Executive Decisions

Decisions published

13/02/2020 - Blue Mountain Community Hub Redevelopment Demolition ref: 3024    Recommendations Approved

Decision Maker: Director: Place, Planning & Regeneration

Decision published: 13/02/2020

Effective from: 13/02/2020

Decision:

The contract for the demolition works for the Blue Mountain Community Hub Redevelopment project has been procured in accordance with the Council’s Standing orders and the Procurement Plan agreed by the Executive in December 2019.




Wards affected: Binfield with Warfield;

Lead officer: Andrew Hunter


11/02/2020 - Heathlands Redevelopment ref: 3021    Recommendations Approved

For the Executive to approve the main works contract for the redevelopment of Heathlands care home in line with the procurement plan and to note the partnership arrangements that consider and allocate risk and reward appropriately between the various parties in line with the draft Heads of Terms.

Decision Maker: Executive

Made at meeting: 11/02/2020 - Executive

Decision published: 11/02/2020

Effective from: 20/02/2020

Decision:

       i.          the appointment of Stepnell Ltd. is confirmed to undertake enabling works, which include site set up, demolition, utility investigation and surveys.

 

      ii.          the appointment of Stepnell Ltd is confirmed to undertake the construction of a new facility at Heathlands subject to the scheme achieving planning permission, following a value for money assessment which is set out in confidential Annex A of the Director: Finance’s report;

 

     iii.          the use of the ground floor of the new Heathlands facility is endorsed to be used for the first 24 months of operation (subject to 6 monthly reviews) for short-term support for individuals, notably those who are elderly and infirm with some mental health issues including a dementia diagnosis, who would otherwise be placed in an Acute setting (as described in paragraphs 5.23 to 5.27 in the Director: Finance’s report);

 

    iv.          the Borough Solicitor be authorised to enter into discussions with Frimley Health Foundation Trust to establish a joint venture in the form of a private limited company to operate the facility and to enter into the relevant contractual documentation to give effect to its governance arrangements, reflecting the Heads of Terms previously agreed by the Executive in September 2019 and the legal advice attached as Annex C Director: Finance’s report.

Wards affected: Wildridings & Central;

Lead officer: Harjit Hunjan


11/02/2020 - Microsoft Licensing Procurement Plan ref: 3022    Recommendations Approved

The Council's licensing agreement to use Microsoft products expires on 30th June 2020 and therefore a tender exercise is required to enable the use of Microsoft licenses under an Enterprise Agreement from 1st July 2020. This procurement plan sets out the process to achieve this.

Decision Maker: Executive

Made at meeting: 11/02/2020 - Executive

Decision published: 11/02/2020

Effective from: 20/02/2020

Decision:

The procurement approach outlined in the Procurement Plan is agreed.

Lead officer: Debbie Langley


11/02/2020 - Capital Programme 2019/2020 ref: 3020    Recommendations Approved

To recommend to Council the annual budget.

Decision Maker: Executive

Made at meeting: 11/02/2020 - Executive

Decision published: 11/02/2020

Effective from: 20/02/2020

Decision:

That the Executive recommends to the Council:

 

       i.          General Fund capital funding of £19.225m for 2020/21 in respect of those schemes listed in Annexes A D of the Director:Finance’s report.

 

a)     The inclusion of an additional budget of £1m for Invest to Save schemes.

b)     The inclusion of £3.97m of expenditure to be funded from S106 and SANG as outlined in paragraph 5.15 of the Director:Finance’s report.

c)     That those schemes that attract external grant funding are included within the Capital Programme at the level of funding received.

 

      ii.          Agrees that capital schemes that require external funding can only proceed once the Council is certain of receiving the grant.

 

     iii.          Confirms its support to investing land and cash to help secure development through a Property Joint Venture once it is established, noting that the financial parameters will be clearly set out in an initial Business Plan that will be approved by the Council later this year.

Wards affected: (All Wards);

Lead officer: Calvin Orr


11/02/2020 - Revenue Budget 2020/21 ref: 3019    Recommendations Approved

To recommend to Council the annual budget

Decision Maker: Executive

Made at meeting: 11/02/2020 - Executive

Decision published: 11/02/2020

Effective from: 20/02/2020

Decision:

That the Executive, in recommending to Council a budget and Council Tax level for 2020/21:

 

                           i.          Confirms the original budget proposals, subject to the revisions in section 8.3 of the Director:Finance’s report and those decisions to be taken elsewhere on this agenda on the capital programme;

 

                          ii.          Agrees the provision for inflation of £1.998m (section 8.2) of the Director:Finance’s report;

 

                         iii.          Agrees the additional budget proposals as set out in Annexe A and Annexe D and in sections 6.2, 6.3, 7.3, 8.3, 9.1, 9.3 and 10.6 of the Director:Finance’s report;

 

                        iv.          Agrees that the Council should make additional funding available for distribution to schools through the local funding formula at the level set out in section 9.1 of the Director:Finance’s report, subject to any minor amendments made by the Executive Member for Children, Young People and Learning following the receipt of definitive funding allocations for Early Years and High Needs pupils;

