Agenda and draft minutes

Advisory, Executive - Tuesday, 19 October 2021 5.00 pm

Venue: Online Only - Via MST

Contact: Hannah Stevenson  01344 352308

Link: This meeting will be held online

Media

Items
No. Item

188.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

Councillor Brunel-Walker declared an interest in relation to agenda number 10 being one of the Council’s representatives on the Bracknell Forest Cambium Partnership and would leave the meeting for the item.

 

Councillor Heydon declared an interest in relation to agenda number 10 being one of the Council’s representatives on the Bracknell Forest Cambium Partnership and would leave the meeting for the item.

189.

Minutes pdf icon PDF 216 KB

To consider and approve the minutes of the meeting of the Executive held on 21 September 2021.

 

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 21 September 2021  together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

190.

Executive Decisions

Minutes:

The Executive discussed the following items in an advisory capacity and made the

following recommendations to the appropriate executive members who were to make

the formal decisions under the powers delegated to them by the Leader:

191.

Revised Local Development Scheme, 2021-2024 pdf icon PDF 228 KB

To agree a revised Local Development Scheme containing updated timetables for producing Local Plans in Bracknell Forest. This fulfills the statutory requirement to publish an up to date Local Development Scheme on the website so that local communities and interested parties can keep track of progress of Local Plans being prepared in an area.

Additional documents:

Minutes:

RECOMMENDED to the Executive Member for Planning & Transport to consider that the Local Development Scheme 2021 – 2024 (October 2021), shall come into effect on 27th October 2021.

192.

Making (adoption) of the Bracknell Town Neighbourhood Plan 2016-2036 pdf icon PDF 343 KB

To agree that the Bracknell Town Neighbourhood Plan is ‘made’ if the majority of those who vote at the referendum on the Neighbourhood Plan are in favour of Bracknell Forest Council using the Neighbourhood Plan to help decide planning applications in the Bracknell Town neighbourhood area.

Additional documents:

Minutes:

RECOMMENDED to the Executive Member for Planning & Transport that:

 

1)    the formal “making” (keeping in legal force) of the Bracknell Town Neighbourhood Development Plan to continue to form part of the statutory Bracknell Forest Development Plan pursuant to Section 38A(4) of the Planning and Compulsory Purchase Act 2004 (as amended); and

 

2)    the form, content and publication of the Decision Statement (set out in Appendix B) pursuant to Regulation 19 of the Neighbourhood Planning (General) Regulations 2012 (as amended).

193.

Local Government and Social Care Ombudsman Annual Review Letter pdf icon PDF 574 KB

To provide an overview and commentary on the Local Government and Social Care Ombudsman (LGSCO) annual review letter.


Minutes:

RECOMMENDED to the Executive Member of Council Strategy and Community Cohesion that they note the Local Government and Social Care Ombudsman’s annual review letter 2021.

 

194.

Council Plan Overview Report pdf icon PDF 112 KB

To inform the Executive of the performance of the council for Q1 2021/22

Additional documents:

Minutes:

RECOMMENDED to the Executive Member of Council Strategy and Community Cohesion that they note the performance of the council over the period from April-June 2021 highlighted in the Overview Report.

195.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012  and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of items 10, 11 & 12 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

 

NB:      No representations were received in response to the 28 day notice of a private meeting.

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of item 10, 11 & 12 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority).

 

196.

Market Street Options Report

To consider the options report for the Council for "Block D" as part of the Market Street development.

Additional documents:

Minutes:

RECOMMENDED to the Executive Member for of Council Strategy and Community Cohesion that they agree to delay the decision on Block D for a period for a period of 3 years and requests officers to assess “meanwhile use” options for this period, focused on public realm / community use of the space

197.

Buckler’s Park Community Hub and Facilities

To seek approval for the transfer of the Buckler’s Park Community Hub and facilities to the Council and consider the options for the management of these facilities.

Minutes:

RECOMMENDED that the Executive Member of Culture, Delivery and Public Protection agrees that:

 

 

1.     the council takes the freehold from CALA in a single transfer on 1 April 2022 (or soon thereafter) in accordance with S106 of the Buckler’s Park community hub with the adjacent courts, the associated car parking, allotments and landscaping (excluding SuDs and Orchard) within the site area as at Appendix 2.

 

2.     management arrangements for the community hub, including courts, car parking, associated landscaping and allotments to be overseen by the Council’s Community Engagement and Parks and Countryside teams, through running a procurement exercise to find an operator.

 

3.     a one-off contribution to be allocated for incentivising an operator of the facility towards their start-up cost plus a contribution for other ancillary BFC set up costs, as detailed in paragraph 5.31.

 

4.     to engage with Crowthorne Parish Council (CPC) on the basis that the borough council could provide them with the one-off contribution (as noted in paragraph 2.1.3) to operate the new community hub via a medium to long term lease. CPC would be requested to make their decision within an eight-week period from the Executive decision date. If CPC decline taking on the management of the community hub the procurement exercise to find an operator will commence.

 

5.     the due diligence for the property transfer and the operational arrangements stated above (paragraph 2.1.2) are delegated to the Executive Director: Place, Planning & Regeneration and Assistant Director: Chief Executive’s Office, respectively in consultation with the Lead Member for Culture, Delivery and Public Protection.

 

198.

Binfield Community and Health Care Hub

To provide an update on the progress of the Binfield Community and Health Care Hub scheme and the supporting financial summary.

Additional documents:

Minutes:

RECOMMENDED that the Executive Member of Culture, Delivery and Public Protection:

 

 

1.     Notes the progress to date on the community centre and health & wellbeing hub in partnership with the Frimley Care Commissioning Group (CCG) and agree the timetable in paragraph 5.16.

 

2.     Approves the community centre budget as per paragraph 5.5; the development cost of the health centre to be met by the CCG/NHS as noted in paragraph 5.11.

 

3.     Agrees to forward fund (as per paragraph 5.5) in capital costs of the Health part of the building, on the basis that the consequent capital financing costs will be covered by any capital contributions secured by the CCG and/or the long-term rental income from the Health provider.

 

4.     A one-off contribution to be allocated for incentivising an operator of the facility towards their start-up cost along with an allocation of other ancillary set up costs for the borough council as detailed in paragraph 5.11.

 

5.     Agrees to engage with Binfield Parish Council (BPC) on the basis that the borough Council could provide them with the one-off contribution (as noted in paragraph 2.4) to operate the new community centre via a medium to long term lease. BPC would be requested to make their decision within an eight-week period from the Executive decision date.

 

6.     Agrees that the management arrangements for the community centre are overseen by the Assistant Director Chief Executive’s Office by procuring an operator to lease and manage the centre, if BPC decline taking on the management of the community centre as set out in 2.5.