Agenda and minutes

Executive - Tuesday, 14 November 2023 5.30 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD

Contact: Hannah Harding  01344 352308


No. Item


Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.


Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.


Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.


There were no declarations of interest.


Minutes pdf icon PDF 755 KB

To consider and approve the minutes of the meeting of the Executive held on 17 October 2023.



RESOLVED that the minutes of the meeting of the Executive on 17 October 2023 together with the accompanying decision records be confirmed as a correct record.


Urgent Items of Business


There were no urgent items of business.

Executive Decisions and Decision Records pdf icon PDF 69 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

Additional documents:


New Waste Collection Truck pdf icon PDF 170 KB

A new waste collection vehicle is required for 2024/25 to be used across all waste collection services, particularly for garden waste which is at full capacity in many areas of the borough.


RESOLVED that the Executive:


i.       Agrees to the purchase of a new 26 tonne waste collection vehicle in 2023 for

delivery in 2024 subject to funds being approved by Council.


ii.     Agrees to a trial of Hydrotreated Vegetable Oil for this vehicle subject to viability and a future report to the Executive.


RECOMMENDED that Council approves a Supplementary Capital Approval of

£0.205m with the associated borrowing costs being accounted for within the

figures in section 5.15 of the report.


Housing Allocation Policy pdf icon PDF 111 KB

A new housing allocation policy is required to bring the policy in line with legislative changes and to address the current housing supply and demand challenges facing
the borough.
Government guidance states that all Housing authorities must have an allocation scheme for determining priorities, and for defining the procedures to be followed in allocating housing accommodation; and they must allocate in accordance with that scheme.

Additional documents:




i.       the proposed changes to the Housing Allocation Policy are approved.


ii.     the proposed consultation plan to enable applicants, stakeholders, partner organisations, councillors, and the wider public to give their views on the proposed policy changes prior to presenting the findings and any subsequent amendments to the Executive for approval.


Council Plan 2023-2027 pdf icon PDF 81 KB

To present the Council Plan for 2023 to 2027 and to seek endorsement of the content prior to Council approval.

Additional documents:


RESOLVED that the Executive:


i.       RECOMMENDED to Council to approve the Council Plan attached at Appendix A;


ii.     Support delivery of the Council Plan and ensure the organisation remains resilient and sustainable by endorsing the proposed Business Change programme summarised in Appendix A;


iii.    RECOMMENDED that Council adopts with effect from 1 December 2023 a flexible use of capital receipts strategy as set out at Appendix B to provide funding needed to ensure the Council Plan and Business Change programme are successfully delivered.


iv.    Review and consider the recommendations from the Overview and Scrutiny

Commission, included as Appendix D.