The Board received a report briefing them on
the progress in the delivery of the re3 Joint waste PFI Contract.
The report covered:
General Data Protection Regulations (GDPR)
Marketing and Communications Review
The Board was advised that:
- The form of
words for GDPR which had been proposed by Wokingham Borough Council
had been shared with colleagues in Bracknell Forest, Reading and
FCC. Due to the work load of the three councils legal teams, it had
been advised that re3s legal advisors be engaged to support he
councils in ensuring that the re3 PFI contact was amended to
support compliance with GDPR. It was expected that the wording
wouldn’t change a great deal, if at all. This was a good
example of the three councils working together.
- The Data
Privacy Notice had been reviewed and amended accordingly. This had
been circulated with data protection colleagues in each of the
three councils and would also be circulated with Board
- GDPR would
be launched on the 25 May 2018, Oliver Burt was unsure if the full
contract would be amended by then, however the processes in place
- The bags or
re3Grow compost had arrived, these would be sold by the meet and
great teams at the re3 sites. The meet and greet team had been
briefed and a FAQ had been produced which would be shared with the
Board Members. The cost of a bag would be £3.50 which would
cover the full cost with no loss or profit being made. A multi bag
offer may be put in place, but this wouldn’t undercut the
- The selling
of the compost bags would be announced by press release after the
local elections on the 4 May, which would be prior to the May Bank
Holiday weekend. There would also be signage at both Longshot Lane
and Smallmead and a full social media campaign.
- The compost
bags would be paid for at the entrance of both sites and then
collected when the purchaser had emptied their recycling they would
collect the bags on exit at Smallmead and near the bag splitting
area at Longshot.
were raised about Longshot as this was a smaller and tighter site.
There had been recent issues with customers waiting on the ramp as
they couldn’t see if there was free spaces. This had been
brought up with the contractor who was looking to resolve the
- If the
compost bags were a success Members suggested that they plan ahead
for next year and market them to local supermarkets to sell and
look into the possibility of them being sold at other council owned
outlets, such as allotments.
- As the bags
were composted in Sutton Courtney, there was a disclaimer on the
bags to say that it wasn’t only made up of re3 garden
of Pots, Tubs, Trays and Cartons had been launched in February and
a pack consisting of two leaflets and a letter had been sent to all
residents. The communications had been well received and feedback
had been positive. There had also been a successful social media
arrangements for recycling re3 plastics within the UK had been
extended from 6 to 12 months.
introduction of the new recycling materials had been a great
example of the JWDB working well together.
- It was
noted that Wokingham residents could request additional recycling
boxes. These did not have lids. There was an issue with paper and
card getting wet which was currently being looked into. A large
number of additional boxes had been issued in January and February
and people were being encouraged to put paper and cardboard in
their bottom box. The re3 Marketing and Communications
Officer would work with Wokingham to
help with their coms.
- It was
expected that detailed data including the new recycling materials
would be issued in May which would be shared with officers and
brought to the Board in July.
regarding individual councils contaminated recycling amounts was
included within the reports.
- The re3
communication activities for 2018 had been reviewed and planned
following meetings with the respective waste collection teams at
the re3 councils. In the course of delivering the activities for
2018, the re3 Marketing and Communications Officer would work
closely with the respective waste collection teams, including
scheduling work alongside them in the respective
Pragnell from College Town Junior
School had attended Bracknell Forests Full Council and gave an
excellent presentation on the work she had been doing in the
school. It was suggested that perhaps Caroline could help put a
pack together for schools which could be used across the three
- To date 50
groups had registered for the glass bottle campaign. The re3
Marketing and Communications Officer had attending a school
assembly where the campaign was launched and promoted.
completion was in place to suggest names for the new glass
recycling trucks, this had national website and radio
- It was
requested that coms be considered for those people who don’t
drive or live near a recycling centres.
amendments had been made to the Marketing and Communication Plan
- The coms for
food waste minimisation was already under way.
Members noted the contents of the report.
Members approved the recommendation at 6.4 of the report to offer a
multi-buy offer on re3grow compost,