Agenda and minutes

Executive
Tuesday, 17 December 2019 5.00 pm

Venue: Council Chamber - Time Square, Market Street, Bracknell, RG12 1JD. View directions

Contact: Hannah Stevenson  01344 352308

Items
No. Item

29.

Declarations of Interest

Members are asked to declare any Disclosable Pecuniary or Affected Interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an Affected Interest in a matter must disclose the interest to the meeting.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

30.

Minutes pdf icon PDF 129 KB

To consider and approve the minutes of the meeting of the Executive held on 22 October 2019 .

 

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 22 October 2019  together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

31.

Urgent Items of Business

Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent.

Minutes:

There were no urgent items of business.

Executive Decisions and Decision Records pdf icon PDF 89 KB

The Executive considered the following items.  The decisions are recorded in the decision sheets attached to these minutes and summarised below:

32.

Capital Programme 2019/2020 pdf icon PDF 279 KB

To approve the Council’s budget proposals for budget consultation

Additional documents:

Minutes:

RESOLVED that

 

       i.          a Council funded capital programme of £4.79m for 2020/21 as set out in paragraph 5.11 of the Director:Finance’s report and summarised in Annex A, including the new schemes listed in Annexes B C is approved for consultation.

 

      ii.          the inclusion of £13.91m of expenditure to be externally funded (including £3.97m of S106 funding) as outlined in paragraph 5.12 of the Director:Finance’s report Is approved for consultation.

 

     iii.          the inclusion of an additional budget of £1m for Invest-to-Save schemes is approved for consultation.

33.

Revenue Budget 2020/21 pdf icon PDF 319 KB

To approve the Council's budget proposals for consultation.

 

*Annex H to follow.

Additional documents:

Minutes:

RESOLVED that:

 

       i.          the draft budget proposals for 2020/21 as the basis for consultation with the Overview & Scrutiny Commission and other interested parties or individuals are agreed.

 

      ii.          Directors are authorised to implement inflationary increases to fees and charges as soon as practicable in the current financial year.

 

     iii.          the Treasury Management Strategy and associated documents at Annexe E for the Director:Finance’s report is agreed and requests that the Governance and Audit  Committee review each of the key elements.

 

    iv.          the Capital Strategy published in 2019 remains relevant and does not

require updating at this time.

 

      v.          the 2020/21 Schools Budget be set at the eventual level of the Dedicated School Grant income plus any accumulated DSG balances and additional Council funding of £0.308m (paragraph 8.23 of the Director:Finance’s report).

 

    vi.          the Executive Member for Children, Young People and Learning be authorised to agree the allocation of the sums available for schools funding as set out in recommendation 2.5 having regard to the decisions and recommendations of the Schools Forum and to agree detailed budgets for services centrally managed by the Council.

 

   vii.          the virements relating to the 2019/20 budget as set out in Annexes G

and H of the Director:Finance’s report are approved and recommend those that are over £0.100m for approval by Council.

34.

Direct Cremations pdf icon PDF 237 KB

To introduce a new service offer (Direct Cremations) which could provide additional revenue income by optimising un-met demand in the second chapel.

Minutes:

RESOLVED that:

 

       i.          Direct cremations are offered as an additional service at Easthampstead Park Cemetery and Crematorium at an individual price of £285.00.

 

      ii.          the Council Constitution allows the Director to fix charges for any new service, provided that such charges are reported to the next meeting of the Council’s Executive Committee. It is therefore recommended that this service is introduced within the current financial year.

 

     iii.          the new service will be included in the 2020/21 fees and charges for approval at full Council in February 2020.

35.

Council Plan Overview Report pdf icon PDF 110 KB

To inform the Executive of the performance of the council over the second quarter of the 2019/20 financial year.

Additional documents:

Minutes:

RESOLVED that the performance of the council over the period from July – September 2019 highlighted in the Overview Report in Annex A of the Chief Executive’s report was noted.

36.

Local Government and Social Care Ombudsman Annual Review Letter 2018-19 pdf icon PDF 134 KB

Provide a summary of the Local Government and Social Care Ombudsman Annual Review Letter 2019

Additional documents:

Minutes:

RESOLVED that the Local Government and Social Care Ombudsmen Annual Review Letter 2018 at Annex A and corresponding data tables at Appendix B are noted.

Exclusion of the Press and Public

RESOLVED that pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 10 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

37.

Blue Mountain Community and Health Care Hub - Procurement Plan pdf icon PDF 283 KB

To provide an update on the progress of the Blue Mountain Community and Health Care Hub scheme and the supporting financial summary.  The project is in partnership with the East Berkshire Clinical Commissioning Group (CCG).  A decision is required to proceed to the next stage of the project, which includes completion of the heads of terms, appointment of a design team for completion of RIBA Stage 3 design and applying for planning permission.  The CCG submitted an outline business case to the NHS in July 2019 to secure funding for the health provision.  A procurement plan tailored to the specific requirements of this project requires approval.

Additional documents:

Minutes:

RESOLVED that:

 

       i.          The progress to date on the community centre and health & wellbeing hub in

partnership with the Care Commissioning Group (CCG) is noted and the timetable in paragraph 5.23 of the Director: Place, Planning & Regeneration’s report is agreed.

 

      ii.          the community centre budget of up to £2.4m is agreed as per paragraph 5.10 of the Director: Place, Planning & Regeneration’s report; the development cost of the health centre to be met by the CCG/NHS as noted in paragraph 5.1 of the Director: Place, Planning & Regeneration’s report.

 

     iii.          to forward fund up to £4.6m (including ancillary costs as per paragraph 5.10 of the Director: Place, Planning & Regeneration’s report),the capital costs of the Health part of the building, on the basis that the consequent capital financing costs will be matched by long term rental income from Health.

 

    iv.          the Procurement Plan (paragraph 5.25 of the Director: Place, Planning & Regeneration’s report) for the community centre and health

care hub in Appendix C (Restricted), is approved.