Decision details

Extension of Street Cleansing and Grounds Maintenance Contracts

Decision Maker: Executive Director: Delivery

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To approve an extension to the current contract with Continental Landscapes


       i.          To extend the Street Cleansing and Grounds Maintenance contracts with CLL.


      ii.          To extend for five years from 1 October 2021 to 30 September 2026 plus two

further extensions to September 2028 of one year each subject to good

performance from October 2019 to September 2020 and October 2020 to

September 2021.

Reasons for the decision:

CLL have consistently provided good performance. As an output style contract joint

performance monitoring is carried out by CLL and the Environmental Services team

each week.


Excellent working relationship between client team and contractor, leading to good

operational understanding and an ability to work flexibly with CLL.


Lack of substantial reason to refuse an extension based on the terms and conditions

of the contracts.


Cost of tendering two significant contracts and the associated risk of financial

uncertainty if a new contract is tendered.

Alternative options considered:

Re-tendering both contracts. This would absorb significant officer time and cost to

the council when there is no reason to do so.

Interests and Nature of Interests Declared:


Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;

Wards Affected: (All Wards);

Financial Impact: Will be contained in the report.

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director: Delivery

Other reasons / organisations consulted




Contact: Damian James, Assistant Director: Contract Services Email: Tel: 01344 355157.

Date of decision: 29/04/2020

Effective from: 07/05/2020

Accompanying Documents: