Decision details

Domestic Abuse Refuge and Outreach Services 2022 - Strategic Procurement Plan

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To seek approval of the Strategic Procurement Plan for Domestic Abuse Refuge and Outreach Services. Bracknell Forest Council’s current contract for Domestic Abuse Refuge and Outreach Services expires on the 31st August 2022. The new contract duration will be for 5 years (1st September 2022 – 31st August 2027) with an optional extension for 2 years (1st September 2027 – 31st August 2029).


RECOMMENDED to the Executive Member for Adult Services, Health and Housing that:


1.     That Council’s plan for procuring Domestic Abuse Refuge and Outreach Services is approved under the Social and other Specific Provisions of the Public Contracts Regulations (also known as the Light Touch Regime) as detailed in the Strategic Procurement Plan.

Reasons for the decision:

1.     The procurement of the Domestic Abuse Refuge and Outreach Service Contract supports the delivery of our Statutory Duties: Domestic Abuse Act 2021, Equality Act 2010, Human Rights Act 1998, Childrens Act 2004, Housing Act 1996 and Homelessness Reduction Act 2017.


2.     The proposed procurement of this service through a single stage tender will help maximise tender opportunities that will generate value for money and high-quality Domestic Abuse Refuge and Outreach provision. Tendering for a single provider / lead provider which will further enable consistent and efficient contract management arrangements.


3.     The COVID-19 pandemic has put additional demand on domestic abuse service providers both nationally and locally. During 2020/2021, there was an increase in Domestic Abuse incidents reported to police in Bracknell Forest. The re-tendering of this contract enables domestic abuse victims and their children to continue to access refuge and outreach services.


4.     To be compliant with Public Contract Regulations 2015 and BFC’s Contract Standing Orders, and for timely completion of the tender, award, and mobilisation phases in time for the contract to commence in September 2022.

Alternative options considered:

1.     Do nothing: current contractual obligation will lapse, there would be no adequate provision to meet our statutory duties and domestic abuse victims and their children’s access to refuge and outreach services would be reduced.


2.     Extending: Continually extending the current contractual arrangement will need to be permitted through waivers. The current contract for this service has already been extended twice by waiver. Use of further waivers is not advisable as it does not provide stability for BFC or the provider.


3.     Spot purchasing without a contractual arrangement: Best value for money is unlikely to be achieved. Spot purchasing would not attract the same speed of response to referrals made under contract.

Interests and Nature of Interests Declared:


Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;

Wards Affected: (All Wards);

Financial Impact: It is estimated that the value of this 5-year contract will be approximately £457,236 with a further £187,272 for the optional extension for 2 years. Total estimated expenditure would therefore be £644,508 over 7 years.

Declarations: None

Subject to Urgent Proceedings: No

Making Representations: In writing to the Executive Director: People

Other reasons / organisations consulted




Contact: Amy Jones Email:

Report author: Sarah Gee

Publication date: 15/03/2022

Date of decision: 15/03/2022

Decided at meeting: 15/03/2022 - Executive

Effective from: 23/03/2022

Accompanying Documents: