Agenda and draft minutes

Advisory, Executive - Tuesday, 16 November 2021 5.00 pm

Venue: Online Only - Via Teams

Contact: Hannah Stevenson  01344 352308

Link: This meeting will be held online

Media

Items
No. Item

199.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

200.

Minutes pdf icon PDF 228 KB

To consider and approve the minutes of the meeting of the Executive held on 19 October 2021 .

 

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 19 October 2021 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

201.

Executive Decisions

Minutes:

The Executive discussed the following items in an advisory capacity and made the

following recommendations to the appropriate executive members who were to make

the formal decisions under the powers delegated to them by the Leader:

202.

Education Capital Strategy 2022-26 pdf icon PDF 168 KB

To note the proposal for the creation of a new Capital Strategy for Education & Learning from 2022 – 2026 (5 years).

Minutes:

RECOMMENDED to the Executive Member for Children, Young People and Learning that the proposed plan to develop a new Capital Strategy for Education & Learning 2022-26 is noted.

203.

Equality Scheme 2021-26 pdf icon PDF 238 KB

Approval of council's new All of Us Equality Scheme 2021-26 and equality objectives.

Additional documents:

Minutes:

RECOMMENDED to the Executive Member for Council Strategy and Community Cohesion that the Council’s Equality Scheme 2022-25 be approved for publication.

204.

All Age Advocacy Tender pdf icon PDF 173 KB

To approve the strategic procurement plan for an all age advocacy service.

Additional documents:

Minutes:

RECOMMENDED that the Executive Member for Children, Young People and Learning the Executive approve the Strategic Procurement Plan for procuring a provider for all age advocacy for Bracknell Forest residents.

205.

Household Support Grant Distribution and Procurement pdf icon PDF 270 KB

To brief the Executive on the proposed expenditure of the Household Support Grant and the procurement process recommended to award a new contract for supermarket vouchers.

Additional documents:

Minutes:

RECOMMENDED that the Executive Member for Children, Young People and Learning

 

       i.         agrees the proposed routes to spend the Household Support Fund by the end of March 2022.

 

     ii.         approves the Strategic Procurement Plan for purchasing supermarket vouchers.

206.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012  and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of items 10,11 & 12 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

NB:      No representations were received in response to the 28 day notice of a private meeting.

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of items 10, 11 and 12  which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority).

 

207.

Public Protection Partnership MK II

To agree the Public Protection Partnership MK II Business Plan following the exit of Wokingham Borough Council from the partnership.

Minutes:

RECOMMENDED that the Executive Member for Culture, Delivery and Public Protection:

 

       i.         agrees the suggested priorities for the service for 22/23.

 

     ii.         agrees to the proposed contractual position with Wokingham Council in order to protect existing PPP services.

208.

Procurement of Corporate Cleaning Contract

To approve the Strategic Procurement Plan for the Corporate Cleaning Contract.

Minutes:

RECOMMENDED that the Executive Member for Transformation and Finance

 

       i.         agrees to the extension of the current contract arrangements until 30th August 2022 to align with the schools’ academic year.

 

     ii.         approves the Strategic Procurement Plan for Corporate Cleaning.

209.

Approval to Spend S106 Commuted Sum Monies to Acquire Move-On Properties for Single Homeless Households

This report seeks spend approval of up to £1,177,200 to purchase 6 x 1 bed/bedsit properties
off the open market funded by £450,000 of the unallocated S106 affordable housing commuted sums and borrowing of £727,200, the cost of which will be met by net rental income. These properties will be council owned affordable rented temporary housing to meet the needs of rough sleepers and other single homeless households.

Minutes:

RECOMMENDED that the Executive Member for Adult Services, Health and Housing RECOMMEND to Council that they:

 

       i.         Approve the total capital spend commencing in the 2021-22 financial year, in order to purchase 6 properties to ensure that Council has suitable temporary emergency affordable housing.

 

     ii.         Approve that a proportion of this total to be funded through S106 affordable

 

    iii.         Approve borrowing to fund the remaining balance. The cost of borrowing and MRP (minimum revenue provision) will be met by net rental income so will be cost neutral.