Agenda and minutes

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

To consider and approve the minutes of the meeting of the Executive held on 10 March 2020.

RESOLVED that the minutes of the meeting of the Executive on 10 March 2020 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

The Chairman gave notice that he had agreed to the addition of an item of urgent business to the agenda for the meeting.  The report concerned Support for Everyone Active during COVID-19. An urgent decision was required due to the COVID-19 pandemic.

RESOLVED that the performance of the council over the period from October – December 2019 highlighted in the Overview Report in Annex A be noted.

To consider the following motion:

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012  and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of items 7, 8 and 9 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

NB:      No representations were received in response to the 28 day notice of a private meeting.

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of item 6 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

(3)        Information relating to the financial or business affairs of any particular person (including the authority).

RESOLVED that:

1          The Borough Solicitor be authorised to enter into an Agreement for EDS provision on behalf of Bracknell Forest Council with current partners of the service to take effect immediately upon the expiry of the current arrangement on 5 June and to cover a term of seven years.

2          The Agreement being based on Bracknell Forest standard terms with the Borough Solicitor be authorised in conjunction with the Executive Director (People) to  take any necessary drafting amendments to the draft which are necessary to  conclude the Agreement without materially effecting its intent and substance

RESOLVED that the Procurement Plan for the appointment Water and Wastewater supplier to the Council attached in annex A be approved.

To seek approval to agree the investment in Waterside Park and the relocation of EDS/Forestcare service.

RESOLVED that

1          The relocation of Forestcare and EDS to Waterside Unit B be agreed

2          The funding of the scheme from a combination of deferred planned maintenance works and the current underspend in the Time to Change budget be agreed

RESOLVED that the measures set out in in Annex 1 be agreed. Agreement will be by signature of acceptance of annex 1 delegated by the Executive to the Chief Executive.