation on the Proposed Main Modifications (attached as Appendix 1) to the Central and Eastern Berkshire Joint Minerals and Waste Local Plan (Submission version), Policies Map and supporting documents for a period of at least six weeks.

 

3          That the Executive Director Place Planning and Regeneration in consultation with the Executive Member for Planning and Transport agree any further changes to the Proposed Main Modifications that are recommended by the Inspectors, prior to public consultation.

229.

Capital Programme 2022/23 pdf icon PDF 285 KB

To recommend to Council the annual budget.

Additional documents:

Minutes:

RECOMMENDED to the Executive Member for Transformation and Finance that they recommend to the Council:

 

1          General Fund capital funding of £16.311m for 2022/23 in respect of those schemes listed in Annexes A – D

2          Approve the inclusion of £7.037 of expenditure to be externally funded (including £1.133m of S106 funding) as outlined in paragraph 5.19.

3          That those schemes that attract external grant funding are included within the Capital Programme at the level of funding received.

4          Agrees that capital schemes that require external funding can only proceed once the Council is certain of receiving the grant

5          The inclusion of an additional budget of £1m for Invest to Save schemes.

6          Approve the virement of £35k within the 2021/22 Schools Capital Programme as outlined in paragraph 5.29

 

230.

Revenue Budget 2022/23 pdf icon PDF 401 KB

To recommend to Council the annual budget

Additional documents:

Minutes:

RECOMMENDED to the Executive Member for Transformation and Finance that they recommend to Council:

 

1          Agree the provision for inflation of £4.368m (section 8.2);

 

2          Approve a further council tax discount in 2022/23 of £100 for working age households receiving council tax support and that further consideration be given to discounts in subsequent years’ budgets, as summarised in paragraph 8.3.1a) and detailed in Annexe H.

 

3          Endorse further development of the additional preventative actions aimed at helping households experiencing or at risk of experiencing financial hardship as set out in Annexe H;

 

4          Confirm the original budget proposals, subject to the revisions in section 8.3.1b) – 8.3.1j) and those decisions to be taken elsewhere on this agenda on the capital programme;

 

5          Agree the additional budget proposals as set out in Annexe A and Annexe D and in sections 6.2 (RSG), 6.3 (specific grants), 6.4 (business rates), 7.3 (collection fund) and 8.3 (updated pressures & savings);

 

6          Agree that the Council should make additional funding available for distribution to schools through the local funding formula at the level set out in section 9.1 subject to any minor amendments made by the Executive Member for Children, Young People and Learning following the receipt of definitive funding allocations for High Needs pupils;

 

7          Include a general contingency totalling £1.900m (section 10.7) use of which is to be authorised by the Chief Executive in consultation with the Executive Director: Resources in accordance with the delegations included in the Council’s constitution;

 

8          Subject to the above recommendations, confirm their support for the draft budget proposals;

 

9          Approve the Net Revenue Budget before allowance for additional interest from any use of balances as set out in Annexe G;

 

10        Agree the contribution of £0.768m to be made from revenue balances (before additional interest from the use of balances) to support revenue expenditure;

 

11        Recommend a 4.49% increase in the Council Tax for the Council’s services and that the Council Tax requirement, excluding Parish and Town Council precepts, be set as £70.742m;

 

12        Recommend that the Council Tax for the Council’s services and that each Valuation Band is set as follows:

           

Band

Tax Level Relative    to Band D

        £

A

6/9

  977.46

B

7/9

1140.37

C

8/9

1303.28

D

9/9

1466.19

E

11/9

1792.01

F

13/9

2117.83

G

15/9

2443.65

H

18/9

2932.38

 

 

13        Recommend that the Council approves the following indicators, limits, strategies and policies included in Annexe E:

 

           The Prudential Indicators and Limits for 2022/23 to 2024/25 contained within Annexe E(i);

           The Minimum Revenue Provision (MRP) Policy contained within Annexe E(ii);

           The Treasury Management Strategy Statement, and the Treasury Prudential Indicators contained in Annexe E(iii);

           The Authorised Limit Prudential Indicator in Annexe E(iii);

           The Investment Strategy 2022/23 to 2024/25 and Treasury Management Limits on Activity contained in Annexe E(iv);

 

231.

Review of Joint Venture Initial Business Plan 2020-2023 pdf icon PDF 351 KB

To review progress made by Bracknell Forest Cambium Partnership and to agree and changes to the business plan for 2022-2023.

Additional documents:

Minutes:

RECOMMENDED to the Executive Member that they:

 

1          Note the progress made by Bracknell Forest Cambium Partnership for the period December 2020 to December 2021.

 

2          Support the refresh of the JV Business Plan 2020-2023 for the Bracknell Forest Cambium Partnership as set out in Annex A and the financial budget and forecast as set out in Confidential Annex B.

 

232.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 10 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person.

 

NB:      No representations have been received in response to the notice under regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of item 8 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3) Information relating to the financial or business affairs of any particular person (including the authority).

233.

Short Breaks Services Procurement Plan

To seek approval for the Strategic Procurement Plan for Short Breaks Play and Leisure Scheme. Bracknell Forest Council’s current contract for Short Breaks Play and Leisure Scheme expires on the 31st of August 2022. The new contract duration will be an initial 2 years (1st September 2022 – 31st August 2024) with an option to extend for a further 3 years (1st of September 2022 – 31st of August 2027)

Additional documents:

Minutes:

RECOMMENDED to the Executive Member for Children, Young People and Learning that they:

 

1          Approve the Council’s plan for procuring the Short Breaks Play and Leisure Scheme under the Light Touch Regime as detailed in the Strategic Procurement Plan.