Agenda and minutes

Executive - Tuesday, 10 November 2020 5.00 pm

Venue: Online Only - Microsoft Teams

Contact: Hannah Stevenson  01344 352308

Link: This meeting will be held online


No. Item


Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.


Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.


Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.


It was noted that Councillor Birch’s wife, Councillor Mrs Birch, was presenting item number 5 on the agenda, the Care Leavers Overview and Scrutiny Review Report.


Minutes pdf icon PDF 213 KB

To consider and approve the minutes of the meeting of the Executive held on 20 October 2020.


Additional documents:


RESOLVED that the minutes of the meeting of the Executive on 20 0ctober 2020 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.


Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.


There were no Urgent Items of Business.

Executive Decisions and Decision Records pdf icon PDF 81 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:


Education, Skills and Growth Overview & Scrutiny Panel - Care Leavers pdf icon PDF 209 KB

To consider the outcomes of the review into the impact of accommodation and support on the educational attainment and skills of young people leaving care.

Additional documents:




       i)          the Housing Allocation Policy 2015 be reviewed to include consideration of priority being awarded to care leavers where the authority has a Corporate Parenting role, particularly those who opt to ‘stay put’ with their foster family, in line with the newly issued Government Guidance.


      ii)          the life skills and money management information be reviewed to ensure consistency of provision; information available on the Local Offer Care Leavers website and consider frequency of visits to prepare care leavers for independence.


    iii)          the Staying Put Policy be revised using plain English; develop an easy-read version with foster carers and care leavers and consider extending the three month time limit when a care leaver can return to their foster family.


    iv)          the joint protocol between Children’s Social Care (CSC) and Housing

Team for assessing and meeting the needs of homeless young people be reviewed, in line with the newly issued Government Guidance.


     v)          care leavers’ achievements be acknowledged and give them the

opportunity to participate by replicating the offer to Children Looked After, and be reviewed with any policy changes implemented within agreed timeframes with the housing team.


    vi)          the timescales for implementing the recommendations are agreed.


   vii)          the Overview & Scrutiny Commission will review the implementation of

the recommendations within six months and host a focus group of care

leavers to understand the impact of the pandemic on care leavers specifically.


Supported Bus Service Changes pdf icon PDF 939 KB

To inform the Executive of emerging issues associated with supported bus service provision and seek approval for necessary changes in 2021/22.

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       i)          the supporting information is noted.


      ii)          the proposed changes to supported bus services are progressed.


Heathlands Redevelopment pdf icon PDF 134 KB

Executive to note the update on the service provider model for the new 66 bed EMI & Intermediate care home and approve the associated procurement plan.

Additional documents:




       i)          the Strategic Procurement Plan be approved for procuring a provider for dementia nursing care services in Heathlands.


      ii)          the joint approach for working with NHS East Berkshire Clinical Commissioning Group and Frimley Health Foundation Trust, our integrated

NHS care partners, who shall jointly deliver intermediate care services in Heathlands be noted.


    iii)          the decision in respect of the commissioning of the hotel services provision be delegated to the Heathlands Joint Project Board, in consultation with the Executive Member for Transformation and Finance, which is chaired by the

Bracknell Forest Council Director: Resources.


    iv)          the Heathlands Joint Project Board, in consultation with the Executive Member for Transformation and Finance, be delegated to agree the arrangement between the Council and the Clinical Commissioning Group and, if applicable, Frimley Health Foundation Trust for the sharing of the costs of the hotel services and any other pooling of funds in relation to the arrangement under a Section 75 agreement pursuant to the NHS Act 2006.



Joint Venture Business Plan pdf icon PDF 408 KB

To agree recommendation for LLP to adopt the Joint Venture Business plan

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RECOMMENDED that the Council:


       i)          approve the first proposed JV Business Plan for the Bracknell Forest

Limited Liability Partnership joint venture between the Council and

Countryside Properties (UK) Ltd as set out in Annex A/A1 and confidential Annex B of the Director: Finances report.


      ii)          approve the proposed Site Development Plan for Coopers Hill for

“Bracknell Forest Limited Liability Partnership”, including land drawdown where conditions have been met as set out in confidential Annex C of the Director: Finances report and the Council’s equal share of funding needed to undertake this development of up to £2.25m;


    iii)          Subject to recommendations 2.1 and 2.2 being approved by the Executive and Council, to note that the formal Incorporation of the JV and execution of the associated legal contract documentation for “Bracknell Forest Limited Liability Partnership JV” will take place in December 2020;


Procurement Plan for new Framework for Road Based Passenger Transport Framework pdf icon PDF 197 KB

To approve the Procurement Plan for the award of a new framework for road based passenger transport.

Additional documents:




       i)          the methodology for advertising the Framework opportunity, evaluating supplier submissions, and appointing suppliers to the new Framework agreement be approved.


      ii)          the new Framework Agreement is implemented using a Dynamic

Procurement System (DPS) so that suppliers may join the Framework at any point during its lifetime.