Decision Maker: Executive Member for Transformation & Finance
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
To approve the Strategic Procurement Plan for
the Corporate Cleaning Contract.
RECOMMENDED that the Executive Member for Transformation and Finance
i. agrees to the extension of the current contract arrangements until 30th August 2022 to align with the schools’ academic year.
ii. approves the Strategic Procurement Plan for Corporate Cleaning.
i. Council’s premises, including Civic buildings, nine Libraries, Youth centres and 10 schools. Due to the value of the requirement, it must be tendered in accordance with Public Contract Regulations 2015 and advertised on the Find a Tender Service (FTS), the South East Business Portal and Contracts Finder.
ii. The Council has commissioned additional “deep cleaning” throughout Covid-19 on an as needed basis, which the current contract has enabled us to do. We will therefore wish to ensure that the contract arrangements from September 2022 offers the same flexibility.
i. Not providing this service is not an option as Health & Safety standards would not be met.
ii. Utilising existing frameworks would create a framework within a framework which is not permitted under the Public Contracts Regulations, therefore the only route to market is for the Council to establish an independent framework agreement.
Reason Key: Expenditure > £400,000;
Wards Affected: (All Wards);
Financial Impact: Expected to be within existing budget
Subject to Urgent Proceedings: No
Making Representations: In writing to the Executive Director: Resources
Other reasons / organisations consulted
Feedback on current service through internal
Council officers and school
Contact: Kevin Ayers, Principal Procurement Officer Email: email@example.com.
Report author: Kevin Ayers
Publication date: 16/11/2021
Date of decision: 16/11/2021
Decided at meeting: 16/11/2021 - Executive
Effective from: 25/11/2021