Decision details
Microsoft Licensing Procurement Plan
PDF 110 KBDecision Maker: Executive
Decision status: Recommendations approved
Is Key decision?: Yes
Is subject to call in?: Yes
Purpose:
The Council's licensing agreement to use
Microsoft products expires on 30th June 2020 and therefore a tender
exercise is required to enable the use of Microsoft licenses under
an Enterprise Agreement from 1st July 2020. This procurement plan
sets out the process to achieve this.
Decision:
The procurement approach outlined in the Procurement Plan is agreed.
Reasons for the decision:
The council’s current three-year Enterprise Licensing Agreement for the majority of
Microsoft software expires on 30 June 2020. To enable the council to continue using
this software, a new agreement must be in place with effect from 1 July 2020.
The council is part way through the implementation of Office 365 products, and it is
advisable that the Council continues to implement these products with appropriate
security applied to get the best value and outcomes. It would probably not be cost effective to change to an alternative provider of similar products at this stage.
Alternative options considered:
The council could potentially secure Microsoft software licensing outside an
Enterprise Agreement, but this is likely to be significantly more expensive.
Interests and Nature of Interests Declared:
None
Reason Key: Expenditure > £400,000;
Financial Impact: The Council will be committing to procure Microsoft Licensing for a three year period under the Enterprise Agreement following a contract award.
Declarations: None
Subject to Urgent Proceedings: No
Making Representations: In writing to the Executive Director: Delivery
Other reasons / organisations consulted
Not applicable.
Consultees
None.
Contact: Debbie Langley, ICT Enabling Hub Manager Email: debbie.langley@bracknell-forest.gov.uk Tel: 01344 354034.
Report author: Debbie Langley
Publication date: 11/02/2020
Date of decision: 11/02/2020
Decided at meeting: 11/02/2020 - Executive
Effective from: 20/02/2020