Decision details

Temporary Accommodation Housing Compliance, Void and Reactive Maintenance Contract

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To seek approval of the procurement plan for the procurement of a reactive maintenance contractor to provide a 24-hour service for the temporary accommodation housing, compliance, void and reactive maintenance contract.


RECOMMENDED to the Executive Member for Adult Services, Health and Housing that they:


1.     The Procurement Plan for the appointment of a contractor to provide a Temporary Accommodation housing Compliance, void and reactive maintenance contract is approved.


2.     To delegate the award of the contract to the Executive Member for Adult Services, Health and Housing

Reasons for the decision:

1.     There is a requirement of the Council’s Contract Standing Orders that any contracts in excess of £189k (for goods and services) are required to go to a formal tendering process to ensure value for money and compliance with legislation.


2.     To ensure that the Council has an effective and reliable contractor in place to deal with any compliance, void and reactive maintenance issues that may arise.


3.     Failure to do so could result in costly implications for the Council and could also impact on the services we are able to offer our tenants within the temporary accommodation portfolio of buildings.

Alternative options considered:

One alternative option considered was a contractor framework for reactive maintenance consisting of local small to medium sized building contractors. However, the management of the frameworks (i.e. marking and ranking the suppliers fairly and equitably as the Council is legally obliged to do under the Public Contracts Regulations is more onerous than beneficial. It is also deemed appropriate that one contractor is utilised for all void works in order to proffer better value for money and consistency of works and services.

Interests and Nature of Interests Declared:


Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;

Wards Affected: (All Wards);

Financial Impact: Within existing budgets with no additional budget pressures.

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director: People.

Other reasons / organisations consulted

Not applicable.



Contact: Sarah Gee, Assistant Director: Early Help and Communities Email: Tel: 01344 351447.

Report author: Sarah Gee

Publication date: 25/01/2022

Date of decision: 25/01/2022

Decided at meeting: 25/01/2022 - Executive

Effective from: 02/02/2022

Accompanying Documents: