Agenda and minutes

Executive - Tuesday, 18 July 2023 5.30 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD

Contact: Hannah Harding  01344 352308

Link: This meeting will be a Hybrid meeting


No. Item


Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.


Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.


Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.


Councillors Bidwell and Neil declared affected interests in relation to

item 8 being the Council’s representatives on the Board overseeing the joint

venture and would leave the meeting for the item.



Minutes pdf icon PDF 106 KB

To consider and approve the minutes of the meeting of the Executive held on 20 June 2023.


Additional documents:


RESOLVED that the minutes of the meeting of the Executive on 20 June 2023  together with the accompanying decision records be confirmed as a correct record.


Urgent Items of Business


There were no urgent items of business.

Executive Decisions and Decision Records pdf icon PDF 67 KB

The Executive considered the following items. The decisions are recorded in the

decision sheets attached to these minutes and summarised below:

Additional documents:


Revenue Expenditure Outturn 2022/23 pdf icon PDF 116 KB

To note the outturn position for the year and approve earmarked reserves.

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RESOLVED that the Executive:


i.       Notes the outturn expenditure for 2022/23, subject to audit, of £87.606m, which represents an under spend of -£0.506m compared with the approved budget.


ii.     Approves the budget carry forward of £0.036m (see paragraph 5.8).


iii.    RECOMMENDS that Council note the Treasury Management performance in 2022/23 as set out in Annexe B.


iv.    Approves the earmarked reserves as set out in Annexe C.


v.     Approves the virements relating to the 2022/23 budget (see Annexe D).


Capital Expenditure Outturn 2022/23 pdf icon PDF 138 KB

To note the outturn position for the year and approve carry forward requests.

Additional documents:


RESOLVED that the Executive:


i.       Notes the outturn capital expenditure as outlined in Table 1 and detailed in Annex A.


ii.     Approves the carry forward of £34.114m from the 2022/23 capital programme to 2023/24 including those specific schemes listed in Annexe B.


iii.    Notes the financing of capital expenditure as shown in Table 2.


iv.    Notes the 2023/24 Budget amendments identified in para 5.10 relating to the Joint Venture


v.     Approves the supplementary capital approval of £0.081m for the increased costs associated with the Berkshire Records Office as outlined in para 5.11.


vi.    Approves the virements requested in para 5.13.


High Street Multi Storey Car Park - Condition Survey pdf icon PDF 477 KB

To provide an update summarising the findings of a condition survey and agree the action plan

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i.       The High Street Car Park be closed at the end of October 2023, following the

recommendation made by Structural Engineers.


ii.     The Assistant Director, Property engages with stakeholders affected which

includes the commercial unit tenants (9), Council staff, season ticket holders, Town Centre partners and other parties that have an interest to ensure the implications of this decision are understood.


iii.    Savings that will be realised in expenditure budgets in the current year from the midyear closure be used to fund decommissioning work including erecting hoarding, securing the site, and commissioning pre and post decommissioning structural surveys.


iv.    The High Street Car Park site be added to the Bracknell Town Centre Southern Gateway site masterplan area. Outline plans for which will be presented for consideration to the Executive in Autumn 2023.


Joint Venture Progress pdf icon PDF 79 KB

To consider a report on the development of a site in Market Street, Bracknell

by the Cambium Partnership.

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i.       The Executive confirms its continuing support for the Market Street

development and agrees proposed changes to the Council’s previously agreed position as set out in paragraphs 1.4.1 – 1.4.4 of the confidential Appendix A, including notably:


·       Supporting a 10% increase to the Council’s 50% contribution to the development costs, reflecting increased construction costs and rephasing of expenditure, noting that this has no impact on the Council’s financial position due to the loan note mechanism in the Bracknell Forest Cambium Partnership legal agreements;


·       Delegating authority to the Assistant Director: Contract Services to enter into an agreement with the Bracknell Forest Cambium Partnership for required off-site car park provision.


ii.     The Executive, looking ahead to future town centre development, requests

the Executive Director for Place, Planning and Regeneration to review the

Council’s current town centre parking standards and identify a range of future

options to reduce reliance on car usage and promote the use of more sustainable public and private transport solutions that align with the Council’s

climate change ambitions for the Council itself and the Borough of Bracknell



Supported Living - Strategic Procurement Plan pdf icon PDF 85 KB

Strategic Procurement Plan outlining new framework and approach for commissioning Supported Living services for individuals with Learning Disabilities and Autism.

Additional documents:




i.       The Executive approve the Strategic Procurement Plan for procuring an “Independence Support & Supported Living” service through a flexible framework under the Light Touch Regime as detailed in the Strategic Procurement Plan.


ii.     The Executive delegate authority for the Supported Living Flexible Framework award decision to the Executive Director, People, following consultation with the Executive Member for Adult Services, Health and Housing.