Agenda item

Permanent permission to annually stage the temporary children's Christmas theatrical event, Lapland UK, (for the sole use of the applicants LUK Events Ltd) from 21st November to 24th December each year, encompassing the last two weekends in November (whichever is the longer), with set up and dismantling periods between 1st October and the opening event and 27th December and 31st January respectively, with the removal of all structures from the site and the reinstatement of the land in the intervening periods.

Permanent permission to annually stage the temporary children's Christmas theatrical event, Lapland UK, (for the sole use of the applicants LUK Events Ltd) from 21st November to 24th December each year, encompassing the last two weekends in November (whichever is the longer), with set up and dismantling periods between 1st October and the opening event and 27th December and 31st January respectively, with the removal of all structures from the site and the reinstatement of the land in the intervening periods.

 

The Committee noted:

·         The supplementary report of the Head of Planning tabled at the meeting.

·         The comments of Winkfield Parish Council.

·         Five letters of representation raising material considerations as detailed in the agenda papers.

 

The Committee considered the necessity of a shuttle bus transporting customers to and from Ascot Train Station as detailed in Condition 17.

 

The Committee AGREED that Condition 17 be removed.

 

It was RESOLVED that the application be APPROVED subject to the following conditions:-

 

01.     The use hereby permitted shall be carried on only by LUK Events Ltd and when the land ceases to be occupied by LUK Events Ltdthe use shall cease.

REASON: - The site is located outside of a defined settlement where it is the policy of the Local Planning Authority to restrict such use of the land and planning permission is only granted because the use is temporary in nature for three months of every year with all structures been cleared from the land in the intervening period of this seasonal event. 

[Relevant Policies: BFBLP EN8, Core Strategy DPD CS9]

 

 

02.     The development hereby permitted is granted for a limited period and restricted as follows:

                          

          (a) Open to the public annually between 21st November to 24th December to always include the last 2 weekends in November (whichever is the longer),

                                      

          (b) Open for site setup/dismantling annually between 1st October and the opening event and 27th December and 31st January respectively         

         

          (c) Construction/Dismantling Traffic shall not enter/exit the site between         

         

          08:00 hrs - 09:00 hrs       

          17:00 hrs - 18:00 hrs       

              

          Outside of these dates, the development and all temporary structures/buildings brought onto the land in pursuance of this permission and use shall be removed from the site and land restored to its former condition in accordance with a scheme which shall have been previously submitted to and have been approved in writing by the Local Planning Authority.

                          

          REASON: To accord with the terms of the application and to enable the Local Planning Authority to regulate and control the development of the land.

 

03.     The development hereby approved shall take place only between the dates approved in condition 01 above and the site shall operate within the following time frames.        

                                                  

          (a) The site shall be open to the public no earlier than 30 minutes prior to the following tour operating times       

          (i) Tour Times: Monday - Friday 10:00 hrs - 18:00 hrs                          

          (ii) Tour Times: Saturday- Sunday 09:00 hrs - 18:00 hrs           

          (iii) No tours shall commence after 18:00 hrs and the site shall close at 22:00 hrs.      

                          

          (b) No activity shall be permitted on the site between 22:00 hrs and 08:00 hrs 

                                      

          REASON: - To ensure the impact of this development does not adversely affect the local highway network and neighbours amenities.                    

          [Relevant Plans and Policies: BFBLP Saved Policies EN20, M4, Core Strategy DPD Policy CS23]

         

04.     The development hereby permitted shall be carried out only in accordance with the following approved plans and information:

                          

Dwg No. DW02 - C - Site location plan - LPA restamp date 26.11.15  

Dwg No. DW02.2- H - Proposed site plan - LPA received 22.01.16

Dwg No. DW03 - C - Site section AA - LPA restamp date 26.11.15;

Dwg No. DW04 - B - Site sections BB & CC- LPA restamp date 26.11.15

Dwg No. DW05 - B - Site Section DD - LPA restamp date 26.11.15

Dwg No. DW06 - B - Site Section EE - LPA restamp date 26.11.15

Dwg No. DW07 - C - Proposed Foyer Sanitation - LPA restamp date 26.11.15

Dwg No. DW08 - B - Proposed Foyer- LPA restamp date 26.11.15

Dwg No. DW09 - C - Proposed Glade - LPA restamp date 26.11.15

Dwg No. DW10 - B - Proposed Toy Factory - LPA restamp date 26.11.15

Dwg No. DW11 - B - Proposed Mother Christmas Kitchen - LPA restamp date 26.11.15

Dwg No. DW12 - B - Proposed Husky Kennel - LPA restamp date 26.11.15

Dwg No. DW13 - B - Proposed Skate Exchange - LPA restamp date 26.11.15

Dwg No. DW14 - A - Proposed Ice Rink - LPA restamp date 26.11.15

Dwg No. DW15 - B - Proposed Gingerbread Café - LPA restamp date 26.11.15

Dwg No. DW16 - B - Proposed Forge - LPA restamp date 26.11.15

Dwg No. DWl17- B - Proposed Post Office - LPA restamp date 26.11.15

Dwg No. DW18 - B - Proposed Pixie Mixie - LPA restamp date 26.11.15

Dwg No. DW19 - B - Proposed Gift Shop - LPA restamp date 26.11.15

Dwg No. DW20 - C - Proposed Village Sanitation - LPA restamp date 26.11.15

Dwg No. DW21 - B - Proposed Elf Restaurant - LPA restamp date 26.11.15

Dwg No. DW22 - A - Proposed First Aid - LPA restamp date 26.11.15

Dwg No. DW23 - B - Proposed Father Christmas Lobby - LPA restamp date 26.11.15

Dwg No. DW24 - C - Proposed Father Christmas Hut - LPA restamp date 26.11.15

 Dwg No. DW25 - A - Proposed Reindeer Pen - LPA restamp date 26.11.15

Dwg No. DW26 - A - Proposed Event Storage - LPA restamp date 26.11.15

Dwg No. DW27 - B - Proposed Event Workshop - LPA restamp date 26.11.15

Dwg No. DW28 - A - Proposed Offices: Scale - LPA restamp date 26.11.15

Dwg No. DW29 - A - Proposed Dressing Rooms - LPA restamp date 26.11.15

Dwg No. DW30 - B - Proposed Photo Collect - LPA restamp date 26.11.15

Security Fencing Details – LPA received 22.01.16

 

Planning Statement & Appendices - LPA restamp date 26.11.15

(Appendix 6) Ecological Appraisal 2013 and Ecological Monitoring/Update Report dated August 2015 – prepared by Applied Ecology

(Appendix 7) Lighting Report, prepared by Capita Symonds – May 2013 & update statement email dated September 2015

(Appendix 8) Trackway Specification

Cycle Facilities - LPA received 04.02.16

Contamination Prevention - LPA received 04.02.16

Noise Prevention - LPA received 04.02.16

 

          REASON: To ensure that the development is carried out only as approved by the Local Planning Authority.

 

05.     No sales of tickets shall take place on the site.

          REASON: - To ensure the impact of this development does not adversely affect the local highway network.  

          [Relevant Plans and Policies: BFBLP M4, Core Strategy DPD CS23]

 

06.     The security fencing and the screening shall be erected as approved before the site is opened to the public.      

          REASON: - In the interests of the visual amenities and character of the area and site security.         

          [Relevant Plans and Policies: BFBLP EN20, Core Strategy DPD CS7]

 

07.     Prior to the first use (including any vegetation/tree clearance) of the development hereby approved the following shall be undertaken:

(i)  the site shall be surveyed for the presence of reptiles

(ii) the completed survey shall be submitted to and approved in writing by the Local Planning Authority.

REASON: In the interests of nature conservation

[Relevant Plans and Policies: CSDPD CS1]

 

08.     Prior to the first use (including any vegetation/tree clearance) of the development hereby approved, a Reptile Mitigation Scheme shall be submitted to and approved in writing by the Local Planning Authority. The scheme shall include details of:

(i) measures to avoid harm to biodiversity

(ii) features provided to mitigate the loss of habitat

(iii) habitat enhancements (not mitigation)

(iv) on-going management of new features/habitat

The mitigation scheme shall be implemented in accordance with the approved details. An ecological site inspection report shall be submitted for approval within three weeks of the first occupation of the site hereby approved.

REASON: In the interests of nature conservation

[Relevant Plans and Policies: CSDPD CS1]

 

09.     Prior to the first use (including any vegetation/tree clearance) of the development hereby approved, a Landscape and Ecological Management Plan (LEMP) shall be submitted to, and approved in writing by, the local planning authority. The content of the LEMP shall include the following:

a)  Description and evaluation of features to be managed

b)  Ecological trends and constraints on site that might influence management

c)  Aims and objectives of management

d)  Appropriate management options for achieving aims and objectives

e)  Prescriptions for management actions

f)   Preparation of a work schedule (including an annual work plan capable of being rolled forward over a five-year period)

g)   Details of the body or organization responsible for implementation of the plan

h)   On-going monitoring and remedial measures

The LEMP shall also include details of the legal and funding mechanism(s) by which the long-term implementation of the plan will be secured by the developer with the management bodies responsible for its delivery.  The plan shall also set out (where the results from monitoring show that conservation aims and objectives of the LEMP are not being met) how contingencies and/or remedial action will be identified, agreed and implemented so that the development still delivers the fully functioning biodiversity objectives of the originally approved scheme.