 

                          v.          Includes contingencies totalling £2.250m (section 10.6 of the Director:Finance’s report), use of which are to be authorised by the Chief Executive in consultation with the Director of Finance in accordance with the delegations included in the Council’s constitution;

 

                        vi.          Subject to the above recommendations, confirms the draft budget proposals;

 

                       vii.          Approves the Net Revenue Budget before allowance for additional interest from any use of balances as set out in Annexe G of the Director:Finance’s report;

 

                      viii.          Agrees the contribution of £0.375m to be made from revenue balances (before additional interest from the use of balances) to support revenue expenditure;

 

                        ix.          Recommends a 3.99% increase in the Council Tax for the Council’s services and that the Council Tax requirement, excluding Parish and Town Council precepts, be set as £63.475m;

 

                          x.          Recommends that the Council Tax for the Council’s services and that each Valuation Band is set as follows:

 

Band

Tax Level Relative    to Band D

        £

A

6/9

903.90

B

7/9

1,054.55

C

8/9

1,205.20

D

9/9

1,355.85

E

11/9

1,657.15

F

13/9

1,958.45

G

15/9

2,259.75

H

18/9

2,711.70

                        xi.          Recommends that the Council approves the following indicators, limits, strategies and policies included in Annexe E of the Director:Finance’s report:

 

·      The Prudential Indicators and Limits for 2020/21 to 2022/23 contained within Annexe E(i);

·      The Minimum Revenue Provision (MRP) Policy contained within Annexe E(ii);

·      The Treasury Management Strategy Statement, and the Treasury Prudential Indicators contained in Annexe E(iii);

·      The Authorised Limit Prudential Indicator in Annexe E(iii);

·      The Investment Strategy 2020/21 to 2022/23 and Treasury Management Limits on Activity contained in Annexe E(iv);

 

                       xii.          Approves the virements relating to the 2019/20 budget as set out in Annexe H of the Director:Finance’s report.

 

Wards affected: (All Wards);

Lead officer: Stuart McKellar, Arthur Parker


10/02/2020 - Enforcement and Parking Management Services Contract Award ref: 3017    Recommendations Approved

Decision Maker: Executive Director: Delivery

Decision published: 10/02/2020

Effective from: 19/02/2020

Decision:

The Enforcement and Parking Management Services contract that is due to commence on 1st July 2020 be awarded to Tenderer B.

Wards affected: (All Wards);

Lead officer: Damian James


06/02/2020 - Equalities Reporting 2018/19 ref: 3016    Recommendations Approved

To approve the publication of workforce and service based equality information which the Council is required to produce annually. To report on the progress against actions in the “All of Us” Equality Scheme 2018/19.

Decision Maker: Executive Member for Council Strategy and Community Cohesion

Decision published: 06/02/2020

Effective from: 15/02/2020

Decision:

       i.          Progress in implementing the Council’s “All of Us” Equality Scheme 2017-20 is noted.

 

      ii.          The Equality Scheme Monitoring Report 2018-19 at and the council’s Equality Monitoring reports for 2018-19 attached at B are approved for publication on the council’s website.

 

     iii.          thet‘All of Us’ Equality Scheme 2017-2020 containing our equalities objectives is refreshed and extended until March 2021.

 

Wards affected: (All Wards);

Lead officer: Samantha Wood


04/02/2020 - Bracknell Town Centre Regeneration Committee Update Report ref: 3015    Recommendations Approved

To update the Committee on the regeneration of Bracknell Town Centre.

Decision Maker: Bracknell Town Centre Regeneration Committee

Made at meeting: 04/02/2020 - Bracknell Town Centre Regeneration Committee

Decision published: 04/02/2020

Effective from: 13/02/2020

Decision:

i.          the contents of the report is noted.

 

ii.          the introduction of residential parking permits for the Bracknell Town Centre car parks at a differential cost for a period of ten years is approved.

Wards affected: (All Wards);

Lead officer: Andrew Hunter


03/02/2020 - Improvements to Farley Wood Community Centre ref: 3014    Recommendations Approved

To commit £7,800 for improvements at Farley Wood Community Centre.

Decision Maker: Executive Member for Culture, Delivery and Public Protection

Decision published: 03/02/2020

Effective from: 12/02/2020

Decision:

That expenditure of £7,800 in given from S106 contributions to the Farley Wood Community Centre.

Wards affected: Binfield with Warfield;

Lead officer: Lesley Doyle


03/02/2020 - Improvements to Priestwood Community Centre ref: 3013    Recommendations Approved

To commit £2,368 for improvement to Priestwood Community Centre.

Decision Maker: Executive Member for Culture, Delivery and Public Protection

Decision published: 03/02/2020

Effective from: 12/02/2020

Decision:

That  expenditure of £2,368 from S106 contributions on the Priestwood Community Centre.

Wards affected: Priestwood and Garth;

Lead officer: Lesley Doyle