Agenda and draft minutes

Executive - Tuesday, 1 June 2021 5.00 pm

Venue: Online via MST

Contact: Hannah Stevenson  01344 352308

Link: This meeting will be held online

Media

Items
No. Item

154.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

155.

Minutes pdf icon PDF 133 KB

To consider and approve the minutes of the meeting of the Executive held on 27 April 2021.

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 27 April 2021 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

Executive Decisions

The Executive discussed the following items which were now to be formally determined by the relevant executive member having regard to the recommendations of this meeting.  The recommendations in respect of each item are set out below, with those contained in minutes 157 and 159 to be further recommended by the executive member to Council.

156.

Support to enable the Recovery of Leisure Activities pdf icon PDF 821 KB

To seek approval of a support package for Everyone Active

Minutes:

RECOMMENDED that:

 

1          Consideration be given to further financial support for Everyone Active if required for the period from quarter 2 of 2021/22 dependant on usage and based on actuals through the quarter, with any decision to be taken at the end of the quarter.

 

2          This principle for support be applied to the rest of the financial year 21/22

157.

Adoption of the International Holocaust Remembrance Alliance definition of Antisemitism pdf icon PDF 332 KB

To consider the International Holocaust Remembrance Alliance definition of antisemitism for onward recommendation to Council that it is formally adopted.

Minutes:

RECOMMENDED that the International Holocaust Remembrance Alliance working definition on antisemitism be recommended to Council for adoption.

158.

Making (adoption) of the Crowthorne Neighbourhood Development Plan 2018-2036 pdf icon PDF 337 KB

To agree that the Crowthorne Neighbourhood Plan is ‘made’ if the majority of those who vote at the referendum on the Neighbourhood Plan are in favour of Bracknell Forest Council using the Neighbourhood Plan to help decide planning applications in the Crowthorne neighbourhood area.

Additional documents:

Minutes:

RECOMMENDED that:

 

1          The formal “making” (keeping in legal force) of the Crowthorne Neighbourhood Development Plan to continue to form part of the statutory Bracknell Forest Development Plan pursuant to Section 38A(4) of the Planning and Compulsory Purchase Act 2004 (as amended) be approved; and,

 

2          The form, content and publication of the Decision Statement (set out in Appendix B of the Executive Director: Place, Planning & Regeneration’s report) be approved pursuant to Regulation 19 of the Neighbourhood Planning (General) Regulations 2012 (as amended).

159.

Time Square Creating a new Collaboration/Community Hub pdf icon PDF 161 KB

To agree the scope of the Phase 1 works and funding that have been developed to redesign Time Square (council offices) to create an integrated Community/Collaboration Hub, creating a space which is shared with partners and by community groups, increasing co-location and partnership working.

Additional documents:

Minutes:

RECOMMENDED that the Executive Member for Transformation and Finance recommend that Council agrees a supplementary capital approval of £604k to fund the costs for Option 1 (Phase 1) of the Time Square project in the 2021/2022 capital programme.

160.

South Hill Park Trust Ltd Pension Liabilities pdf icon PDF 224 KB

To consider a request by Trustees for the Council to act as guarantor for its LGPS pension scheme

Additional documents:

Minutes:

RECOMMENDED that the Executive Member confirms that the Council will not place public money at risk by agreeing to underwrite the South Hill Park Trust’s pension arrangements as has been requested and that the Leader responds to the letter from the Trustees, indicating this.

161.

Redevelopment of Depot Site pdf icon PDF 131 KB

To seek approval of the strategic procurement plan for the appointment of a main contractor, to develop the design for the redevelopment of the Commercial Centre, in order to provide new depot facilities.

Additional documents:

Minutes:

RECOMMENDED that the strategic procurement plan for the design development and construction works to create a new depot facility be approved.

162.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012  and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of items 12 & 13 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

 

NB:      No representations were received in response to the 28 day notice of a private meeting.

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of items 12 and 13 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority).

 

163.

Spend S106 Commuted Sum Monies (Tenterden Lodge Modular Unit)

To seek approval to spend up to £180,000 S106 affordable housing commuted funds to ensure the Council have suitable temporary emergency affordable housing for residents

Minutes:

RECOMMENDED that spend of up to £180,000 of Section 106 affordable housing commuted funds be approved to allow a one bed wheelchair accessible single storey modular building to be placed in the rear corner of Tenterden Lodge, Wokingham Road, Bracknell, to ensure the availability of suitable temporary emergency affordable housing for residents.

164.

Extension of the Children’s Residential Care Consortia Framework 2021-2024

Executive oversight and endorsement of Bracknell Forest Council’s continued membership of the Children’s Residential Care Consortia Framework for a further 3 years in line with the contract conditions.


Additional documents:

Minutes:

RECOMMENDED that:

1          The Council’s continued membership of the of the CRC Consortia Framework be endorsed during the permitted extension period of 3 years (September 2021 – September 2024) and participation in the extension process which will be led by Southampton City Council.

2          This includes the Council’s commitment to an annual fee to Southampton City Council of £1,015.94 for each year of the extension, covering the procurement costs and provision for future call-offs made on the Framework by the Council which do not exceed £9,000,000 over the 3 years of the framework extension.