The approved plan will be implemented in accordance with the approved details.

REASON: In the interests of nature conservation

[Relevant Plans and Policies: CSDPD CS1]

 

10.     No lighting shall be provided at the site other than in accordance with the approved scheme.  The development shall be carried out in accordance with the approved scheme.

          REASON: In the interests of the amenity of neighbouring residential properties nature conservation.

          [Relevant Policies: BFBLP EN20, EN25 and CSDPD CS1, CS7]

 

11.     The approved scheme detailing what preventative and remedial measures that will be implemented to prevent any spillages contaminating the land or water courses of the site shall be implemented prior to the site opening to the public.

          REASON: To ensure that any potential for contamination can be contained without impacting upon the natural habitat and species that it supports.        

          [Relevant Policies: BFBLP EN25]

 

12.     The approved scheme detailing what preventative and remedial measures will be implemented to prevent noise nuisance from plant and equipment brought onto the site shall be implemented prior to the first use of such equipment.

          REASON: To ensure that any potential for noise nuisance can be contained without impacting upon the amenities of residential properties bordering the site.

          [Relevant Policies: BFBLP EN25]

 

13.     Prior to the first use of the development hereby approved, a scheme shall be submitted to and approved in writing by the Local Planning Authority for on-site refuse storage (including any open air storage facilities) for waste material awaiting disposal (including details of any screening). Such facilities shall be provided in accordance with the approved details prior to the site opening to the public and thereafter shall be retained for the duration of the event.

          REASON: To ensure the provision of satisfactory waste collection facilities in the interests of amenity.

          [Relevant Policies:, BWLP WLP6 and WLP9]

 

14.   The car parking and turning and circulation shall be provided in accordance with the approved drawing DW02.2-H and remain available whilst the event is operational.

          REASON: To ensure that the development is provided with adequate car parking to prevent the likelihood of on-street car parking which would be a danger to other road users.

          [Relevant Policies: BFBLP M9, Core Strategy DPD CS23]

 

15.     The development hereby permitted shall not open to the public until the covered bike park as shown on drawing DW02.2-H is provided for employees. The scheme shall be implemented as approved and remain thereafter whilst the event is operational.

          REASON: In the interests of accessibility of the development to cyclists.

          [Relevant Policies: BFBLP M9, Core Strategy DPD CS23]

 

16.     Prior to the first use of the development hereby approved, a scheme shall be submitted to and approved in writing by the Local Planning Authority for a scheme detailing the site setup and removal phases that accommodates the following:

          (a) Parking of vehicles of site personnel, operatives and visitors          

          (b) Loading and unloading of plant and vehicles

          (c) Storage of plant and materials used in both the setup and removal phases of the development

          (d) Wheel cleaning facilities

          (e) Temporary portacabins and welfare for site operatives and each facility shall be retained throughout the course of construction of the development, free from any impediment to its designated use.  No other areas on the site, other than those in the approved scheme shall be used for the purposes listed (a) to (e).

          (f) No construction work shall take place on the site between 22:00 hrs and 08:00 hrs

          REASON: In the interests of visual amenity, road safety and nature conservation of the site.

          [Relevant Policies: BFBLP M4, M9, Core Strategy DPD CS23]

 

17.     Prior to the first use of the development hereby approved, a scheme (Car Park Management Plan) shall be submitted to and approved in writing by the Local Planning Authority detailing the operation and layout of the on site parking and access arrangements including the use of marshalling within the site to control traffic. The development shall be carried out in accordance with the approved scheme.        

          REASON: To ensure that the development is provided with adequate car parking to prevent the likelihood of on-street car parking which would be a danger to other road users and to encourage sustainable alternative transport options to reduce the reliance on private car travel and make good use of the public transport options.

          [Relevant Policies: BFBLP M4, M9, Core Strategy DPD CS23]

 

18.     Prior to the first use of the development hereby approved, a scheme shall be submitted to and approved in writing by the Local Planning Authority detailing advanced directional signage to the event on the Highway Network. Details shall include sign size (including size of any lettering), materials, fixings and location.

          The site shall not be open to the public until the approved scheme has been fully implemented. The signs shall be maintained for the duration of the event and removed once the event has closed.       

          REASON: In the interests of highway safety.    

          [Relevant Policies: Core Strategy DPD CS23]

 

19.     No overnight sleeping accommodation shall be permitted on the site.

          REASON: - For the avoidance of doubt no overnight staff/security accommodation shall be allowed on the site in the interest protecting the amenities of the neighbours and conservation interests of the area after the site has closed after each day of its operation.

          [Relevant Plans and Policies: BFBLP M4, Core Strategy DPD CS23]