Decision details

I.      the Procurement Plan is approved.

II.    the use of a Dynamic Purchasing System (DPS) to tender for individual

routes is approved.

1.    It is a requirement of the Contract Standing orders that the Executive approve any Procurement Plan with a value in excess of £1,000,000. This decision seeks approval for the procurement process.

2.    Central Government has recognised issues relating to frameworks and has

introduced a better DPS to allow additional suppliers to join the agreement and increase competition throughout the term.

3.    The business case for moving to a DPS from current framework arrangement is that the DPS will allow us to better ensure diversity of supply, resilience locally and best price at point of purchase.

1.    Pre-existing frameworks were considered but there are currently none available for these types of service.

2.    Stay with existing contractual arrangement through BFC’s own framework

agreement; however, a DPS allows more flexibility throughout its term and the ability for new suppliers to come on board.

3.    Use a 3rd party commissioning service such as adam HTT Ltd. This was investigated but the proposal from adam introduced a further expensive layer that the Council cannot afford at present and did not provide enough benefit over a self-delivered DPS.

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