Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions
Contact: Hannah Stevenson 01344 352308
The Committee noted the attendance of the following Substitute Members:
Councillor Mrs McKenzie-Boyle was substituting for Councillor Wade.
Councillor Mrs Green was substituting for Councillor for Councillor Mrs Hayes.
Declarations of Interest
Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.
Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.
Any Member with an affected Interest in a matter must disclose the interest to the meeting. There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.
To approve as a correct record the minutes of the meetings of the Committee held on 24 July 2019.
RESOLVED that, subject to the amendments above, the minutes of the meeting of the committee held on the 24 July 2019 be approved as a correct record and signed by the Chairman.
Justine Thorp from Ernst and Young provided an update on the assurance letter from BerkshirePension Scheme auditors. Deloitte were the overall auditor for the scheme and had communicated that they were unlikely to be able to provide their assurance letter until the end of September, but no specific date had been confirmed. All the other Berkshire Authorities would be in a similar position and the draft accounts had been uploaded to the Bracknell Forest website with an covering note.
Urgent Items of Business
Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.
There were no urgent items of business.
To receive an update on both the business continuity and cyber security items included in the Council’s Strategic Risk Register.
The Governance and Audit Committee had requested at its meeting on the 26 June 2019 that an update be provided on both the business continuity and cyber security items included in the Council’s Strategic Risk Register
Kevin Gibbs, Executive Director: Delivery provided an update on the Cyber Attack risk.
The key points covered included:
There was no benchmarking data available to compare the risk scoring to.
Kevin Gibbs, Executive Director: Delivery provided an update on the Business Continuity Management risk.
The key points covered included:
Exclusion of Public and Press
To consider the following motion:
That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item X which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:
(3) Information relating to the financial or business affairs of any particular person.
NB: No representations have been received in response to the notice under regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012
RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements)(Access to Information) Regulations 2000 and having regard to the public interest,members of the public and press be excluded from the meeting for the considerationof item 6 on the agenda (Item 22 in the minutes) which involves the likely disclosure of exemptinformation under the following category of Schedule 12A of the Local GovernmentAct 1972:
(3) Information relating to the financial or business affairs of any particular
To receive a summary of Internal Audit activity during the period April to August 2019.
Sally Hendrick, Head of Audit & Risk Management provided a summary of Internal Audit activity during the period April to August 2019.
During this period During the period April to August 2019, two grants were certified, one memo without an opinion had been finalised, seven reports were finalised, five reports were
issued in draft awaiting management responses, one draft report was being
discussed and in sixteen cases audit work was in progress.
New definition’s for opinions and priorities were being issued with recommendations to ensure that they were more meaningful and to provide a clearer insight into the degree of severity of opinions and recommendations. These would be included in the Internal Audit Charter which would be brought back to the committee for approval.
Delivery against the planned programme was behind original schedule due to the number of audits which have been requested to be deferred to later in the year. These deferrals would give officers chance to look at areas of weakness and address before audits took place.
The main audit contractors have already raised concern about pressure to deliver the Plan as it is now end-loaded. In some areas there will be pressure on officers with multiple audits ongoing for the same service areas within the same quarter.
Major issues had been identified in the GDPR audit, where ten major recommendations had been found. Lots of work was being undertaken and would be re audited in January 2020.
In the home 2 school transport audit, a major recommendation was raised again due to weaknesses where DBS checks have not yet been received.
In the AGRESSO audit two major recommendations were raised relating to the
absence of a Data Protection Impact Assessment (DPIA) and overdue review of the support agreement. The opinion also reflects ongoing issues around the system that needed to be sorted. A consultant had been appointed to investigate the issues.
One major recommendation was raised in the disabled facilities grant audit due to procurement weaknesses with procuring stairlifts and not testing for best value.
Within a school audit, two major recommendations were raised in relation DBS
checks for governors and frequency of budget monitoring by governors.
As a result of the members questions, the following points were made: