Issue - meetings

Warfield Community Hub

Meeting: 15/10/2024 - Cabinet (Item 12)

To update the Executive on the progress of the Warfield Community Hub project and to seek approval for the partnership agreement, funding, and delivery of the project. The project is being delivered by Bracknell Forest Council (BFC) in partnership with Warfield Parish Council (WPC).

Additional documents:

Appendix 1 - Draft Building Licence clean Restricted , View reasons restricted (12/2)
Appendix 1 - DRAFT Warfield Partnership Agreement clean Restricted , View reasons restricted (12/3)
Appendix 2 - Warfield Hub - SPP 2024 v1.0 Restricted , View reasons restricted (12/4)
Appendix 3 - Warfield Community Hub 10 Sep 2024 v1.0 Restricted , View reasons restricted (12/5)
Appendix 4 - Risk Register Restricted , View reasons restricted (12/6)
Appendix 5 - Covenants and Disposal Restricted , View reasons restricted (12/7)
Appendix 6 - Appropriation Restricted , View reasons restricted (12/8)
Appendix 7 - Costs and Funding Model Restricted , View reasons restricted (12/9)

Minutes:

RESOLVED that

i. the development of a community hub in Warfield, with a funding model based on 50:50 cost sharing between Bracknell Forest Council and Warfield Parish

Council is supported.

ii. the Partnership Agreement outlined in paragraph 6.11 (restricted Appendix) is approved, which was approved by WPC on 20 August 2024. The signing of the agreement is delegated on behalf of Bracknell Forest Council to the Borough Solicitor, substantively in the form annexed; It will be legally binding after both parties sign the agreement and date the same;

iii. the Strategic Procurement Plan, paragraph 6.10 is approved, for the building design and works including early/enabling works (restricted Appendix

iv. the contract award for the Phase 1 Pre-Construction Services (RIBA Stage 3 design / Planning Permission and RIBA Stage 4) is delegated to the Executive Director: Communities in consultation with the Cabinet Member for Leisure, Culture, Public Protection and Democracy;

v. the contract award for Phase 2 Main Works – RIBA Stage 5 onwards (including any demolition/early/enabling works) is delegated to the Executive Director: Communities in consultation with the Cabinet Member for Leisure, Culture, Public Protection and Democracy;

vi. the decision to appropriate the land at Priory Fields for planning purposes under Section 122(1) of the Local Government Act 1972 is delegated to the Assistant Director: Property in consultation with the Executive Director: Communities (paragraph 6.15), subject to a planning consent being obtained together with any consequent actions arising therefrom.

RECOMMENDED that Council approves an in-year supplementary capital approval of £13.7m to enable the scheme to be progressed as part of the capital programme,

noting that this is the total scheme costs to be joint funded (50:50) by Bracknell

Forest Council and Warfield Parish Council using s106 and Community Infrastructure

Levy funding with some temporary borrowing, as summarised in paragraph 6.7 and

detailed in restricted Appendix 7.