Decision details

Procurement Plan for new Framework for Road Based Passenger Transport Framework

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To approve the Procurement Plan for the award of a new framework for road based passenger transport.



       i)          the methodology for advertising the Framework opportunity, evaluating supplier submissions, and appointing suppliers to the new Framework agreement be approved.


      ii)          the new Framework Agreement is implemented using a Dynamic

Procurement System (DPS) so that suppliers may join the Framework at any point during its lifetime.

Reasons for the decision:

The current framework agreement has expired and must be renewed to ensure the

effective procurement of future bus contracts.


The new framework agreement will provide the structure to source suitable bus services providers from the marketplace. The subsequent call-off contracts under the framework will then secure particular routes through a competitive process.

Alternative options considered:

To continue without a framework agreement in place and conduct individual tenders

each time a new service needs to be commissioned. This would be time consuming and would affect the Council’s response to changes in circumstance.


To pursue a non-DPS Framework valid for four years. Previously, only three operators met the deadline for the current framework agreement and so a fixed and inaccessible framework would limit the scope for best value and resilience.

Interests and Nature of Interests Declared:


Reason Key: Expenditure >£400,000 & Affects more than 1 ward.;

Wards Affected: (All Wards);

Financial Impact: Within existing budget

Declarations: None

Subject to Urgent Proceedings: no

Making Representations: In writing to the Director: Place, Planning and Regeneration

Other reasons / organisations consulted




Contact: Phillip Burke, Senior Transport Co-ordinator Email: Tel: 01344 351266.

Report author: Phillip Burke

Publication date: 10/11/2020

Date of decision: 10/11/2020

Decided at meeting: 10/11/2020 - Executive

Effective from: 18/11/2020

Accompanying Documents: