Decision details

Contract award - Specialist Printing for Electoral Services

Decision Maker: Executive Member for Culture, Delivery and Public Protection

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To approve a contract for specialist printing and postage services for elections and electoral registration.


That the contract is awarded to Tenderer C identified in confidential Annexe A.

Reasons for the decision:

Tenderer C scored the highest overall points following the tender evaluation.

Alternative options considered:

      I.         Undertaking all printing using in-houses services: There is not the required level of expertise or knowledge available deliver the specialist print services that are legally required.


     II.         Utilising existing framework agreements: Those found to be available do not provide a comprehensive service required by the Council and there are no opportunities for collaboration with other public bodies.


   III.         Dividing the contract to use multiple suppliers: It was seen as more cost effective, efficient, and easier to contract manage with just one supplier.

Interests and Nature of Interests Declared:


Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;

Wards Affected: (All Wards);

Financial Impact: Included within report

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director:Delivery

Contact: William Drapans Email:

Publication date: 11/10/2022

Date of decision: 11/10/2022

Effective from: 19/10/2022

Accompanying Documents: