Agenda and minutes

Venue: Council Chamber, Fourth Floor, Easthampstead House, Bracknell

Contact: Hannah Stevenson  01344 352308

Items
No. Item

43.

Declarations of Interest

Members are asked to declare any disclosable pecuniary or affected interests in respect of any matter to be considered at this meeting.

 

Any Member with a Disclosable Pecuniary Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Disclosable Pecuniary Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days.

 

Any Member with an affected Interest in a matter must disclose the interest to the meeting and must not participate in discussion of the matter or vote on the matter unless granted a dispensation by the Monitoring officer or by the Governance and Audit Committee.  There is no requirement to withdraw from the meeting when the interest is only an affected interest, but the Monitoring Officer should be notified of the interest, if not previously notified of it, within 28 days of the meeting.

Minutes:

There were no declarations of interest.

44.

Minutes pdf icon PDF 210 KB

To consider and approve the minutes of the meeting of the Executive held on 21 November 2017.

 

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting of the Executive on 21 November 2017 together with the accompanying decision records be confirmed as a correct record and signed by the Leader.

Executive Decisions and Decision Records: pdf icon PDF 95 KB

The Executive considered the following items. The decisions are recorded in the decision sheets attached to these minutes and summarised below.

45.

Capital Programme 2018/19 - 2020/21 pdf icon PDF 336 KB

To approve the draft Capital Programme 2018/19 for consultation.

 

Additional documents:

Minutes:

 

RESOLVED that:

 

1.         the initial Council funded capital programme (excluding the Commercial Property Investment Strategy budget) of £10.546m for 2018/19 as set out in paragraph 5.16 and summarised in Annex A of the Borough Treasurer/Chief Executive’s report, including the new schemes listed in Annexes B – F of the Borough Treasurer/Chief Executive’s report is approved for consultation.

 

2.         the inclusion of an additional budget of £1m for Invest-to-Save schemes is approved for consultation.

 

3.         the inclusion of £3.48m of expenditure to be funded from S106 as outlined in paragraph 5.19 of the Borough Treasurer/Chief Executive’s report is approved for consultation.

 

4.         the inclusion of £13.850m of expenditure to be externally or self funded as outlined in paragraph 5.19 of the Borough Treasurer/Chief Executive’s report is approved for consultation.

 

5.         the Contract Standing Order (CSO) requirements relating to the Procurement Plan, Competition and Advertising elements for the procurement of offsite road works at the Blue Mountain development, the details of which are set out below (paragraph 5.26 of the Borough Treasurer/Chief Executive’s report ) is waived and the appointment of Ringway (an existing BFC Term contractor) for the delivery of these works is agreed.

46.

Revenue Budget 2018/19 pdf icon PDF 325 KB

To approve the draft General fund Revenue Budget 2018/19 for consultation.

Additional documents:

Minutes:

RESOLVED that:

 

1.            the draft budget proposals for 2018/19 as the basis for consultation with the Overview & Scrutiny Commission and other interested parties or individuals is agreed.

 

2.            the Treasury Management Strategy and associated documents at Annexe E, of the Chief Executive/Borough Treasurer’s report, is agreed and request that the Governance and Audit Committee review each of the key elements.

 

3.            the 2018/19 Schools Budget be set at the eventual level of grant income plus any accumulated balances is agreed, with the Executive Member for Children, Young People and Learning authorised to make amendments and agree budgets for schools and services centrally managed by the Council.

 

4.            the authority to set town centre car park charges is delegated to the Regeneration Committee is agreed.

 

5.            the bid submitted by Bracknell Forest Council on behalf of the Berkshire Unitaries to DCLG to form a pilot business rates pool across the County is supported, that would see a greater proportion of business rates collected being retained locally to support priority infrastructure projects. 

 

6.            the virements relating to the 2017/18 budget as set out in Annexes F and G, of the Chief Executive/Borough Treasurer’s report, are approved and recommended that  those over £0.100m to be approved by Council.

 

47.

Council Plan Overview Report pdf icon PDF 113 KB

To inform the Executive of the performance of the Council over the second quarter of the 2017/18 financial year (July - September 2017).

Additional documents:

Minutes:

RESOLVED that:

 

1.            the performance of the Council over the period from July - September 2017 highlighted in the Overview Report in Annex A of the Chief Executive’s report is noted.

 

2.            the performance of the Council from the LG Inform benchmarking report in Annex B of the Chief Executive’s report is noted.

48.

Rights of Way Improvement Plan pdf icon PDF 270 KB

To seek approval of the new Rights of Way Improvement Plan 2017/2026 (RoWIP2).

Additional documents:

Minutes:

RESOLVED that the new Rights of Way Improvement Plan 2017 / 2026 (RoWIP2) be approved.

 

 

49.

Thames Basin Heaths Special Protection Area Supplementary Planning Document Consultation pdf icon PDF 248 KB

To inform the Executive of the development of a new draft Supplementary Planning Document and to seek approval for the proposed period of public consultation to commence in early 2018.

Additional documents:

Minutes:

RESOLVED that the draft Thames Basin Heaths Special Protection Area Supplementary Planning Document (draft SPASPD) at Appendix A, of the

Director of Environment, Culture & Communities report, be approved for public consultation for the six week period from the 8th January to the 19th February 2018.

50.

Exclusion of Public and Press

To consider the following motion:

 

That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012  and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 11 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

NB:      No representations were received in response to the 28 day notice of a private meeting.

Minutes:

RESOLVED that pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000, members of the public and press be excluded from the meeting for the consideration of item 11 in the agenda (item 51 in the minutes) which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972:

 

(3)        Information relating to the financial or business affairs of any particular person (including the authority).

 

51.

Contract Award for Cleaning Contract pdf icon PDF 140 KB

To approve the contract award for the Corporate Cleaning Contract (which includes a mixture of school sites and civic buildings).

Additional documents:

Minutes:

RESOLVED that the Corporate Cleaning Framework Agreement due to commence on 1 April 2018 be awarded to Tenderer A.

 

Contact Information

Democratic services

Email: committee@bracknell-forest.gov.uk