Decision details

Procurement of a Neutral Vendor for Agency Staff

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To seek Executive approval to adopt a ‘hybrid’ approach of a neutral vendor for agency staff from 1 April 2021.


RESOLVED that the proposed re-procurement of a neutral vendor contract for provision of agency staff be approved, together with procurement of key specialist agencies, following the approach detailed in strategic procurement plan attached to this report.

Reasons for the decision:

The recommendation is to adopt a ‘hybrid’ approach and contract with several agencies which fill the gaps. These contracts, and the relationships with these suppliers, will be managed alongside the neutral vendor contract. The aim is to reduce the overall costs to the council and penalty costs incurred whilst improving compliance and governance around agency resource.


Alternative options considered:

1.     Procure software but manage the service internally. This is a significant change, though it has been done elsewhere.


2.     Expand the neutral vendor arrangement to include interims and/or permanent staff.

Interests and Nature of Interests Declared:


Reason Key: Affects more than 1 ward;

Financial Impact: Within existing budget

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Director of Resources

Other reasons / organisations consulted

Meeting(s) with interested parties


Finance Business Partners
Accounts Payable
Bracknell Forest Managers List Recipients

Contact: Alison Beswick, HR Advisor Email:

Report author: Alison Beswick

Publication date: 20/10/2020

Date of decision: 20/10/2020

Decided at meeting: 20/10/2020 - Executive

Effective from: 28/10/2020

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